1. Key Responsibilities
1.1 Project-Specific Responsibilities
Ø Provide overall leadership for the full 18-month project cycle and ensure delivery of approved outputs, outcomes, indicators, budget, procurement plan, safeguards, and donor commitments in Kabul and Balkh.
Ø Lead implementation of school and household waste-management and plastic-reduction initiatives, rainwater-harvesting demonstrations, participatory climate-risk mapping, community micro-projects, tree planting and protection, women’s bio-briquette training and kit support, four youth-led innovations, university collaboration, and the Afghanistan Local Conference of Youth (ALCOY).
Ø Maintain the integrated implementation plan, procurement schedule, expenditure forecast, MEAL plan, stakeholder-engagement plan, risk register, reporting calendar, and sustainability/exit plan.
Ø Conduct regular supportive monitoring visits to Balkh and Kabul sites; agree corrective-action plans; and verify closure of implementation, quality, financial, safeguarding, and accountability findings.
Ø Coordinate technical, operations, finance, HR, communications, and MEAL functions and supervise project personnel through clear objectives, coaching, performance review, and learning plans.
Ø Represent SWOE in authorized coordination meetings with the donor, relevant line ministries and local authorities, universities, schools, community structures, youth and women’s groups, civil society, and service providers.
1.2 Functional Responsibilities
Ø Lead project inception, work planning, implementation, monitoring, adaptation, and close-out in accordance with the approved proposal, logical framework, budget, donor agreement, and SWOE strategy.
Ø Translate project commitments into annual, quarterly, and monthly plans with clear milestones, responsibilities, dependencies, budgets, risks, and quality standards.
Ø Coordinate the project team; establish priorities; conduct regular performance and implementation reviews; and resolve operational bottlenecks in a timely manner.
Ø Maintain constructive relationships with communities, relevant authorities, civil society, implementing partners, donors, and technical stakeholders while protecting SWOE’s independence and humanitarian-development principles.
Ø Oversee technical quality and ensure that environmental, climate-resilience, gender, youth-inclusion, conflict-sensitivity, safeguarding, and do-no-harm considerations are integrated throughout the project cycle.
Ø Ensure robust monitoring, evaluation, accountability, and learning (MEAL), including reliable indicator tracking, data-quality checks, beneficiary feedback, evidence-based adaptation, and documentation of lessons learned.
Ø Exercise budget-holder responsibility: review expenditure, forecasts, procurement plans, cash needs, supporting documentation, and variance reports in coordination with Finance/Admin.
Ø Prepare accurate and analytical narrative reports, management updates, donor submissions, presentations, and decision notes, ensuring consistency between programmatic and financial reporting.
Ø Maintain and regularly review the project risk register, including programmatic, fiduciary, safeguarding, environmental, reputational, security, and partnership risks; promptly escalate material issues.
Ø Support recruitment, induction, coaching, performance management, duty-of-care arrangements, and a respectful team culture.
Ø Ensure complete, orderly, and auditable project records and lead project handover, asset disposition, sustainability planning, and closure.
1.3 Coordination, Reporting and Learning
Ø Maintain effective working relationships with relevant internal functions and authorize external stakeholders.
Ø Provide accurate and timely inputs to monthly, quarterly, annual, donor, management, and ad hoc reports as relevant to the position.
Ø Document implementation challenges, corrective actions, good practices, lessons learned, and recommendations for adaptive management and future programming.
Ø Participate in planning, review, coordination, and learning meetings and follow through on assigned actions.
1.4 Safety, Security, Gender, Inclusion and Safeguarding
Ø Comply with SWOE safety and security procedures and contribute actively to individual and team duty of care.
Ø Integrate gender equality, youth participation, disability inclusion, cultural sensitivity, conflict sensitivity, and do-no-harm principles into assigned work.
Ø Uphold the code of conduct and zero tolerance for sexual exploitation, abuse and harassment, child abuse, discrimination, retaliation, fraud, corruption, and conflicts of interest.
Ø Protect confidential and personal information; obtain informed consent; and immediately report safeguarding, security, fraud, or serious environmental and social concerns through authorized channels.
2. Key Working Relationships
Internal: Executive Director / Program Director; project team; MEAL/accountability; finance and administration; human resources; safeguarding/security focal points; and senior management. External: relevant line ministries and local authorities, communities, schools, universities, youth and women’s groups, civil society, suppliers/service providers, media, donors, and partners, as appropriate to the role and delegated authority.
