Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
 

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Internal and external candidates are eligible to apply to this vacancy, particularly qualified female candidates, 

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

Second tier candidates include:

All external candidates, including those on third party contract (CTG).

Context:

Under the overall supervision of the Programme Coordinator – Shelter/WASH (P3) and the direct supervision of the SNFI Programme Associate (Finance) – G5, the SNFI Project Assistant (Admin and Finance) – G3 will be responsible for supporting administrative and financial tasks related to the implementation of SNFI and WASH programme activities.

The Project Assistant will receive day-to-day technical and functional guidance from the Programme Associate (Finance) and will report to the Programme Coordinator for overall strategic direction and performance oversight in coordination with the programme management team.

1. Maintain admin and financial records and files, ensuring an updated filing system that is easily accessible.
2. Assist in arranging travel and booking venues for Programme related activities, retreat and other events.
3. Prepare and follow up on all administrative forms related to Shelter & Non-food items (SNFI) Programme (including Timesheets, Leave Requests, TAs, DSA documents, payroll and tax reimbursement, Road Mission Requests, Procurement Requests, and other forms).
4. Support the Programme logistics /admin and finance staff in raising PRs, follow up and other finance or logistics related matters.
5. Support the programme finance staff in reviewing of central and regional financial documents.
6. Assists SNFI with random data collection and update financial tracking tool on regular basis.
7. Assist and /or facilitate orientation to the newly hired staff.
8. Maintain regular communication with Sub-Offices based, conveying HR and administrative matters to the program.
9. Provide backup support to the program by processing PRFs, ISTs and ensuring they are tracked and appropriately filed with the relevant units.
10. Assist in the Programme logistics focal point monthly PRF submission for transportation, top-up cards, and other regular sub-office costs, supporting timely delivery to logistics.
11. Perform any other duties assigned by the programme.

Values

• Inclusion and respect for diversity: respect promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates the ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
• The incumbent is expected to demonstrate the following values and competencies:
•  
• VALUES - All IOM staff members must abide by and demonstrate these five values:
   
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
   
• CORE COMPETENCIES - Behavioral indicators – Level 1
   
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Education

• • Bachelor’s degree in business administration, International Studies or related field (Essential) with one year of relevant experience, or 

Or

• • High school diploma with 3 years of relevant professional experience.

Experience

• A minimum of three years of experience supporting administration and finance-related tasks, particularly with UN agencies, international or non-governmental organizations.
• Exposure to in humanitarian or recovery context.
• Previous experience of working in complex contexts.
• Ability to work effectively and harmoniously in a team and in the inter-agency context with colleagues from varied cultures and professional backgrounds.
• Demonstrated gender awareness and gender sensitivity.

SKILLS

• Efficiently applies general admin, finance and office knowledge, 
• Delivers Programme tailored results in area of admin, finance and operations 
• Adapts best Logistics practices to the requirements of SNFI.  
•  

Languages

• For all Applicants, fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari is required.
• Fluency in all national language(s) are highly advantages.

Note: Qualified female candidates are highly encouraged to apply.

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

External candidats please apply HERE.

Internal candidate  please apply HERE.

Posting period:

From: 28.07.2025 to 11.08.2025