Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Gender Justice, Protection, Nutrition, Livelihood and Food Security, and Organizational Development.

Job Summary: The Finance Assistant will work under the supervision of the Finance Manager and assist the Senior Finance Officer in MHCO's country office in Kabul, Afghanistan. The incumbent will be responsible for financial management tasks including preparing vouchers, recording transactions, and maintaining accurate financial records.

Duties & Responsibilities:

• Implement MHCO’s applicable policies and ensure financial documents are compiled accordingly.
• Prepare vouchers and properly record transactions in the QuickBooks system.
• Keep accurate records for all daily transactions.
• Track bank deposits and payments.
• Check all expenses according to the approved budget lines.
• Record financial transactions of the site in primary books of accounts (Cashbook and QuickBooks).
• Ensure final check and verification of financial documents before payment of cash.
• Ensure all original financial documents are scanned, filed, and kept in a safe place.
• Ensure the project's assets (fixed assets and materials) are well recorded.
• Ensure proper filing of documents and records.
• Keep soft and hard copies of financial records for all financial activities and transactions.
• Ensure all bills, vouchers, and any other documents related to financing have been signed and approved at the appropriate date and are kept recorded.
• Effect the cash-count at the end of each day and report the balance to the Finance Manager.
• Ensure that each payment has an approved receipt.
• Pay taxes on time.
• Ensure payments are done after the approval of authorized office staff.
• Enter all transactions into the system on the same day they take place.
• Register all cash in the cash register.
• Accomplish cash withdrawal procedures while paying to the requester.
• Ensure the receiver counts his/her cash before leaving the cash box desk.
• Ensure expense reports are returned to the cash box desk in the minimum amount of time possible, with approval of line managers.
• Ensure the amounts of money requested do not exceed the authorized ceiling.
• Ensure a receipt is issued for cash received from the clients.
• Distribute phone credit top-up cards on the first day of each month, within the limits.
• Ensure purchasing prices are accurate.
• Ensure all cash box transactions are understandable and back-up documentation is available according to the donors’ funding rules (request form, quotation, bill translation, petty contracts, goods received notes, bid comparison, and travel assignments).
• Prepare daily clearance with staff advances and travels.
• Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts. Prepare special reports to clarify problems or as requested for other reasons.
• Prepare monthly, quarterly, semi-annual, and fiscal year reports.
• Make all bank/cash reconciliations.
• Ensure reimbursement of funds from donors, so that business can process its daily activities smoothly.

Carry out any other task as assigned by the Finance Manager or Senior Finance Officer.

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3 years of experience as a finance assistant with national or international NGOs.
• Ability to work and make entries on QuickBooks.

Skills:

• Excellent working knowledge of English, Pashto, and Dari, both written and verbal.
• Ability to uphold and respect contract ethics and conduct activities with integrity.
• Good team players endowed with patience, flexibility, and honesty.
• Willingness and ability to meet tight deadlines and work long hours when required.
• Self-starters, able to plan and manage their own work, take the initiative, and strive to meet deadlines.
• Ability to work in a multi-cultural environment.

Please apply by filling the form and sending a CV/resume and a cover letter outlining how your experience relates to the skills and experience required, using the below link. Only short-listed candidates will be contacted.

Note: Please ensure to include the position title and vacancy number in your cover letter.

https://docs.google.com/forms/d/e/1FAIpQLSde9RooKYXdOca0Y1nuhxh0VHRNwApzC54ywxS9SgnNbzqwfQ/viewform?usp=header