Project Coordinator Procurement – PCIO

The Aga Khan Foundation, Afghanistan (AKF (Afg)) is an agency of the Aga Khan Development Network (AKDN), a group of international, private, non-denominational development agencies working to improve living conditions and opportunities for people in some of the poorest parts of the developing world. The Network’s organizations have individual mandates that range from the fields of health and education to architecture, rural development, and promotion of private-sector enterprises and institutions that seek to empower communities and individuals, usually in disadvantaged circumstances, to improve living conditions and opportunities. 

AKF seeks to provide sustainable solutions to long-term problems of poverty, hunger, illiteracy, and ill health. In Afghanistan, AKF works with rural communities in mountainous, remote, or resource-poor areas to improve quality of life in the areas of natural resource management, market development, governance, education, and health.

POSITION OBJECTIVE
The Project Coordinator Procurement will be located at Project Cluster Implementation Office [PCIO] Kabul and will be responsible for the planning, coordination, and execution of procurement and logistics activities for works, goods, and services under the project under the CLDRM (ADB) project in 6 provinces of Herat, Kabul, Ghazni, Logar, Nuristan, and Kunar. The incumbent reports to the Senior Manager, Project Implementation, PCIO Kabul, and will be directly involved in project development, implementation, and monitoring support to the 6 provinces.

The incumbent must have strong qualifications and demonstrated expertise in procurement and contract management, with sound knowledge of the Asian Development Bank (ADB) procurement policies and regulations, as well as the Community-Led Disaster Risk Management (CLDRM) Project procurement manual.

The role includes coaching, mentoring, and capacity-building support for provincial procurement teams, and ensuring all procurement and contract management activities comply fully with ADB guidelines and procedures. The Project Coordinator Procurement is responsible for the full end-to-end procurement cycle, ensuring value for money, transparency, fairness, and compliance with donor and organizational requirements.

JOB DUTIES AND RESPONSIBILITIES
•    Prepare, update, and revise procurement plans in accordance with ADB Procurement Plan (PP) formats and submit them to ADB. 
•    Prepare Bidding Documents, Invitations to Bid, Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Contract Documents in line with approved procurement policies and procedures. 
•    Ensure timely publication of procurement notices on relevant platforms and procurement portals. 
•    Participate in pre-bid meetings and provide clarifications to bidders. 
•    Facilitate the evaluation of bids for works, goods, and services, and prepare bid evaluation reports for approval. 
•    Oversee contract award processes, including issuance of notification of award, contract signing, and ensuring completeness of contract documentation.
•    Ensure application of ADB procurement requirements such as standstill period and facilitate debriefing of unsuccessful bidders upon request.
•    Maintain and update a supplier roster, ensuring due diligence, transparency, and compliance with eligibility criteria, including performance monitoring mechanisms. 
•    Provide regular updates to senior management on procurement progress against approved plans. 
•    Undertake regular field visits and liaise with key stakeholders, particularly provincial procurement teams. 
•    Cooperate with ADB Implementation Support Missions (ISM), Third-Party Monitoring (TPM), and procurement audits, and proactively address findings and recommendations. 
•    Review and verify supporting documentation for Interim and Final Payment Certificates, Extensions of Intended Completion Dates (ICD), and Variation Orders received from provinces. 
•    Coordinate with program departments on contract administration matters. 
•    Prepare monthly, quarterly, and annual reports, work plans, and procurement performance analyses as required. 
•    Ensure all duties are carried out in accordance with AKF’s Safeguarding and Child Safeguarding policies. 
•    Report any suspected or actual safeguarding violations in line with established reporting procedures. 
•    Represent AKF in procurement-related meetings and coordination forums.
•    To carry out responsibilities of the role in a way which reflects AKF’s commitment to protecting children and vulnerable adults in accordance with the Safeguarding Policy and Child Safeguarding Policy. 
•    To report any suspicions or actual violations of the Safeguarding Policy and/or Child Safeguarding Policy as per the given training.

OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES
•    Any other relevant additional responsibility delegated by the supervisor.

JOB SPECIFICATION
•    Bachelor’s degree in Business Administration, Management, or a related field. CIPS certification is a plus.
•    Minimum of 5 years of experience in leading procurement procedures for goods and services.  
•    Proven experience working on ADB-funded projects is preferred.
•    Ability to work independently with an in-depth knowledge of Procurement. 
•    Working experience in the targeted provinces of Kabul, Herat, Nuristan, Logar, Ghazni, and Kunar. 
•    Excellent verbal and written communication skills in English, Dari, and Pashto.

REQUIRED CORE COMPETENCIES
•    Attention to detail and quality-oriented.
•    Able and willing to travel throughout Afghanistan and, if needed, internationally.
•    Strong organizational and workload management skills. 
•    Ability to work effectively in a multi-sectoral and multicultural environment. 
•    Proficiency in computer applications, including MS Word, Excel, PowerPoint, and Outlook.
•    Strong analytical, problem-solving, and negotiation skills.
•    High level of integrity and commitment to transparency and accountability. 
•    Proven team leadership skills, including ability to mentor and motivate staff.
•    Proven ability to think and lead strategically, plan effectively, set priorities, and meet tight deadlines.
•    Demonstrated ability to work and coordinate remotely with colleagues at a distance in the field.

APPLICATION
Interested applicants should submit their CV and cover letter to Jobs.Afghanistan@akdn.org no later than 04th October 2026. 

Important Notes:  
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s), etc.) are required at this stage. 
•    Only short-listed candidates will be contacted for further assessment.
•    Salary scale: Grade C, step 1 – 3 based on the organization’s salary scale.

The Aga Khan Foundation Afghanistan (AKF-Afg) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to apply through the designated link. Each job vacancy is assigned a unique identification number for your reference, and upon submitting your application, you will receive an automatic confirmation acknowledging its receipt immediately. 

AKF- Afg recruitment and selection process reflects our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members, and employees from safeguarding violations. AKF (Afg) participates in the Scheme for the disclosure of safeguarding-related misconduct within the humanitarian and development sector (Misconduct Disclosure Scheme). In line with this Scheme, AKF (Afg) will contact previous employers of job applicants to request information about any investigations or findings of misconduct concerning allegations of sexual exploitation, sexual abuse, and/or sexual harassment (sexual misconduct) against the applicant, during or after their employment. AKF (Afg) further implements a range of procedures and vetting checks, including criminal records disclosures, to ensure everyone associated with AKF (Afg) is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to always comply with AKF (Afg)s Safeguarding Policy. 

By submitting the job application, the applicant confirms to have understood and consented to AKF (Afg) contacting the applicant’s prior employers, during AKF (Afg)’s recruitment process, to request any such information and maintain this information on file for Recruitment and Human Resources Management purposes.

Female candidates are highly encouraged to apply for this position.