Admin/Finance Officer

The Organization for People’s Health in Action (OPHA) is an independent, non-governmental, non-political and non-profit organization dedicated to the development of Afghanistan. OPHA focuses on implementing projects in healthcare, community development, capacity building, and the empowerment of women and youth.

OPHA was established in October 2017, and is officially registered with the Ministry of Economy. The organization is currently delivering essential healthcare services in Laghman & Ningarhar provinces.

OPHA is going to start a new project (Integrated primary health and nutrition services in the area of return for returnees and host communities in Nuristan provinces) funded by AHF-OCHA. In this project we will newly establish 12 Health Facilities (10 SHCs & 2 MHNTs) in Mandol, Doab, Nurgaram, Waygal & Paron districts of Nuristan province.

For more information, please visit our website: www.opha.org.af

General Responsibilities:

The Admin/Finance Officer will be in charge of overall administrative, financial & logistics issues of the project and monthly accountancy reports to national office. He will work with coordination of project manager and under direct supervision of HQ Finance team.

Specific Duties:

·        The cash flow of the project expenses made in province and he has to maintain adequate cash position in individual cash boxes in different currencies.

·        To Check and identity of clients and compares signatures against registered authorizations prior to issuing advances.

·        To issue cheque for different kind of advances and payment during the month after he checks all of the required documentation (requisition, Quotations, Bids, Purchase orders, Contract etc) is prepared and ready for purchase.

·        To justify the advances on daily base and collect all the related documents supportive for the bill and attach them with the bills.

·        If any problem occurs in issuing of the cheque then he is the responsible to reimbursed for the deficit.

·        To check all Internal and Purchase order forms along with their required supportive document for their amount calculation accuracy, codifications, date, signature and approval of the project manager and concern authorities.

·        To pass the daily cash transaction in the journals and for all the transaction he/she should make sure that the related account codes and budget line codes are correct prior to the entry.

·        To maintain up-to-date, accurate & well documented records of all financial transactions and make sure that documents are correct and completed.

·        To prepare, check and review all financial documents; ensure its integrity and accuracy and make sure that all payment bills and invoices are well calculated, codified, translated, stamped and approved by the concerned project manager taking in consideration of OPHA Financial Policies.

·        To ensure that there is no advance not justified at the end of the month.

·        Supporting and facilitating recruitment process of staff at provincial office /projects.

·        Making sure that the monthly attendance sheet and time sheets are properly filled out at Province level.

·        Making sure that the days off of the staff is following based on the standard formats at Province level.

·        To prepare monthly staff attendance sheets, time sheets & the salary sheet of staff on monthly basis.

·        To update and filling of the staff contracts, extension, change position, change location, and termination.

·        Preparation of the file for new comers according to OPHA administration procedures.

·        To follow up the vacant positions and making sure the recruitment of new staff is according to OPHA procedure.

·        To follow up and filling the turn over, promotion, demotion, termination, and resignation of the staff.

·        To follow up of the days off following up, record and file the days off forms to the file of each employee.

·        Implementation of logistic/ procurement policies and procedures.

·        To ensure that OPHA threshold is followed in different procurement stages for approval.

·        The processes of the bills including (Request, Purchase Order, Delivery note, Bid analysis ….)

·        Preparing monthly action plan.

·        Check and verification of procurement documents and ensure that OPHA standard formats are used.

·        Make sure that best quality for goods and services are purchased against reasonable price.

·        Purchasing of goods based on approved document.

·        Prepare administrative & financial weekly and monthly plans/reports

·        ANY OTHER RELATED TASKS

Education:

·        Bachelor’s degree in Finance, Business Administration, or related field is preferred.

Experience:

·        Minimum of 3 years of relevant experience in finance or accounting, administration, preferably within an NGO setting.

·        Proven experience in financial reporting, administration, & logistic management.

Skills:

·        Strong understanding of accounting principles and financial regulations.

·        Excellent computer skills, particularly with Excel and financial software.

·        High level of accuracy and attention to detail in financial transactions and reporting.

·        Strong analytical skills and ability to manage complex financial data.

·        Ability to work under pressure and meet deadlines.

·        Excellent communication and interpersonal skills.

·        Strong organizational, communication and teamwork Skills

 OPHA upholds a strict zero-tolerance policy regarding Sexual Exploitation and Abuse (SEA), sexual harassment, abuse of authority, and discrimination by its personnel toward the individuals it serves. Additionally, OPHA is firmly committed to stringent child safeguarding principles.

All personnel, including selected candidates, are expected to fully comply with these standards and principles at all times. As part of OPHA’s commitment to maintaining a safe and ethical work environment, all selected candidates will be subject to thorough reference and background checks concerning any past misconduct related to sexual exploitation and abuse as well as child safeguarding violation and other corrupt practices. Candidates may also be required to provide further information throughout the selection process.

OPHA is committed to promoting diversity, equity, and inclusion. Qualified candidates from all backgrounds are encouraged to apply. We strongly encourage persons with disabilities to apply and are committed to providing a fair and accessible recruitment process and inclusive workplace.

Qualified applicants who are exactly suitable with the above criteria are requested to submit their CV through the link provide below.

Please select the province & position, otherwise your application may not be considered.

Only short-listed candidates will be contact for written test/interview and application after closing date will not be considered.

Note: Applications are reviewed on active bases and after receiving sufficient eligible applications we may process the position before closing date.

Submission Link: https://ee.kobotoolbox.org/x/kRwQBlvq