1 day ago

Procurement Assistant

Hagar International

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Full Time 2026-07-26 Male/Female

Job Overview

Location

Kabul

Nationality

National

About Hagar International

Hagar was established in 1994 in Cambodia to serve and support women and children who have survived severe exploitation and human rights abuses. In 2009, Hagar expanded its unique whole journey model of long-term, individualized care to Afghanistan and Vietnam. In 2015, Hagar also started delivering services in Singapore, Myanmar, and the Solomon Islands. We walk the whole journey of restoration with each survivor, empower communities to prevent exploitation, and strengthen systems to protect the vulnerable.

Hagar International in Afghanistan implements several integrated programs designed to help survivors recover from trauma and rebuild their lives. These include running Child-Friendly Spaces in IDP camps, economic empowerment initiatives and resilient livelihoods programs, community-based child protection programs, humanitarian relief projects, primary health care services, and emergency response activities.

Job Description

Position Purpose

The Procurement Assistant is responsible for managing the procurement and logistics functions to ensure the efficient purchasing, storage, and distribution of materials and services required by the Bridge to Hope and Healing (BHH) project in Kabul and Paktia Provinces. This role includes sourcing suppliers, negotiating contracts, managing inventories, ensuring the timely delivery of goods, and ensuring compliance with the organization’s policies and procedures.

The Bridge to Hope and Healing (BHH) project focuses on providing Mental Health and psychosocial support to returnees, IDPs and Host communities in Kabul and Paktia provinces.

Main Duties & Responsibilities:

Facilitate procurement of project goods and services—including pharmaceuticals, medical equipment, and PPE—in coordination with the Procurement Officer and Project Manager.

Prepare procurement documents such as RFQs, bid evaluations, purchase orders, and vendor contracts, ensuring full compliance with organizational and donor procurement policies.

Liaise with technical teams to define specifications and quality standards for medical and health-related procurements.

Maintain up-to-date knowledge of medical suppliers and regional markets for health commodities.

Coordinate the receipt, storage, and distribution of medical supplies and equipment to health facilities or implementing partners.

Track shipments and ensure timely customs clearance and delivery to project locations.

Work closely with project and field teams to forecast needs and plan for timely procurement and distribution of essential materials.

Maintain accurate inventory records of project health commodities and supplies.

Conduct regular physical stock checks and reconcile any discrepancies.

Ensure that medical goods are stored in conditions that meet health and safety regulations.

Support management of project assets and maintain an updated asset register.

Monitor procurement budgets, manage costs effectively, and identify potential risks in the supply chain, implementing contingency plans as needed.

Provide guidance and capacity building to project staff on procurement procedures.

Ensure full compliance with AHF procurement regulations and internal procedures.

Maintain organized and audit-ready procurement and logistics files.

Support audits, reviews, and donor reporting with required documentation.

Develop and maintain relationships with reliable suppliers, distributors, and transporters.

Monitor supplier performance and manage vendor evaluations.

Serve as a liaison with customs authorities, local regulatory bodies, and warehousing providers when necessary.

Perform any other job related tasks assigned by the line manager and management.

Job Requirements

Key Selection Criteria

Education:

Bachelor’s degree in Supply Chain Management, Business/Public Administration, Business, economics, or any other related field.

Ability to timely deliver administrative and logistical services based on the organization's rules and regulations.

Good Knowledge of administrative and logistics processes and procedures.

Proven skills in both electronic file management and hardcopy filing.

Experience:

1–3 years of experience in procurement, purchasing, logistics, administration, or a related field.
Experience working with NGOs, international organizations is an advantage

Strong Specialized training in administration and logistics is an asset.

Demonstrated organizational skills

Proven experience in asset and inventory management.

Skills and Personal Attributes:

Excellent verbal and written communication skills in Dari, Pashto, and English

Computer proficiency

Ability to handle multiple tasks simultaneously in a fast-paced environment, set priorities, and meet deadlines

Analytical thinker with strong conceptual and problem-solving skills

Willing to travel to provinces if necessary

Ability to synthesize complex information and communicate it effectively to diverse audiences

Strong presentation and negotiation skills

Reporting writing skill

Confidentiality regarding Hagar’s work required

Submission Guidelines

Interested qualified applicants should send their updated CV along with cover letter to Hagar International HR Email. Please write the job title and vacancy number in the subject line of your email. "Procurement Assistant HIA-06-26"

Only qualified applicants who closely meet the above criteria will be notified for written test/interview.

Applications received after the closing date will not be considered.

Submission Email

recruitment.afg@hagarinternational.org

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