HR and Admin Assistant

Generic Responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines.
• Implement delegated support function portfolio according to plan of action.

• Prepare and develop status reports as required by management.

• Ensure proper filing of documents.

• Promote and share ideas for improvement of the support function.

Specific Responsibilities:

• Assist in reviewing of accuracy job descriptions are in place for all staff in Kabul CRC.

• To ensure the CVs are received and put in a folder properly and handed over to the relevant section head for short listing and further process.

• To act as an administrator on the written tests of applicants and to participate in the interviews.

• Proper record keeping of recruitment files.

• Maintaining the training and leave records of each employee as per NRC format.

• To maintain and ensure HR Databases are updated and information related to staff are collected properly on time.

• To maintain and update employee personal files regularly and ensure personal file’s requirements are met properly.

• To ensure that recruitment files, staff attendance and timesheets checked, and filled properly on monthly basis. 

• Support and ensure that Kabul CRC office staff has obtained Tax Identification Numbers and National Work Permits. 

• Reporting to support office related to administration and HR activities and when required. 

• Carries out Admin-related operational/control tasks including correspondence to Government and other agencies as required.

• Proper accommodation arrangements for staff.

• Timely supervision of Kabul CRC Office Rooms in Country Office and CRCs premises and make sure Kabul CRCs premises are provided with required goods and facilities to staff. 

• Requesting office supplies and office stationaries to Kabul CRCs staff when required. 

• Making sure, that premise rent payment, electricity bills, municipality clearance and etc are processed on timely manner.

• Ensure timely provision of office space, desk and accommodation for incoming staff.

• Ensure that recruitment and personal files of Kabul CRC staff are scanned and original recruitment and personal files are shared with Kabul Country office on time. 

• Ensure all HR trackers (HRMIS, Training tracker, leave tracker, contact list...) For Kabul CRC office is up to date.

• Ensure that Kabul CRC regular and CBW staff payroll and final payments are processed on time. 

• Finalizing lunch menu and monthly price for lunch in consultation with all staff and ensure that all staff have paid their monthly payments.

• Any other activity assigned by the supervisor.

Generic Professional Competencies:

• Bachelor’s Degree in BBA, Administration or Management.

• At least 3 years’ previous work experience in HR and Admin with humanitarian INGOs/NGO.

• Participated/Received at least 3 training courses related to Human Resources.

• Completion of Basic English Language Course.

• Excellent knowledge in Microsoft office, especially Excel.

• Sound Knowledge of context/Area.

• Excellent understanding of HR issues.

• Fluency in written and spoken English.

• Ability to work additional hours when required.

• Ability to commence work immediately.

• Flexible, initiative, accountable, goal oriented and visionary.
• Knowledge of cash-based interventions and market-based programs.

Behavioral Competencies:

• Handling insecure environment

• Planning and delivering results

• Empowering and building trust

• Communicating with impact and respect

We Offer:

• Monthly Salary based on NRC Afghanistan Salary Scale.
• NRC has medical coverage for staff plus 4 dependents. 
• Leave and Holidays accordingly Afghanistan Labor Law.
• Top up Credit card on monthly basis.

For applying and more information, please click the Position Title below:

HR and Admin Assistant - Kabul CRC - Click Here

Note: All applicants are supposed to create and properly fill online CV profile in the Oracle site, example (Personal, Education, Experience Background etc.) and only attaching CV won’t be enough.