Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Tirinkot district.  The project intends to improve and extend WASH services including water supply infrastructure and hygiene practices to improve outcomes for vulnerable families.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Uruzgan, which has been significantly affected by drought and conflict conditions. Building upon Medair’s decades of experience in the Central Highlands and Kandahar, the project intends to improve and extend the utilization of lifesaving preventive and curative nutrition and health services by mothers, PLWs, and children U5; to increase access to clean water, to reduce vulnerability to water-related and other preventable diseases, and to improve and increase food security for the most vulnerable families through food voucher distributions.

Technical responsibilities: HR functions, HR Duties and Immediate notification of any suspicion of fraudulent activity amongst staff and external links.

General responsibilities:

• Adherence to Medair policies and Nationally recruited Staff Handbook and to contribute to the wellbeing of the team as an active member.
• Adherence to Afghan NGO Law and Tax Law.
• Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.
• Uphold the humanitarian principles of humanity, neutrality, impartiality and independence.

MAIN ACTIVITIES

General Duties and Responsibilities:

Recruitment:

• Conduct day-to-day HR functions/operation as they relate to national staff at the (Urozgan) office.
• Handle and process all recruitment steps as per the organization policy for staff hirings in Urozgan and do follow up on recruitment of female with HR Assistant regularly.
• Set up written tests and/or interviews in coordination with department heads when incumbent is requested.
• Ensure all the nationally recruited staff have a current employment contract.
• Updating of staff personnel file in Sharepoint regularly.

Performance appraisal:

• Assist line managers and staff with performance review.
• Support to assess staff performance challenges and plan/oversee capability reviews with the support of HR Manager and Support Team Manager.

Timesheet/Payroll data/ account opening:

• Working on staff timesheets and any necessary information required for Kabul HR team for making payroll.
• Ensure all timesheets collected and uploaded in relevant folder in Sharepoint by 22nd each month.
• Payslips cross check after salaries payment and report any changes on staff grading, steps, allowances and extra/less payment within next payroll data to country office.
• Coordinate with the Finance team and Bank for account opening of new joiners.

Communication/coordination & External representative:

• Maintain open and frequent communication within Kabul HR Office related to all HR issues and if any update on policies.
• Ensure colleagues are informed of the required HR procedures and be available to answer HR related questions in the absence of the line manager. Provide coaching and guidance as necessary when job challenges arise in leu absence of the line manager.
• Coordination with Medair other departments (Logs, Fin, WASH, FS, H&N) to ensure have a good plan for the HR recruitment, staff amendments, capability review, probations, and any new project HR planning.
• Represent Medair in PDC meetings in absence of Support Team Manager and regularly coordinate with DoEc and Mostofiat for any HR/Administrative related issues.
• Provide 6 months report regularly to the DoEc while prepared and completed by Kabul.

Database/system (HR)/other IT related:

• Ensure all staff has personnel files, contain all relevant documentation and information, uploaded on Share Point and Mediar People (MP) according to Medair policy, Afghan Labour Law, and any donor requirements.
• Creating Labour report card for new joiners in Portfolio and follow with team to submit their LR as per finance deadline.
• Liaise on providing access to Portfolio, Medair Intranet, Share Point relevant folders, and official email address.
• Provide access to Medair People-MP for the new joiners.

Planning/Trainings/ Induction/onboarding & Policies:

• Assist in conducting Medair monthly ethical training if need with the coordination of the line-managers and Project Coordinator.
• updating the annual/monthly calendar of training and making sure employees training records/certificates are updated in HR system and shared with Kabul if needed.
• Training of staff on Medair HR system – MP, Portfolio and using Medair intranet.
• Liaise on staff induction between new joiner and department heads, scheduling and to ensure the new joiners have a good impression from Medair on his/her new joining days.
• To ensure all new joiners have read the Medair HR policies and sign them.
• Follow-up with line managers on the timely planning of staff leave and holidays, as well on the properly registering the leave in MP before the leave.
• With the support of the line-manager assist all staff with Medair People system.
• Assist to ensure HR policy is followed in HR activities and implemented well wider across the organization.
• Translate English documents into the local languages on the need’s bases.

Education: University graduate (Bachelor) in Management, Social Science or Human Resources, Business Administration, Economics or another relevant fields.

Relevant Work Experiences: 1-5 Years of experience in human resources. And have work experience with INGOs in a similar role.

Language Skills: Excellent English, Dari & Pashto (written and oral).

Computer Skills: Good working skills with MS Office package specially Word, Excel, power point and experience of using scanners, copiers and file naming systems.

Motivation: Enthusiastic to work for and represent an INGO, to assist vulnerable communities.

Team building: 

• Able to motivate staff to work together supportively and creatively.
• Excellent communication and interpersonal skills.
• Ability to manage disagreements among staff in ways that promotes resolution.
• Cross-culture experience.
• Good record of teamwork.

Adaptability:

• Able to work independently (minimal supervision).
• Able to manage time efficiently to meet deadlines.
• Open to change.

Technical Expertise: Analytical and solution-oriented / Systematic and organized in daily work.

Management & Leadership: Pro-active, initiative-taker, Honest and reliable personality, Welling and able to coach and train others

Interested applicants should apply and forward their applications through the online JOB APPLICATION FORM which can be found under the submission email. The link should be copied, pasted, and opened on a new page.

Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position.