About Première Urgence - Aide Médicale Internationale (PU-AMI)

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

پی یو ای ام آی که در سطح جهان به نام پی یو آی شناخته میشود یک اداره غیردولتی، غیرانتفاعی، غیرسیاسی و غیر مذهبی مدد رسان بین ا لمللی میباشد.

تیم های  پی یو ای ام آی متعهد به حمایت  و کمک جوامع و جمعیت های آسیب پذیر به انهاییکه در اإثر منازعات- حوادث طبیعی و رکود اقتصادی منزوی شده اند میباشد.  هدف عمده پی یو ای ام آی کمک در کاهش مرگ و میر -کمک عاجل به اعاده و بازیابی حیثیت ووقار  انهاییکه در نیاز فوری قرار دارند میباشد.

 ماموریت افغانستان  قدیمی  ترین مآموریت پی یو آی بوده و  با اولین مداخله در بخش صحی در سال1979  فقط درست بعد از عبور نیروهای شوروی از مرز های کشور آغاز شد.

تیم های پی یو ای ام آی در حال حاضر مراقبت های صحی ادغام یافته همراه با تغذیه حمایت روانی اجتماعی-آب-نظافت و حفظ ا لصحه واش و خدمات  تردیدات یا تروما را ارایه میدارد.

 این اداره عمدتآ پروژه ها را در  بخش شرقی کشور و بطور فزاینده در مناطق جنوب شرقی کشور  از زمان شیوع  کرونا در  2020  تطبیق مینماید .

پی یو ای ام آی  همچنین منحیث بازیگر اصلی در آمادگی و پاسخ به بیماری همه گیر – اجرای فعالیت های صحی و واش در سطح مراکز صحی و جامعه در کابل و فراتر از آن موقعیت خود را تثبیت نموده است.

 در سطح جهان موسسه پی یو آی در 23 مملکت  جهان به  6 میلیون نفر  در 5 قاره افریقا- آسیا- شرق میانه- امریکای لاتین و اروپا کمک مینماید.

Objective 1: Recruitment Process

• Document Handling
  • Upload needed documents to the recruitment folder in team’s folder.
  • Assist in preparing the longlist and share with HR officer.
• Test/interview Support
  • Coordinate and supervise tests with hiring managers.
  • Communicate with candidates regarding tests/interviews.
• Record Keeping
  • Process reference checks and complete necessary documentation during the hiring stage as per PUI standard personal file checklist.
  • Manage notification emails to non-selected candidates.
  • Update recruitment follow-up weekly.

Objective 2: Monthly Attendance and Leave Management

• Attendance Tracking
  • Collect monthly attendance sheets and submit it to HR officer for further process
  • Prepare and facilitate attendance sheets to the staff for upcoming month.
  • Manage leave records
  • Prepare monthly leave planners and share it with the head of departments for their planning and follow up
• Daily Supervision
  • Monitor staff attendance on a daily basis and communicate updates.
  • Implement attendance tracking systems to streamline the process.

Objective 3: Filing & Documentation

• File Creation
  • He/She is responsible to create HR personal files for new employees as per PUI standard personal file checklist
  • Keep updating the existence personal files as per PUI standard personal file checklist.
• Document Management
  • Prepare and complete recruitment files for each position.
  • Manage letter in/out all correspondence.
  • Scan and archive HR documents electronically.
  • Update the HR files based on tagging system.
  • Make sure staff have up to date PUI ID cards

Objective 4: Processing Monthly Payroll

• Data Collection
  • Collect leave reports, overtime, night duties, salary advances and other relevant data and share it with HR officer for further processing.
• Payroll Preparation
  • Verify reports against attendance sheets.
  • Ensure completion of documents for salary processing.
  • Printing and signing of pay slips of staff on monthly basis.
  • Assist in the analysis of payroll data for discrepancies.
  • Make sure the HR officer is informed for any needed contracts amendment before processing the monthly payrolls

Objective 5: Follow-up and Miscellaneous Tasks

• Ongoing Monitoring
  • Daily follow-up of staff attendance and leaves management.
• Reporting
  • Prepare monthly staff screening reports and share it with HR officer.
  • Share the updated contact list & organogram on monthly basis with HR officer.
• Additional Support
  • Assist with printing training certificates and other HR initiatives.
  • Keep updated the HR dashboard
  • Assist in the processing of HOMERE and timesheet
  • Any other relevant tasks that assigned by the supervisor

Qualifications and Requirements

• Graduated from a recognized university with a degree in:
  • BBA (Bachelor of Business Administration)
  • Management Science
  • Minimum of two years of experience in the HR department of an INGO/NGO:

• • In the same or a lower position.

• • Fluency in: Pashto, Dari, English

• • Proficient in computer skills, including: Microsoft Word, Excel, PowerPoint, Outlook
  • Familiarity with Homere Software and timesheet management is an asset.
  • Excellent verbal and written communication skills.
  • Reliable, rigorous, and well-organized.

Dear candidates,     

To apply for this vacancy, please use the following link provided below:

https://forms.office.com/e/VU4QGE5qtP  

If the link does not work by clicking on it, please copy and paste the link in the browser address bar.

While applying, if you faced any technical issues, please send only message to the below WhatsApp number: 00093708265988  

Make sure to press submit at the end of the application.  

Please note:  

       You are allowed to apply only before the closing date  

Only the candidates who meet the mandatory qualifications/requirements will be considered for the longlist  

A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

If you are not invited for a technical test within a month’s period of time, please consider that your application was not considered for this vacancy.

Female candidates are highly encouraged to apply!  

Validated copies of academic certificates/diplomas will be requested only if called for an interview.   

Kind regards,     

The PU-AMI HR Team