Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. Alongside the Ministry of Public Health, AFGA has been working in the field of Reproductive Health since its inception. AFGA is a fully accredited member of the International Planned Parenthood Federation (IPPF) and an important partner of UNFPA.

A committed team of more than 600 experts are working in 11 provinces of Afghanistan to achieve AFGA goals and objectives. AFGA provides health services to the most vulnerable and hard to reach communities through over 140 service delivery points. 

Job Summary:

The HR Clerk is responsible for maintaining and managing personnel files and related documentation in compliance with the AFGA HR policy. This role supports the HR department by ensuring that employee records are accurate, up-to-date, and accessible. The following are the major responsibilities.

Major Responsibilities:

• Maintain and update employee personnel files, ensuring all documents are accurately filed and organized.
• Handle the intake and processing of new hire documents, including contracts, identification, and background checks.
• Ensure that the AFGA existing employees’ personnel files are updated according to the personnel file checklist.
• Tracking the staff missing documents on a proper tracker and asking the HR team to collect the documents.
• Ensure all the personnel files have labels such as employee name, and ID.
• Make sure all the personnel files are placed in a proper cabinet to help the HR team in finding the files.
• Assist in preparing and maintaining HR reports related to personnel files.
• Input and update employee information in the HR Management Information System (HRMIS).
• Perform regular audits of personnel files to ensure accuracy and completeness of records.

• Maintain strict confidentiality regarding employee information and records.

• Assist HR team members with various administrative tasks as needed, including scheduling interviews and onboarding new employees.
• Perform any other task assigned by line manager.

• High school diploma or equivalent; associate’s degree in human resources or related field is a plus.
• Previous experience in an HR administrative role or similar position is preferred.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Submission Guideline:

Qualified & interested candidates are highly encouraged to apply for this position through the below-mentioned link. The AFGA HR Department can only consider applications submitted through the official online application portal. Manual applications will not be accepted. When submitting your application, please ensure that you include your CV and cover letter in a single combined PDF file. Do not attach any additional documents such as education certificates, experience letters, or other related materials 

Due to a high volume of applications received, the AFGA HR Department is will not be able to reach out individually to each candidate. If you have not received an email or call from the AFGA HR Department, please understand that your application has not been considered for this particular opening at this time.

http://hrmis.afga.org.af/Applicant/Apply/AFGA_1928966959

We would like to strongly encourage qualified local candidates to apply for the current vacancy

AFGA Recruitment Process Commitment:

At AFGA, we do not accept any kind of recommendation, favoritism, or discrimination during the recruitment and selection of candidates. Our process is designed to be objective and merit-based, focusing solely on the qualifications, skills, and experiences of the applicants.

We want to assure all candidates that their applications will be evaluated equally, without any undue influence or bias. AFGA is dedicated to building a diverse and talented workforce that can contribute to the organization's mission and objectives