About Première Urgence - Aide Médicale Internationale (PU-AMI)

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

پی یو ای ام آی که در سطح جهان به نام پی یو آی شناخته میشود یک اداره غیردولتی، غیرانتفاعی، غیرسیاسی و غیر مذهبی مدد رسان بین ا لمللی میباشد.

تیم های  پی یو ای ام آی متعهد به حمایت  و کمک جوامع و جمعیت های آسیب پذیر به انهاییکه در اإثر منازعات- حوادث طبیعی و رکود اقتصادی منزوی شده اند میباشد.  هدف عمده پی یو ای ام آی کمک در کاهش مرگ و میر -کمک عاجل به اعاده و بازیابی حیثیت ووقار  انهاییکه در نیاز فوری قرار دارند میباشد.

 ماموریت افغانستان  قدیمی  ترین مآموریت پی یو آی بوده و  با اولین مداخله در بخش صحی در سال1979  فقط درست بعد از عبور نیروهای شوروی از مرز های کشور آغاز شد.

تیم های پی یو ای ام آی در حال حاضر مراقبت های صحی ادغام یافته همراه با تغذیه حمایت روانی اجتماعی-آب-نظافت و حفظ ا لصحه واش و خدمات  تردیدات یا تروما را ارایه میدارد.

 این اداره عمدتآ پروژه ها را در  بخش شرقی کشور و بطور فزاینده در مناطق جنوب شرقی کشور  از زمان شیوع  کرونا در  2020  تطبیق مینماید .

پی یو ای ام آی  همچنین منحیث بازیگر اصلی در آمادگی و پاسخ به بیماری همه گیر – اجرای فعالیت های صحی و واش در سطح مراکز صحی و جامعه در کابل و فراتر از آن موقعیت خود را تثبیت نموده است.

 در سطح جهان موسسه پی یو آی در 23 مملکت  جهان به  6 میلیون نفر  در 5 قاره افریقا- آسیا- شرق میانه- امریکای لاتین و اروپا کمک مینماید.

Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص

General Responsibilitiesمسؤلیت های عمومی:

- In charge of the facilitation of tests and interviews.

- In charge of leave management of the office and HF Staff.

- In charge of making the leave planner quarterly and sharing it with departments.

- In charge of file Management.

- In charge of HR follow-up (Training Database & Contract access databases)

Objective 1هدف اول: Recruitment process.

Activities/Main dutiesفعالیت ها/ وظایف عمده: …………………………………………………………………………

- Uploading needed documents to the team in the recruitment folder, and following up on the announcements with the Coordination HR team.

- Keep a copy of the ACBAR announcement and send a copy to the relevant HF and pin it in the office HR notice boards.

- Prepare the longlist after the closing date and share it with the hiring manager along with the applicant's CVs.

- Coordinating test/interview with hiring managers after receiving the shortlist.

- Call and email the candidates for the written test/interview as per the recruitment manual.

- Organizing the technical tests and conducting the interviews based on need.

- Arrangement of test papers and assigning unique codes to the papers.

- Asking the selected candidates for reference check details and sending them after the approved selection sheet.

- updating the Recruitment follow-up and sharing with the HR officer on a weekly basis.

- Filling in properly all recruitment documents, shortlist, written test, interview, and selection sheet.

- Ask for a list of documents needed to open an HR file for a new employee after the successful reference check.

- Send notification email to non-selected candidates after the hiring process of the selected candidate.

-Preparing recruitment files and HR files of selected candidates.

Objective 2هدف دوم: Monthly attendance and leave management.

Activities/Main dutiesفعالیت ها/ وظایف عمده:

- Prepare the monthly attendance sheet for all office and HF staff.

 - Collect the attendance sheet of the previous month and submit the new attendance sheet as per the checklist.

- Check and review the attendance sheet and leave form, and make sure nothing is missed.

- Management of leave records, and prepare the leave planner on a quarter basis.

- Follow up and communicate working hours with staff and share needed instructions and updates on attendance and leave issues.

- Follow up on the leave planner with the head of departments.

- Collect monthly leave reports from relevant supervisors and prepare the list for processing the monthly salaries of the HF staff.

Objective 3هدف سوم: .     Filing & Documentation.

Activities/Main dutiesفعالیت ها/ وظایف عمده:

- Fill in the needed information in the new staff info database for preparing the external letters, contract, Personal file forms, attendance sheet, and ID card.

- Create HR personal file for new employees, make sure it contains all documents as per the HR checklist.

- Prepare the recruitment file and make sure it is completed and signed where needed.

- Communicate preparing PU-AMI ID cards for new employees from the 1st day of contract with coordination HR.

- Letter management, record in and out letters in the log book, and document the letters properly.

- Scanning of all HR file documents and saving them in an electronic Archive folder, in OneDrive or Teams SharePoint.

Objective 4هدف چهارم : Processing monthly payroll.

Activities/Main dutiesفعالیت ها/ وظایف عمده:

- Collecting leave reports and night duty plans from HFs' supervisors.

- Review the reports and compare with attendance sheets and leave forms randomly.

- Ask for any relevant and needed documents from the staff in advance which needed for the payroll process.

- Add new staff in the Homere Database.

- Do the needed renewal and amendments at the start of each month before processing the payroll in the Homere.

- Update all the assigned sections of the database and share the database along with the Excel sheets with the HR office for review and further process.

Objective 5هدف چهارم : Follow up and Miscellaneous

Activities/Main dutiesفعالیت ها/ وظایف عمده:

- Daily follow-up of attendance sheets and leave management.

- Follow-up of staff medical certificate

- Follow-up of staff work permit.

- Preparing monthly screening report and sharing with HR Officer.

- Update staff contact list and turnover tracking sheet as per the need.

- Preparing and printing training certificates for the trainee.

- Any other relevant tasks that may be assigned by the line manager.

Qualification/ Requirements تحصیلات و شرایط لازمه

Graduated from a recognized university with a degree in BBA or Management Science.

Minimum of two years of experience in the HR department of an INGO/NGO, in the same or a lower position.

Fluency in Pashto, Dari, and English.

Proficient in computer skills.

Familiarity with the Homere database is an asset.

Excellent verbal and written communication skills.

Reliable, rigorous, and well-organized.

Ability to manage priorities, take initiatives, and work independently.

Must ensure that confidential information is maintained within the HR department only.

Understanding of PSEAH, child safeguarding, and other relevant policies is an asset.

Strong management skills in HR practices.

Dear candidates,     

To apply for this vacancy, please use the following link provided below:

https://forms.office.com/e/YAsDaizLXE

If the link does not work by clicking on it, please copy and paste the link in the browser address bar.

While applying, if you faced any technical issues, please send only message to the below WhatsApp number: 00093708265988  

Make sure to press submit at the end of the application.  

Please note:  

       You are allowed to apply only before the closing date  

Only the candidates who meet the mandatory qualifications/requirements will be considered for the longlist  

A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

If you are not invited for a technical test within a month’s period of time, please consider that your application was not considered for this vacancy.

Female candidates are highly encouraged to apply!  

Validated copies of academic certificates/diplomas will be requested only if called for an interview.   

Kind regards,   

The PU-AMI HR Team