Provincial Communication Officer (Roster)

Specific Tasks/Activities – Provincial Communication Officer:

Planning & Oversight:

• Support and oversee the action planning and performance monitoring of DCOs and FMVs to ensure alignment with program objectives.

• Ensure integrated microplanning between SBC and operations teams is regularly updated.

• Provide technical oversight to DCOs for monthly, evidence-based communication plans.

• Facilitate the timely payments of performing ICN during the campaign and engagement activities.

• Prepare budget plan and financial reports of funds utilization at the provincial level.

Social Mobilization & Community Engagement:

• Manage the planning, implementation, and monitoring of all community engagement, mobilization, and communication activities.

• Identify and engage local influencers (elders, grand-mothers, religious scholars, etc.) for campaign support.

• Design and conduct engagement initiatives with religious leaders, women’s groups, and professional networks.

Support to Female Mobilization Vaccinators (FMVs):

• Assist in deployment, training, and monitoring of FMVs in high-risk and convergence districts.

• Supervise FMVs for on-the-job training and improved health education outcomes.

Training & Capacity Building:

• Coordinate with regional trainers and provide training to ICN personnel based on assessed capacity gaps.

• Train campaign-based social mobilizers to reduce refusals and missed children.

• Review and pre-test communication and training materials.

Monitoring, Supervision & Reporting:

• Conduct field monitoring visits to assess district and cluster-level activities.

• Supervise campaign-based social mobilizers, CCSs, and SMs.

• Support rumor tracking, misinformation management, and reporting.

• Collect social data on confirmed polio cases.

• Provide structured feedback to PEMT/REMT/DoPH on RI program and social listening group monitoring.

Advocacy & Coordination:

• Coordinate advocacy efforts with provincial authorities and key line directorates.

• Work with WHO, NGOs, religious/opinion leaders, CBOs, youth and women groups.

• Represent communication activities at REOC/REMT and other subnational coordination forums.

Cold Chain & Logistics Coordination:

• Collaborate with supply committees to ensure timely vaccine/tool distribution.

• Update and share cold chain inventory reports.

• Monitor vaccine management, availability, and online dashboards.

• Ensure proper filling and submission of Daily Summary Sheets and Vials Tracking Forms.

Campaign-Specific Responsibilities:

Pre- Campaign:

• Plan and supervise pre-campaign activities e.g. community and authorities engagement, capacity building and mobilization through SM, FMVs contribution etc. 

• Ensure readiness of cold chain and supply chain logistics.

• Ensure campaign inauguration at provincial level with participation of key stakeholders.

Intra Campaign:

• Monitor clusters with high missed or refusal rates; ensure swift corrective actions.

• Participate in evening meetings to capture and respond to field challenges.

• Conduct and monitor community outreach to reduce refusal and missed children rates.

Post Campaign:

• Draft detailed reports with improvement recommendations.

• Analyze administrative and PCA data for gaps and future improvements.

• Ensure destruction and return of vaccine vials as per protocol within deadlines.

DELIVERABLE(s):

• Monthly work plans and performance reports submitted and approved.

• Integrated SBC and operations microplans developed and updated.

• Community engagement activities conducted, and influencer involvement documented.

• FMVs deployed, trained, and supervised in high-risk and convergence districts (where applicable).

• ICN and SMs trained; training sessions completed and reported.

• Field monitoring visits conducted, and reports submitted.

• Advocacy meetings held and coordination with stakeholders ensured.

• Provincial level campaign inauguration conducted. 

• Cold chain inventories updated, and logistics reports shared.

• Campaign reports (pre, during, post) completed and submitted.

• Financial reports compiled and ICN/SM payments processed.