HR Assistant (Female)

HealthNet TPO is a Netherlands based not for profit, non-governmental organization founded on the principle that access to affordable quality health care is a basic human right.

In 1992 HealthNet TPO was established by ‘Doctors without Borders’ to bridge the gap between emergency aid and structural development. The organization is now the result of a merger between HealthNet International (HNI) and the Transcultural Psychosocial Organization (TPO). HNI has knowledge and experience in reinforcing healthcare systems and prevention, diagnosis and treatment of transmissible diseases. TPO is an expert in the field of psychosocial and mental health care for survivors of war and natural disasters.  HealthNet TPO Afghanistan is managed by a team of qualified Afghans and supported by a team of experts at the HQ of the organization in Holland.

HealthNet TPO Afghanistan is providing Primary Health Care, Mental Health and psychosocial services, fighting malaria and supporting Mother & Child Health Care in terms of providing training for Community Midwifes and to conduct operation research. HealthNet TPO is currently implementing projects in almost 20 provinces of Afghanistan and the major program it implements are HER (Health Emergency Response) projects in three provinces, Nutrition, Mental Health and Psychosocial, Malaria Control program, Tuberculus....... through a community system strengthening approach.

HealthNet TPO has a zero tolerance toward sexual exploitation and abuse and child abuse. HNITPO takes seriously all concerns and complaints about sexual exploitation and abuse and child abuse involving HNITPO employees and Related Personnel.

Purpose:

The HR Assistant position is aims to effectively & efficiently manage departmental assigned responsibilities and to be a good coordinating part in the departmental day to day operational activities meeting the management satisfaction and donors’ requirement.

Attendance / Leave Management

•  Checking & managing attendance registers.

•  Tracking and properly communicating staff absentees, late arrivals and no sign marks with the relevant departmental heads on regular basis within due time.

•  Preparing monthly attendance report for record keeping and payroll.

•  Proper record keeping of attendance reports.

•  Ensure that all newly hired staff in the Paktia Regional hospital added in due time in the attendance register.

•  Managing leave application forms (receiving and recording).

•  Entry of each leave form in database on timely basis.

•  Prepare monthly leave balance report.

•  Proper filling of all leave forms and filing.

Filing Management

•  Develop an efficient filing system to make updating and retrieving files easier.

•  To maintain confidentiality of all files and make sure that nobody is making illegal use of the information and are not handed to any unauthorized person.

•  Find and retrieve information from files in response to requests from authorized users.

•  Photocopying, sorting and filing the documents.

•  Maintain up-to date personnel files of Paktia Regional Hospital.

•  Create new files for all new hiring.

•  Maintain all personnel files in an order and sequence base.

•  To close personnel files of all relieved staff.

•  Regularly update files relevant documents received/available.

•  Ensure proper filing system is available and maintained.

•  Make sure the soft and hard copies of the departmental documents are kept in an organized manner.

Other key tasks

-  Preparation of ID cards for Paktia office and health facilities staff.

-  Receiving and recording of travel approval forms.

-  Any other tasks assigned by line management.

 Key Result Area:

• Valid graduation from BBA, Bsc (ECO) and LLB.
• Microsoft Word, Power Point, Excel Certificates, Good Communication, Report writting, Problem Solving Skills. 
• Honest, Hard Work and Punctual.

Interested and qualified candidates are requested to send their CVs along with an application letter to hr1.pkt@hntpo.org

Please ensure to fill out the Health Net TPO application form which is available in http://www.acbar.org/applicationform    

Please ensure to mention the position you are applying for, in the subject line of your E-mail

Incomplete applications or applications received after closing date will not be given consideration.