Operations Assistant (Human Resources)

BEID Consulting Services (BCS) is an Afghan-owned consulting firm established in 2010 and officially registered with the Ministry of Industry and Commerce of Afghanistan. With more than 15 years of professional experience, BCS delivers high-quality consulting and technical services to United Nations agencies, international and national NGOs, government institutions, and the private sector across all 34 provinces of Afghanistan.

BCS specializes in monitoring, evaluation, research, third-party monitoring (TPM), surveys, data collection and analysis, capacity development, project management, finance and accounting, audit and assurance, tax advisory, translation, and compliance services. Our multidisciplinary team combines local expertise with international standards to provide evidence-based solutions that support informed decision-making and sustainable development.

Committed to quality, integrity, and innovation, BCS has successfully implemented numerous projects in partnership with leading development and humanitarian organizations. Through reliable methodologies, experienced professionals, and nationwide operational capacity, we help our clients achieve measurable results and maximize the impact of their programs.

Today, BCS continues to be a trusted partner in Afghanistan, providing tailored consulting solutions that strengthen organizational performance, enhance accountability, and contribute to sustainable social and economic development. (⁠linkedin.com)

Job Summary:

The Operations Assistant (Human Resources) provides human resources, administrative, logistical, and procurement, to ensure the efficient implementation of BEID Operations department activities. The incumbent assists in coordinating daily office operations, maintaining operational records, supporting procurement and logistics processes, facilitating HR activities such as recruitment, personnel files management, HRMIS, payroll & attendance management. Following are the major responsibilities of the Operations Assistant: 

Specific Responsibilities:

Human Resources

• Maintain personnel files and employee records. Make sure all the personnel files are uploaded in BEID HRMIS.
• Support recruitment all activities, such as job announcement, preparing longlist & shortlist, scheduling written test & interviews and others.
• Maintain attendance and leave records including provincial staff.
• Make sure all employees contracts are updated including field monitors. Update amendment tracker and notify relevant supervisor for employee contract extension of retrenchment.
• Communicate with the head of departments or supervisor to conduct the employee probationary period and annual performance appraisal.
• Collect monthly attendance sheets/timesheets and leave forms from BEID provincial offices.
• Prepare attendance report for payroll.
• Process monthly payroll for BEID full time employee as well for the field monitors.
• Perform any other task assigned by line manager related to the HR department.

Administration

• Provide administrative support to ensure the smooth operation of the office.
• Coordinate meetings, workshops, and official events, including venue arrangements and logistical support.
• Manage office supplies, stationery, and equipment, ensuring adequate stock levels.
• Receive, record, and distribute incoming and outgoing correspondence.
• Maintain office assets and inventory records. Make sure all the fixed assets of BEID including the provincial offices are recorded in fixed assets database.
• Supervising the head office support staff such as cook, guards, cleaners and drivers.
• Make sure the provincial offices contract is updated along with the internet services provider contract.

Logistics and Procurement

• Support procurement processes in accordance with BEID policies and donor regulations.
• Coordinate the receipt, inspection, storage, and distribution of goods and supplies.
• Assist in organizing transportation, accommodation, and travel arrangements for staff and visitors.
• Monitor office maintenance and coordinate repairs when necessary.
• Make sure the rental vehicle contracts are tracked properly and all the contracts are up to date.
• Collecting vehicle log books from regional offices and make sure the log books are accurate in accordance with contracts terms & conditions.

·       Bachelor's degree in Business Administration or Economics.

·       Minimum of 3 years of relevant experience in operations, administration, logistics, procurement, or office management. Experience in NGOs, UN agencies, or donor-funded projects is highly desirable.

·       Good understanding of office administration, procurement, logistics, and operational procedures.

·       Strong organizational and multitasking abilities.

·       Basic computer skills, especially in Microsoft Excel and QuickBooks.

Submission Guideline: 

Interested candidates who meet the above qualifications are invited to submit their CV along with a Cover Letter in a single combined PDF file. Applications should be submitted no later than November 24,2026, on following given link.

http://hrmis.beidconsulting.com/Applicant/Apply/BEID_58196027

Note: Local candidates are highly encouraged to apply, and priority will be given to local candidates

Equal Opportunity and Diversity

BEID is an equal opportunity employer committed to promoting diversity, equity, inclusion, and transparency throughout the recruitment process. We welcome applications from qualified candidates regardless of ethnicity, religion, age, or other protected characteristics. Qualified female candidates are highly encouraging to apply. 

Recruitment Transparency

BEID maintains a fair, merit-based, and transparent recruitment process. Selection decisions are based solely on the qualifications, experience, competencies, and suitability of candidates for the position. BEID has a zero-tolerance policy toward fraud, corruption, and any form of recruitment negligence.