Fleet Administrator

The ICRC is a neutral, impartial and independent organization. Its exclusive humanitarian mission is to protect the lives and dignity of victims of armed conflicts and other situations of violence and to provide them with assistance. The ICRC endeavors to alleviate suffering by promoting and strengthening humanitarian law and universal humanitarian principles.

Purpose:

To manage fleet administrative tasks for Afghanistan fleet management and support the fleet department staff by providing reporting, data and analytics to enable the evidence-based decision-making and performance improvements within the department’s area of responsibility.

Relationships:

•     Internally, interacts with Fleet staff, Vehicle Fleet Manager, Fleet Asset Administrator 2 and the whole logistics department.
•     Externally, interacts with customs and police authorities.

• Generates accurate statistics and maintain up to date fleet data using specialized fleet management tools.
• Produces high quality and actionable analytical reports both recurring and ad hoc using fleet databases (Fleetwave and Speedcast/VGS) to support decision making.
• Ensures the accuracy of all data entries in Fleetwave database and related components, verifying that fleet users record data correctly.
• Assists Fleet department in reflecting on their performance measures, improvements in the functional area of expertise and create ongoing support with data and analysis from fleet databases.
• Provides the VFM with Speedcast/VGS tracking system reports based on system alerts.
• Supports the implementation of fleet related projects and programmes.
• Independently drafts and finalizes correspondence, internal presentations, meeting minutes and other documents, share information among users.
• Updates timelines, tables, charts, schedules, and other tools, and ensures timely follow-up on invoices.
• Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
• Independently performs complex secretarial tasks.
• Assists in organizing seminars, training sessions and workshops; liaises with internal and external contacts and service providers related to their work and follows up on related expenses.
• Contributes to producing tools adapted to their unit’s needs.
• Applies information-management instructions and ensures compliance with established policies and procedures.
• Assist Fleet staff with daily fleet administrative activities, inclusive in ordering spare parts, tires, lubricants and tools.
• Maintains driver and accident files and ensures they are up to date
• Provide reports for yearly fleet budget to VFM
• Arranges and participates in Fleetwave and Speedcast/VGS platform trainings, as well as in internal driver safety trainings.
• Keeps all fleet related files up-to-date and ensures that records are managed properly as per Fleet/IM instructions.
• Ensures all fleet assets are registered in FWC and report their base changes to VFM
• Monitors vehicles registration and permit cards expiry dates and follow up with the traffic department and MoI to ensure timely renewals.
• Ensures all fleet assets, vehicle transfers and driver information are accurately registered in Fleetwave.
• Prepares and provides auction and donation documents for fleet assets.
• Prepares, follows up on, and closes the yearly vehicle and generator orders ex-GVA.
• Assists VFM in monitoring and analysing vehicles and generators fuel consumption in AF, identifying trends, and providing insights as needed.
• Identifies and reports all vehicles and generators with fuel consumption outside the target range, whether above or below the set thresholds.
• Reviews and validates all incoming and outgoing fuel documentation, including verification of bulk fuel deliveries.
• Records all in-out fuel data in FWC.
• Participates in fuel quality checks during bulk fuel deliveries in Kabul, in accordance with AF Fleet guidelines.
• Assists with the monthly physical fuel dipstick test for KAB (PRC and Log Center tanks), follows up with the sites, compiles the results, and shares the full report with the VFM.
• Monitors Vega platform, compares the fuel tank levels between FWC & Vega platform and reports any errors or discrepancies to VFM.
•       Follows up on fuel counter calibrations in AF, in accordance with AF Fleet guidelines.

Job requirement:

• Bachelor or equivalent training.
• Excellent command (written and spoken) of English, Dari and Pashto.
• Very good computer skills, including proficiency in MS Office suite, SharePoint and knowledge of AI.
• A valid category B driving license is an asset.
• At least 3-5 years of experience in a secretarial position within fleet/logistic administration, transport, or an automotive workshop.
• Knowledge of vehicle registration processes and interactions with traffic authorities is an asset.
• Very good knowledge of the political situation and social and cultural norms of the area of assignment.

Please click on the ICRC career page link to make an account; once made, sign in and apply for the position. Creating an account on our career page is required, and you will be unable to apply for any ICRC employment without one. The ICRC recruitment module is for online employment with grades B1 and up. Link for the applications: https://careers.icrc.org/job-invite/33291/ 

Important Notice:

The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

CV’s received will be subject to the rules of the Data Protection of the ICRC (Data Controller) and will only be used for the purpose they were sent for and will not be kept after the end of the process or shared with third parties without consent of the sender.

https://www.icrc.org/en/publication/4261-icrc-rules-on-personal-data-protection#

Important Notice:

The ICRC recently noticed that a number of individuals and online pages are offering fake services in the name of the organization in return for money. Please note that all ICRC services are completely free of charge and at no point the organization or its staff would ask for money be it during its recruitment process or any other services in the country. Please remain cautious and avoid sharing your personal information through online links. We thank you in advance for your understanding.

 اطلاعیه مهم:

 کمیته بین المللی صلیب سرخ (آی سی آر سی) اخیراً متوجه شده است که تعدادی از افراد و صفحات آنلاین در بدل دریافت پول خدمات جعلی را به نام این سازمان ارایه میکنند. لطفاً ، متوجه باشید که همه خدمات آی سی آر سی کاملاً رایگان است و این سازمان یا کارمندان آن هیچ وقت درخواست پول را در مراحل استخدام یا انجام خدمات دیگر در کشور نمیکنند. لطفاً محتاط باشید و از شریک ساختن معلومات شخصی در لینک های آنلاین خودداری نمایید. پیشاپیش از شما سپاسگزار استیم. 

مهمه خبرتیا:

 پدې وروستیو کې د سره صلیب نړیوالې کمېټې (آی سي آر سي) ولیدل چې یو شمیر کسان او آنلاین پاڼې د پیسو په بدل کې د دغه سازمان په نوم جعلي خدمتونه وړاندې کوي. مهرباني وکړئ په یاد ولرئ چې د آی سي آر سي ټول خدمات په بشپړ ډول وړیا دي او دغه سازمان یا کارکونکي یې د ګومارنې په بهیر کې یا په هیواد کې د نورو خدماتو په بدل کې هیڅ وخت د پیسو غوښتنه نه کوي. مهرباني وکړئ محتاط اوسئ او د آنلاین لینکونو له لارې د خپلو شخصي معلوماتو له شریکولو څخه ډډه وکړئ. موږ ستاسو د پوهیدو لپاره د مخه منندوی یو.