Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Gender Justice, Protection, Nutrition, Livelihood and Food Security, and Organizational Development.

Job Summary: The Senior Finance Officer will work under the supervision of the Finance Manager in MHCO's country office in Kabul, Afghanistan. The incumbent will be responsible for financial management, including entering financial transactions, updating financial systems, and maintaining proper record-keeping according to MHCO guidelines.

Duties & Responsibilities:

• Enter related financial transactions, update QuickBooks, and follow existing templates and proper record-keeping according to MHCO guidelines.
• Assist program and relevant implementation units in budget requests, allocation, and management, ensuring compliance with MHCO's financial regulations.
• Maintain contacts with local banks to clarify questions pertaining to the office’s bank accounts.
• Prepare all data entries properly and in a timely manner.
• Effect the cash-count at the end of each day and report the balance to the Finance Manager.
• Ensure that each payment has an approved receipt.
• Complete all documentation before distributing staff salaries.
• Pay taxes on time.
• Ensure payments are done after the approval of authorized office staff.
• Enter all transactions into the system on the same day they take place.
• Register all cash in the cash register.
• Accomplish cash withdrawal procedures while paying to requester.
• Ensure the receiver counts his/her cash before leaving the cash box desk.
• Ensure the expense reports are returned to the cash box desk in the minimum amount of time possible, with approval of line managers.
• Ensure that the amounts of money requested do not exceed the authorized ceiling.
• Ensure a receipt is issued for cash received from the clients.
• Personal cash withdrawals should be requested by the holder of the account with an email or they themselves sign for the money.
• Distribute phone credit top-up cards on the first day of each month, within the limits.
• Ensure purchasing prices are accurate.
• Ensure all cash box transactions are understandable and back-up documentation is available according to the donors’ funding rules (request form, quotation, bill translation, petty contracts, and goods received notes, bid comparison, and travel assignments).
• Prepare daily clearance with staff advances and travels.
• Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts. Prepare special reports to clarify problems or as requested for other reasons.
• Prepare monthly, quarterly, and semi-annual and fiscal year reports.
• Make all bank/cash reconciliations.
• Ensure reimbursement of funds from donors, so that business can process its daily activities in a smooth manner.
• Carry out any other task as assigned by the line manager.

• Bachelor's/ Master’s degree in Business Administration, Finance, or Economics is required (ACCA, CPA will be preferred).
• At least 5 years of relevant experience with NGOs and international organizations.
• Advanced knowledge of financial software, proven skills, and extensive experience working with Microsoft Office and QuickBooks.
• Proven successful track record of working in the NGO sector in Afghanistan.
• Advanced familiarity with NGO financial reporting requirements to relevant governmental departments and donors.

Skills:

• Excellent working knowledge of English, Pashto, and Dari, both written and verbal.
• Ability to uphold and respect contract ethics and conduct activities with integrity.
• Good team players endowed with patience, flexibility, and honesty.
• Willingness and ability to meet tight deadlines and work long hours when required.
• Self-starters, able to plan and manage their own work, take the initiative, and strive to meet deadlines.
• Ability to work in a multi-cultural environment.

Please apply by filling the form and sending a CV/resume and a cover letter outlining how your experience relates to the skills and experience required, using the below link. Only short-listed candidates will be contacted.

Note: Please ensure to include the position title and vacancy number in your cover letter.

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