VDO is an independent, non-profit, non-political and non-governmental organization established in January 07, 2015. The organization is composed with a strong and committed team to respond to the needs of Afghanistan. VDO’s special concentration on project implementation is impact- centered approach and VDO ‘s team is committed to work for the welfare and progress of society and the vulnerable people. VDO ‘s efforts focus on changing mentalities and attitudes about women’s participation and contribution in the society. Not only, it also focuses on economic development, advocacy, research and girl’s education

Purpose:
The purpose of this position is to ensure the effective and efficient management of all administrative operations within VDO. The role is responsible for maintaining a well-organized and functional office environment by overseeing day-to-day administrative tasks, facility management, and logistical support. This position plays a key role in coordinating with internal departments, field offices, and external service providers to support organizational needs, events, and operations

Key Responsibilities:

• Manage the daily administrative operations of the VDO, ensuring a well-functioning and organized work environment.
• Maintain and update administrative records, documentation, and filing systems (hard and soft copies).
• Ensure that office supplies, utilities, and equipment are maintained and replenished as needed.
• Oversee the cleanliness, functionality, and safety of the VDO and its facilities.
• Support arrangements for training, lunch, coaching sessions, committee meetings, and events (booking venues, preparing materials, refreshments, participant lists).
• Coordinate vehicles in Kabul and support field offices.
• Prepare and submit administrative expense requests and petty cash documentation with proper supporting documents.
• Coordinate with field level admin team for monthly reporting.
• Maintain strong communication and coordination with the executive office, Various Department managers, Project Managers and other staff.
• Submit monthly administrative activity reports including updates on inventory, facility needs, and support provided.
• Ensure adherence to VDO and donor compliance policies in all administrative logistical functions.

Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• Experience in, event organization, Transport management, and documentation processes.
• Familiarity with working in a female-led or gender-sensitive environment is an asset.

Skills and Competencies:

• Strong organizational and time management skills.
• Attention to detail and accuracy in documentation.
• Basic Asset management and procurement understanding.
• Good interpersonal and communication skills.
• Ability to work in a team and under pressure.
• Proficiency in MS Office (Word, Excel, Outlook)
• Fluent in Pashto-Dari; working knowledge of English is an asset.

• Interested candidates should submit a cover letter and CV to careers@vdongo.org
• Please write the Job title and Vacancy Number in the subject line of your email.
• Applications received after the closing date will not be considered
• ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR WRITTEN TEST OR INTERVIEW.