World Vision International is a nongovernmental, non-profit and humanitarian organization that provides Humanitarian services in more than one hundred countries around the world. This organization has been registered under the registration number (115) in the ministry of economy of Afghanistan that has activities in the far and non-developed areas of Ghor, Badghis, Faryab and Herat Provinces of Afghanistan from for over two decades. During these two decades, World Vision Afghanistan (WVA) has been addressing needs of children, their families and their communities in areas such as health and nutrition, water, sanitation and hygiene (WASH), food security and livelihoods, education and child protection.

The organisation has been able to support more than 2.8 million Afghans, including 1.3 million children, through its various interventions in 2023.

JOB PURPOSE:

To work closely with the HR Team in order to provide administrative and general HR Support to both the HR Team and the WVA employees of the HR Function.

MAIN DUTIES AND RESPONSIBILITIES:

• Advertising new vacancies through the designated job placement website and local sources.
• Assist with the recruitment process with the administrative processes.
• Receive and arrange CV/Applications
• Arrangement and inviting the candidate for a written test and interview by calling over the phone.
• Support the candidates with pre-employment background checks (Police background check, security clearance and medical check-up).

Administration and Payroll System Support:

• Track and record staff leave, overtime and FHID in payroll system
• Support staff timesheet generation via payroll system.
• Check and complete the new hired staff personnel files based on the checklist and scanning on timely basis.
• Track and record the time-sheets through the payroll system and outside the system with the employees. Follow up proper timesheet approvals and ensure all employees sign their timesheets in the required time
• Provide support facilitate and track all that all zonal offices project staff are informed for their end of contract and contract extension timely basis.

Staff Separation and Exit Process:

• Support and facilitate staff separation and exit process as follows:
• Ensure that the approved resignation of staff is received and notices letters are signed by staff on time.
• Exit Interview is scheduled and carried out with the separating staff on time before the last day of service.
• Ensure that the separation clearance form, and timesheet are completed and ready for final payment process.

Tracking Performance Appraisals:

• Follow up, track, report and record all performance appraisals in the National and Zonal Offices in Coordination with the P&C Officer in the National Office,
• Remind the Zonal Offices personnel on the performance agreements, probationary periods and performance reviews on the specified times.
• Carry out any other duties as designated by the supervisor.

Knowledge and experience:

• 1-2 years’ experience in an administrative support role to P&C
• Good computer skills, including experience in Word and Excel.
• Good oral and written communication skills in both English and Dari are required.
• Maintain confidentiality of information, written or spoken, with regards to all employee Matters
• Ability to maintain high accuracy and work quality standards.
• Good logistical and organizational skills.
• Good interpersonal skills.
• Ability to plan own work and use time effectively.
• Positive and constructive attitude.
• Detail orientated
• Willingness to learn more about HR.
• Ability to commit to World’s Vision Core Values and the Mission Statement

Personal skills:

• Organizational skills
• Communication skills
• Confidentiality skills
• Adaptability skills

The application closing date is 31-Oct-2024 Please submit your resume and one-page cover letter outlining how you meet the job requirements by emailing: wvafg_recruitment@wvi.org 
Please write on the subject of your Email the Vacancy Number (WVA1695) also avoid sending an attachment of big size (above 1024 KB) if you want your application/CV to be considered.
.را در عنوان ایمیل خود ذکر کنید (WVA1695 لطفا کد اعلان کاری)

Only shortlisted candidates will be invited for a written test and interview.

Applications with insufficient, incomplete, and inconsistent information to make a determination will not be considered.

For those who may distribute our announcement on other social media (Facebook, Telegram, WhatsApp, etc….), this is kindly asked to please copy the vacancy link from the ACBAR job site and share it with your posts. No translation to the local language or editing of the vacancy is permitted.