PIN is a Czech, non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality, and solidarity. Human dignity and freedom are fundamental values and we believe that people anywhere in the world should have the right to make decisions about their own lives and share the rights expressed in the Universal Declaration of Human Rights.

People in Need’s Afghanistan country program started in November 2001, providing emergency food distribution in mountainous areas of the central highlands. 20 years later, the program has visibly grown and diversified but continues to promote PIN’s core values: envisioning a world where people are free to make decisions about their lives; a world where people are not restricted by an un-free society, poverty, lack of education or discrimination. Today, we work along the humanitarian and development spectrum, providing immediate aid and supporting the most vulnerable in Afghanistan to find long-term solutions to the challenges they face.

1. Background:

PIN Afghanistan’s three strategic objectives for the current planning period are (1) Agency-driven, transformative, humanitarian assistance; (2) Making markets work for crisis-affected and marginalized communities; and, (3) Harnessing decent, productive, and inclusive livelihoods. Under the current evolving context, the CP is focusing efforts under strategic priority 1 and in particular, supporting people to have (1) enough to eat, (2) a safe and secure living space that supports their health and well-being, (3) the basic items needed to stay safe and warm, and (4) access to education when the normal structures are no longer available to them.

The Procurement Assistant plays a key supporting role in the procurement department, ensuring that all purchasing activities are conducted efficiently, transparently, and in compliance with organizational policies. Working closely with the Procurement Officer, the assistant helps manage procurement documentation, contract follow-ups, and supplier records. This position requires strong organizational skills, attention to detail, and the ability to coordinate with internal teams and external vendors to support the smooth execution of procurement plans and activities.

The Procurement Officer:

• Provide administrative and operational support to the Procurement Officer in executing daily procurement tasks.
• Assist in managing contracts and maintaining communication with contractors and consultants.
• Help draft procurement documents and maintain organized filing systems.
• Collaborate with the Procurement Officer to prepare RFQs, evaluation reports, and draft contracts.
• Monitor procurement timelines and assist in tracking progress against procurement plans.
• Contribute to the creation and regular updating of procurement plans.
• Keep detailed records of consultants and suppliers, including contract status and deliverables.
• Ensure all procurement-related documentation is accurate and up-to-date.
• Provide support for procurement-related meetings, presentations, and workshops.
• Carry out additional tasks as delegated by the Procurement Officer to support the procurement function.

Main Responsibilities:

• Contracts and Purchase Orders Drafting
• Vendor Communication
• Archiving & Documentation
• General Support

• Bachelor’s degree in Logistics, Business Administration, or a related field.
• Minimum 1/2 years of experience in logistics or operations, preferably in humanitarian or development settings.

Technical skills:

• Solid understanding of logistics and supply chain management principles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with procurement procedures and inventory management systems.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Competence in reporting and documentation.

Other:

• Based full-time in Kabul; office-based position.
• Ability to work independently and collaboratively in a team environment.
• Strong interpersonal and communication skills.
• Fluency in English and Dari; working knowledge of Pashto is an asset.

Desired:

• Experience with NGO logistics systems.
• Knowledge of donor compliance requirements.

Please submit CVs and Cover Letter outlining why you are interested in the position and how your
skills and experience match the skills, qualifications, and competencies required for this position.
Applicants who meet the qualifications and requirements for the mentioned position will be
selected on a rolling basis, with the last date for applications being 28.Aug. 2025, midnight.

Female Candidates are encourged to apply.

Please follow the below link and fill out the form completely:
https://airtable.com/app0fx7sQcDbLKkZS/shrvgg65VZrxOxEoG

Safeguarding Policy:

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with the People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply.