CARE is a non-governmental, non-political, non-profit, non-partisan and non-sectarian humanitarian organization, extending its relief and development assistance to those in need. CARE, as an International Confederation of 13 member organizations is one of the world's largest private humanitarian organizations working in more than 90 plus, countries committed to helping communities in the developing world achieve lasting victories over poverty.

1. Summary of Key Functions

This position is created to support CARE operation in following sections.

1. Financial Management: to assist the Admin/Finance Officer in processing the financial documents

2. Assist Procurement Officer in processing the procurement documents.
3. Assist Admin & finance officer in HR related activities and hiring process.
4. Assist the Procurement/Logistic Officer in Inventory and Asset Management
5. Support the sub-office is properly supporting in administrative services.

The incumbent of the position is responsible for

Key relations 

• Reports to Admin/Finance Officer and PM
• Coordinate with all Herat sub office team.
• Duty Locations Herat Province (with travel to field)

1. Key Results Expected

The program support will be expected to properly and effective assists and provide support in financial, procurement, logistics and general administrative affairs.

Job Specifications:

S/he will focus on achievement of the following results:

• Assist Admin/Finance Officer in preparing disbursement, receipt and journal entry vouchers on the basis of approved financial documents and ensure accuracy of cost allocation to projects.
• Assist Admin/Finance Officer in Preparation of financial reports both on monthly and weekly basis to CARE Main office in Kabul.
• Assist in reconciliation of program advances with CARE main office and take corrective measures in case of any difference.
• Assist Admin/Finance Officer in preparing sub office cost pool on monthly basis.
• Assist Admin/Finance Officer in translating invoices and payment from local languages into English.
• Support procurement/logistic officer in procurements documentation process.
• Support procurement/logistic officer in Asset and inventory management.
• Fully understand HR Manual
• Support Admin & Finance officer in hiring process.
• Prepare attendance report and assist in documentation.
• Assist in preparing the hiring documents properly in the standard formats and submitting them to HR unit for further process.
• Give a brief organization orientation for staff hired on provincial level.
• Assisting in keeping track of the organization inventory and assets in an inventory package and carrying out regular physical checks of the organization assets and inventory.
• Assist in Provision providing of monthly inventory and warehouse reports to CARE main office Commodity account section.
• Keep computers record updates which are available in the field with clear functional and nonfunctional information.
• Ensure the safety and security of office equipment’s.
• Responsible for keeping on track all field office inventories.
• Ensure the office working environment is clean and undusted all the time.
• Exchanges communication and correspondence between the sub office and head office through various suitable and effective mediums.
• Arrange and circulate pouch to sub/ and main offices, and keep its record updated.
• Keep computers record updates which is available in the field with clear functional and nonfunctional information.  
• Keep stationery distribution record updated and in case of requirement conduct purchasing of required stationery.

Safeguarding Responsibilities:

• Uphold CARE’s Safeguarding Policy (https://www.care-international.org/resources/care-international-safeguarding-policy) and Safeguarding Code of Conduct.
• Must read the Safeguarding Policy and either sign the Safeguarding Code of Conduct or sign a Code of Conduct that is consistent with or references this policy and Safeguarding Code of Conduct.

Safety and Security Responsibility:

We all have a responsibility to promote a safe and secure work environment, foster a safety and security culture, and ensure consistent application of, and compliance with, CARE Afghanistan safety and security policies and procedures.

Core Competencies:

• Detail-oriented and self-motivated.
• Able to listen well, accurately communicate ideas, and to work well in a team.
• Ability to communicate effectively both verbally and in writing, with a range of individuals and groups.
• Work enthusiastically and with patient.
• Culturally flexible and respect the multi-cultural environment.
• Office management
• Working in a diverse team
• Fair and transparent decision-making; calculated risk-taking.
• Excellent planning and organising skills.
• Analytical thinking / problem-solving

Skills and Experience:

Skills: 

Education: University graduate in Business administration, finance, Economics or other relevant fields

Work Experience: Minimum of 3 years work experience in admin and finance  field

Languages Skills: Fluency in spoken and written English, Pashtu and Dari is a requirement.

Safeguarding

CARE places human dignity at the center of its relief and development work. At the heart of CARE’s efforts to impact poverty and social justice is its engagement with marginalized communities, and vulnerable adults and children. Vulnerable adults and children are particularly at risk of sexual exploitation and abuse. CARE commits to the protection from sexual harassment, exploitation, and abuse and of vulnerable adults and children, involving CARE Employees and Related Personnel. CARE has a zero tolerance toward sexual exploitation and abuse and child abuse. CARE takes seriously all concerns and complaints about sexual exploitation, harassment and abuse and child abuse involving CARE Employees and Related Personnel

CARE Afghanistan  participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we hereby request information from candidate’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the candidate left employment. All CARE Afghanistan’s offers of employment are subject to satisfactory references and appropriate screening checks. By submitting an application, the applicant confirms his/her understanding of these recruitment procedures.

• Please submit your completed CARE Standard Job application form (ACBAR: Application Form) to afg.vacancies@care.org.
• Applications after the closing date (12:00 AM) and without CARE Application form will not be accepted.
• Please Indicate the position title, Vacancy Number in the Subject Line (Program Support Assistant CARE-AF-0858 Herat) otherwise your application will not be considered.
• Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted with and call for Interview.
• The successful applicant will be expected to undergo a Background Check, Bridger check & Reference check and be compliant and sign up to Care Afghanistan’s Code of Conduct, PSHA (Prevention from Sexual harassment, exploitation and abuse) and other Care Afghanistan policies prior to a final offer being made.
• People with Physical Disabilities and Women are highly encourage to apply.
• CARE IS COMMITTED TO SAFEGUARDING POLICY (Available at: Safeguarding)
• CARE IS COMMITTED TO CODE OF CONDUCT (Available at: CARE Afg Code of Conduct (updated).pdf)