Logistics & Procurement Officer (Subject to Donor's Approval)

The Afghanistan Social Improvement Organization (ASIO) is a non-governmental and non-profit organization established in 2010. Registered with the Ministry of Economy under registration number 1579, ASIO operates as a domestic NGO. Committed to compliance with Afghanistan’s government laws, rules, and regulations, ASIO also adheres to donor guidelines and regulations.

ASIO considers itself accountable to the government of Afghanistan, partnering agencies, and the communities it serves. Our mission is to provide developmental and humanitarian services to those in need, regardless of their race, political affiliation, ethnicity, religion, or any other dependency.

Our Objectives:

• Creating a Productive Work Environment: ASIO aims to foster a highly productive work environment and professional relations. We encourage open and honest communication among our employees.
• Employee Growth and Capacity Building: We provide opportunities for growth through in-house trainings, workshops, and exposure to other agencies and organizations. By enriching their capacity and skills, our employees actively contribute to the development of education systems, agricultural productivity, livestock production, vocational training, and construction projects.
• Standard Quality Services: ASIO is dedicated to improving the livelihoods of the needy people in our country. We strive to provide standard quality services that positively impact their lives.

Gender-Inclusive Policies: ASIO has established a set of policies to guide employees in creating a suitable work environment for all genders.

Areas of Expertise: ASIO is renowned for its expertise in implementing livelihood programs, agricultural development, animal husbandry healthcare, skill improvement training for internally displaced persons (IDPs), education projects, and construction initiatives. Our team of experts plays a crucial role in achieving our organizational goals.

Join ASIO and be part of a dynamic team committed to make a difference in the lives of Afghan communities.

Position Overview

The Logistics & Procurement Officer is responsible for ensuring that all procurement, supply chain, and logistics activities are conducted in full compliance with ASIO’s internal policies, donor requirements, and the Policy and Procedure for Preventing and Reporting Sexual Exploitation, Abuse and Harassment (SEAH). The role ensures transparent, ethical, and audit‑ready procurement processes, safe logistics operations, and safeguarding‑aligned interactions with suppliers, contractors, and community members.

This position plays a key role in maintaining ASIO’s zero‑tolerance stance toward SEAH and ensuring that all procurement and logistics operations uphold dignity, respect, confidentiality, and accountability.

Key Responsibilities:

A. Procurement Responsibilities

• Conduct procurement processes in accordance with ASIO’s procurement policy and donor guidelines.
• Prepare RFQs, announcements, collection of quotations, bid evaluations, purchase orders, and procurement documentation ensuring transparency and fairness.
• Ensure all suppliers, contractors, and service providers sign and adhere to ASIO’s SEAH policy and Code of Conduct, as required under cooperation agreements.
• Verify vendor legitimacy and conduct vetting to prevent engagement with individuals who may pose risks to beneficiaries or staff.
• Maintain complete, accurate, and audit‑ready procurement files.
• Ensure procurement clauses related to PSEA compliance, Anti-terrorism are included in all contracts.
• Support project teams in forecasting procurement needs and preparing procurement plans.
• Preparation of Sub contractor agreements and their follow up.
• Negotiations with supplier before signing the contract.
• Solve all the sub-contractor issues during the course of the contract.

B. Logistics Responsibilities

• Manage inventory, warehousing, and distribution of goods in line with ASIO’s operational standards.
• Ensure safe, dignified, and respectful distribution processes, especially when interacting with beneficiaries and vulnerable groups.
• Maintain updated stock registers, delivery notes, and asset tracking systems.
• Coordinate transportation, fleet management, and movement plans ensuring safety and efficiency.
• Conduct site safety mapping and risk assessments during distribution activities, aligned with PSEA risk‑mitigation practices.

C. Compliance & Safeguarding Responsibilities

• Uphold ASIO’s zero‑tolerance policy toward sexual exploitation, abuse, and harassment in all logistics and procurement activities.
• Ensure suppliers, contractors, and partners understand SEAH reporting channels and compliance expectations.
• Immediately report any SEAH concerns, suspicions, or allegations through established reporting mechanisms (hotline, email, GRC focal points).
• Maintain strict confidentiality of sensitive information and ensure data protection during procurement and logistics operations.
• Support awareness‑raising efforts on SEAH for suppliers and logistics partners.
• Ensure no retaliation occurs against any individual reporting SEAH concerns.

D. Coordination & Communication

• Coordinate with project managers, finance, HR, and field teams to ensure timely procurement and delivery of goods.
• Liaise with suppliers and contractors professionally, ensuring ethical conduct and safeguarding principles.
• Support donor reporting by providing procurement and logistics documentation as required.
• Participate in internal and external audits and provide necessary documentation.

Education

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or related field.

Experience

• Minimum 3–5 years of experience in procurement or logistics, preferably with NGOs.
• Experience working with donor‑funded projects (UNDP, WFP, NCA etc.) is an asset.
• Experience implementing safeguarding or compliance policies is highly desirable.

Technical Skills

• Strong knowledge of procurement procedures, market assessment, and vendor management.
• Ability to maintain accurate documentation and audit‑ready records.
• Proficiency in MS Office (Excel, Word) and inventory management systems.
• Strong understanding of risk management and compliance.

Behavioral Competencies

• High integrity, professionalism, and commitment to ASIO’s safeguarding principles.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication and interpersonal skills.
• Non‑judgmental, respectful, and culturally sensitive behavior when interacting with communities and suppliers.

Organizational Responsibilities: 

Notice to Applicants: Please be aware that as part of our commitment to ensuring the highest standards of professional conduct, all candidates applying for a position with our organization will be subject to comprehensive background and reference checks. This is to verify the accuracy of the information provided and assess suitability for the role. In addition, we place a strong emphasis on ethical behavior and integrity in our work environment. As such, adherence to our code of conduct forms an integral part of our annual performance appraisal process. We encourage all prospective applicants to bear this in mind when applying.

Policy Adherence

Adhere to the Code of Conduct, all applicable policies of the ASIO, maintain humanitarian principles and respect international humanitarian law.

Fraud prevention:

Committed to fraud prevention, detection, reporting and fraud risk reduction as per ASIO policies and procedures, donor regulations and local laws.

Prevention of Sexual Exploitation and Abuse (PSEA):

The Afghanistan Social Improvement Organization (ASIO) strictly prohibits any form of Sexual Exploitation and Abuse by its staff towards the individuals they serve. Such actions are in direct violation of the universally recognized norms, values, principles, and standards that form the foundation of our organization. The responsibility of safeguarding against Sexual Exploitation and Abuse (PSEA) lies with everyone, and all potential candidates must adhere to ASIO’s PSEA Policy without exception. Consequently, candidates under consideration will be subjected to thorough reference and background checks concerning any past incidents of sexual exploitation and abuse. They may also be asked to furnish additional information as part of the selection process. 

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout and within Afghanistan Social Improvement Organization “ASIO”. As applicable to the position, maintains a clear understanding of within Afghanistan Social Improvement Organization “ASIO” and donor compliance and ethics standards and adheres to those standards.  Conducts tasks with the highest level of integrity. 

Safeguarding:

It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. We must ensure that our staff and partners do not engage in any conduct that could harm or exploit these individuals. This includes sexual exploitation and abuse, neglect or abuse of children and adults at risk, and any form of human trafficking.

Interested applicants are invited to submit their Curriculum Vitae (CV) through the following link: https://hrms.asio.org.af/jobs/3

Please ensure that the position title and vacancy number are included in the subject line (e.g., Logistic and Procurement Officer - ASIO26/0078  ), applications that do not follow this format will not be considered.
Only short-listed candidates will be contacted for a written test and/or interview. If you do not hear from us within two to three weeks after the closing date, please assume that your application was not successful.

Note: Do not attach a separate cover letter, educational diplomas, or experience letters.

Dear Applicant,

Afghanistan Social Improvement Organization never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to Afghanistan Social Improvement Organization “ASIO: at the email address hotline@asio.org.af . 

Please note that:

• ASIO commits to a fair and transparent recruitment procedure.
• ASIO will conduct his recruitment on the base of need only.
• Only HR department will contact you during the recruitment process.
• ASIO has the option to retain your application information in its candidate database and may suggest alternative positions that align with your qualifications, in addition to the one you originally applied for.
• Only short-listed candidates whose application responds to the criteria will be contacted & applicants from the same province are encouraged to apply and will be given priority.

Equal Opportunities:

Afghanistan Social Improvement Organization “ASIO” is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or status as a veteran

Misconduct Disclosure Scheme

All offers of employment at Afghanistan Social Improvement Organization are subject to satisfactory references and background checks. Afghanistan Social Improvement Organization participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.