Job Summary:
The Human Resources (HR) Manager of Kardan University is responsible for leading and managing the University's Human Resources portfolio in accordance with organizational policies, procedures, and applicable regulations.
The position oversees all key HR functions, including recruitment and selection, learning and development, human resources administration, performance management, compensation and benefits, employee health, wellbeing and safety, and HR reporting. The HR Manager also provides support to the Finance and Administration Unit in carrying out related administrative responsibilities, as required.
Duties & Responsibilities:
- Lead issuance of new employee contracts and contract variations.
- Lead employee records related to hiring, transferring, promoting, and terminating.
- Lead processing and data entry of all paper and electronic HR data against quality standards and agreed timeframes.
- Provide initial point of support to employees on HR systems.
- Monitor and respond to telephone and HR mailbox queries and provide advice, guidance and support to both managers and employees across all aspects of the employee life cycle, escalating where appropriate.
- Administer and support the implementation of changes or modifications to HR systems and processes to ensure they are fit for purpose.
- Coordinate the production and development of management information for the purpose of producing HR reports and metrics.
- Coordinate and undertake auditing of employee files for the purpose of accuracy and correctness against standard processes, delegations and business requirements.
- Provide back up support for payroll.
- Manage HR systems and databases for the provision and management of HR operations and services ensuring accuracy of records and information.
- Process international staff and faculty invitations, visas, work permit renewals and on regular basis and maintain and update its record in database.
- Contribute to the development and review of HR Policies and Procedures.
- Ensure the quality and compliance of HR documentation in compliance with Afghanistan’s law and regulations and develop reports as required.
- Provide advice on position descriptions, advertising content and options for publication.
- Place advertisements in the chosen media.
- Monitor the applications mailbox and forward screened applications to recruiting managers.
- Coordinate the approval of invoices for advertisements.
- Coordinate recruitment activities including scheduling interviews, performing reference checks, managing correspondence during the recruitment process and all associated tasks and administration.
- Contribute to the development and delivery of a standard corporate induction and on boarding program to all new staff.
- Organize learning and development training sessions and orientation programs as required.
- Publish and maintain the annual training and events calendar on regular basis.
- Demonstrate a commitment to Healthy Work Style policies and procedure and contribute to the development of health and wellbeing initiatives.
- Coordinate administration processes for probation reviews, monitor performance management reviews and maintain up-to-date reports for the management’s review.
- Maintain and enhance professional knowledge and technical skills by keeping up to date with new developments and relevant trends.
