Finance and admin Officer

Women & Youth Future Assist Organization (WYFAO) is a non-profit, non-governmental, and non-political organization engaged in humanitarian and development activities to serve people in need. WYFAO was founded in 2016 by a group of young Afghan professionals committed to supporting communities and improving lives across Afghanistan. WYFAO works to address the priority needs of vulnerable people and to create an enabling environment in which all Afghans can realize their rights, development, and prosperity.

The Finance and Admin Officer will support the effective financial, administrative, and operational management of the Education Workforce Skills Programme in Logar and Maidan Wardak. The Finance and Admin Officer will be responsible for financial recordkeeping, payment processing, budget follow-up, office administration, procurement and logistics coordination, documentation management, and compliance with organizational and donor requirements.

Roles & Responsibilities

1- Financial Management and Recordkeeping:

• Maintain accurate financial records, supporting documents, vouchers, receipts, and transaction files for all project expenditures in line with organizational procedures.
• Ensure all financial documents are properly prepared, reviewed, filed, and readily available for internal review, audit, and donor compliance purposes.

2- Payment Processing and Cash Management:

• Prepare payment requests, payment vouchers, and supporting documentation in accordance with organizational finance procedures and approval requirements.
• Support petty cash management, cash counts, and reconciliations, and ensure that payments are processed accurately and on time.

3- Budget Tracking and Financial Follow-up:

• Assist in tracking project expenditures against the approved budget and provide regular updates on budget utilization to the Project Manager and finance department.
• Support financial planning and cost monitoring to promote effective, efficient, and compliant use of project resources.

4- Administrative and Office Support:

• Manage day-to-day administrative tasks related to the project office, including filing, correspondence, records management, and office organization.
• Ensure the availability of office supplies, stationery, and other administrative resources required for smooth project implementation.

5- Procurement and Logistics Coordination:

• Support procurement, purchasing, and logistics processes in coordination with the relevant departments and in accordance with organizational policies and procedures.
• Maintain proper documentation for procurement and administrative transactions and follow up on the timely delivery of goods and services.

6- Asset, Inventory, and Documentation Management:

• Maintain updated records of project assets, inventory, and administrative equipment, and support regular verification of assets and stock.
• Ensure all project files, both financial and administrative, are properly organized, updated, and securely archived.

7- Coordination and Compliance Support:

• Coordinate with programme, HR, procurement, and finance teams to facilitate smooth implementation of project activities and timely administrative support.
• Ensure all finance and administration functions are carried out in line with organizational policies, donor requirements, and compliance standards.

8- Any Other Supportive Duties:

• Support audits, monitoring visits, reporting processes, and other finance and administration tasks assigned by the supervisor or senior management.
• Carry out any other relevant duties necessary for the efficient financial and administrative management of the project.

• Bachelor's degree in Finance, Accounting, Business Administration, Management, or another relevant field.
• Minimum 3 years of relevant professional experience in finance, administration, or operations, preferably with NGOs or development organizations.
• Good knowledge of financial procedures, budget tracking, administrative systems, documentation, and compliance requirements.
• Strong skills in MS Office, particularly Excel and Word, with the ability to maintain accurate records and financial files.
• Good organizational, communication, and recordkeeping skills, with the ability to coordinate effectively with programme and support departments.
• Ability to work under pressure, manage multiple tasks, and meet deadlines in a professional and organized manner.
• Commitment to confidentiality, accountability, accuracy, and professional conduct in all aspects of work.
• Previous experience supporting donor-funded projects, office administration, procurement follow-up, or finance compliance functions is an advantage.
• Fluency in written and spoken Dari and Pashto is required; knowledge of English is an advantage.

Please submit CVs and Cover Letters outlining why you are interested in the position and how your skills and experience match the skills, qualifications, and competencies required for this position. Applicants who meet the qualifications and requirements for the mentioned position will be selected on a rolling basis, with the last date for applications being 29 Mar 2026.

Please follow the below link and fill out the form completely.

https://forms.gle/5JdfUNRJPAurEtTy8

for more information, please contact to this number: 0776297804