Cesvi operates worldwide to support the most vulnerable populations in promoting human rights and achieving their ambitions, for sustainable development. It also believes that the recognition of human rights contributes to the wellbeing of everyone on the planet, a shared home to be safeguarded.

General Administrative Tasks:

• Ensure effective maintenance and upkeep of the office premises, ensuring cleanliness and functionality of all facilities.
• Manage day-to-day administrative tasks, including correspondence, filing, and record-keeping.
• Coordinate with service providers for utilities and maintenance services.

Procurement Management:

• Conduct procurement processes for goods and services in compliance with CESVI procurement policies and donor regulations.
• Conduct market analysis, identifying potential suppliers and managing the suppliers country database.
• Active and regular search for suppliers and establishment of vendor database, which includes supplier performance information.
• Develop and maintain a procurement plan in coordination with program and operations teams.
• Maintain accurate and complete documentation of all procurement activities

Warehousing and Inventory Management:

• Oversee warehousing operations, ensuring proper storage, labeling, and safekeeping of goods.
• Maintain accurate inventory records, perform periodic stock counts, and generate inventory reports.
• Oversee the issuance and return of assets to/from staff:
• Ensure the efficient distribution of supplies to field sites.
   

Fleet Management:

• Manage the office fleet, including scheduling and assigning vehicles for program and operational needs.
• Monitor vehicle usage, maintenance schedules, and fuel consumption.
• Ensure vehicles have current and lawful documentation;
• Ensure compliance with CESVI fleet management SOP.
   

Staff and Security Management:

• Supervise logistics support staff, ensuring clarity of roles and responsibilities.
• Implement and enforce CESVI’s security protocols and procedures.
• Liaise with local authorities and security agencies to ensure the safety and security of staff and assets.
   

Fuel and Travel Management:

• Monitor and manage fuel supplies for vehicles and generators.
• Arrange travel and accommodation for staff, ensuring cost-effectiveness and compliance with CESVI guidelines.
• Facilitate visa applications and travel permits for staff as needed.
   

Coordination and Liaison:

• Establish and maintain strong relationships with local authorities, partners, and service providers.
• Provide logistics support and facilitation to program staff to ensure smooth implementation of activities.

IT and Technical Support:

• Provide basic troubleshooting for hardware and software issues in coordination with IT support teams.
• Ensure the efficient use of SharePoint, Microsoft 365, and other office applications.
• Manage email accounts and troubleshoot issues with Microsoft Outlook.
   

Other Responsibilities:

• Contribute to the development and implementation of logistics policies and procedures.
• Prepare periodic logistics and administrative reports.
• Perform other duties as assigned by the Regional Manager Logistics & Security.

Education and Experience:

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of 5 years of experience in logistics, Procurement or administrative roles, preferably in a humanitarian or development organization (INGOs).

Technical Skills:

• Proficient in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, etc.) and SharePoint.
• Knowledge of procurement and supply chain management.
• Familiarity with inventory and fleet management systems.
• Strong troubleshooting skills for hardware and software issues.
• Excellent email writing and professional communication skills

Language Skills:

• Fluent in English (spoken and written).
• Proficiency in Dari and/or Pashto is an asset.

Other Skills:

• Strong organizational and multitasking abilities.
• Excellent interpersonal and team collaboration skills.
• Ability to work under pressure and meet deadlines.
• Knowledge of local context in Herat and surrounding areas is a significant advantage.

Additional Considerations

• Local candidates from Herat or nearby regions are strongly encouraged to apply.
• A team player with a proactive attitude and problem-solving mindset.
• Willingness to travel to field locations as required.

Kindly submit your resume to ensuring that the position title is clearly stated in the subject line of your email. Application received after closing date will not be considered.