Created in 1993, Acted is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, Acted implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

Acted goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, Acted puts local territories at the center and provides tailored support to local needs.

Acted Afghanistan:

Acted is working in 20 provinces in Afghanistan around the country. These provinces are affected by natural and man-made disasters. Acted provides relief and emergency assistance to vulnerable populations affected by displacements, conflicts, or natural disasters, in the fields of agriculture, shelter, wash, and food security.

Job Purpose:

The project officer will be responsible for the implementation and follow-up of the all-projects activities in the respected province. The project officer contributes to effective and timely completion of activities, delivery of quality outputs and achievement of outcomes with maximum impact for beneficiaries. He/She she reports directly to the Project Manager and works closely with the field team.

Duties & Responsibilities:

1. Programming

• 1. Project Planning
• Prepare the work plan and time schedules for implementing the activities;
• Support the identification and planning of technical skills and requirements to implement the project as per relevant standards.
• 1. Project Implementation Follow-up
• Coordinate and implement day to day activities with stakeholders in field ensuring that technical quality and standards are considered and respected during project(s) implementation;
• Ensure activities are on time, target and budget, using effective M&E systems to reach desired impacts;
• Assist the Project Manager to trouble-shoot any unforeseen challenges during the project implementation;
• Provide regular and timely updates on progress and challenges to the Project Manager and other team members;
  1. Documenting and Compliance
• Keep record of all activity documents, in particular beneficiary list, completion certificates, attendance sheets, etc.;
• Help maintaining a beneficiary master database containing all beneficiary registration and baseline information as well as the activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;
• Ensure staff awareness of, and respect of, ACTED’s code of conduct, FLATS procedures and donor requirements.
  1. Beneficiary Engagement and Accountability
• Adhere to ACTED’s Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion or disability;
• Select the beneficiaries benefitting from activities;
• Communicate ACTED’s Complaints and Response Mechanism target communities and participate in solving complaints related to the project in coordination with the MEAL.
  1. Internal Coordination

• Participate in project coordination meetings with the whole project team.
  1. External Coordination and Stakeholder Engagement

• Undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation;

• Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings;
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others.
• 1. Partner Management
• Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements;
• Refer partners to relevant ACTED staff to support and/or train them in FLATS procedures where relevant;
• Participate in review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration, and ensure that any issues or disputes are resolved in a timely manner.
  1. Security
• Ensure that Project Assistants are aware of security issues, policies, SOPs and they follow them accordingly.

2. Human Resource

• Participate in the recruitment of Project Assistants (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc.);
• Ensure that project assistants understand and are able to perform their roles and responsibilities;
• Follow-up the work plans and day-to-day activities of the projects assistants;
• Manage the project staff in cooperation with the Project Manager;
• Ensure a positive working environment and good team dynamics among staff;
• Ensure capacity building for Project Assistants

3. Logistics

• Contribute to the development of procurement plans;
• Send accurate and precise order forms in a timely manner;
• Ensure a proper management and use of the project assets and stocks;
• Plan team movements based on available fleet and applicable policies

4. Finance

• Forecast monthly cash requirements for [sector] activities and submit to the PM

5. Quality Control

• Assess the activities undertaken and ensure efficient use of resources;
• Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of activities;
• Assists with monitoring the activities implemented by partners (if any) in the field;
• Document lessons learned and best practices and share them with the Project Manager so they can be reflected in project planning and decision making.

6. Grant Management

• Ensure adherence to donor procedures by project staff;
• Support the Project Manager in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for activities
• Participate in communication activities through the regular collection of pictures and stories related to project activities;
• Participate in new proposal development processes through the provision of expert programmatic advice related to contextual knowledge.

 7. Other

• Offer technical support and inputs to other projects in similar sectors (e.g. BOQ design);

Any other tasks as assigned by the Line Manager

• Bachelor's degree in a relevant field such as international development, project management, social sciences, or a related discipline.
• At least 2-3 years of relevant experience in project management
• Proficiency in computer applications, including MS Office suite and project management tools.
• Excellent written and verbal communication skills.
• Highly organized with the ability to manage multiple activities and deadlines effectively.
• Strong interpersonal skills and the ability to build and maintain relationships with diverse stakeholders.
• Creative thinking and problem-solving skills, with a results-driven mindset.

Those who fulfill the above-mentioned criteria should send their updated CVs to the below submission email:

Kindly mention the Vacancy number, and position title in the subject line or your application may not be considered.

Please do not send heavy size documents (i.e., Tazkira, Education documents, work certificates)

Only shortlisted candidates will be called for the next stage of recruitment.

We strongly encourage local residents to apply.

No CV will be considered after the closing date.
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Acted is an equal opportunity employer and does not charge a fee at any stage of the recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process.