Job Summary:
The HMIS Officer is responsible for ensuring the effective implementation and management of the Health Management Information System (HMIS) in accordance with the Ministry of Public Health (MoPH), BPHS/EPHS guidelines, donor requirements, and organizational policies. The position ensures timely, complete, accurate, and high-quality collection, verification, analysis, reporting, and utilization of health data for evidence-based planning, monitoring, and decision-making.
Key Responsibilities
- Ensure timely collection of monthly HMIS reports from all supported health facilities.
- Review and verify HMIS reports for completeness, accuracy, consistency, and compliance with Donor & MoPH reporting standards before submission.
- Verify reported data against source documents, registers, tally sheets, and DHIS2 records to ensure data quality.
- Compile and submit monthly HMIS reports to the Provincial Public Health Directorate (PPHD), MoPH, and organizational management within established deadlines.
- Maintain organized filing systems and updated HMIS databases, ensuring proper archiving of reports and records.
- Conduct Routine Data Quality Assessments (DQAs) and identify data discrepancies, implementing corrective actions and data quality improvement plans.
- Monitor data completeness, timeliness, validity, consistency, and reliability, and provide regular feedback to health facility staff to improve reporting quality.
- Enter, validate, and update health data in DHIS2, resolve validation errors, and coordinate with the PPHD HMIS Department on system-related issues.
- Monitor reporting performance through DHIS2 dashboards and ensure the correct application of national HMIS indicators.
- Conduct regular supportive supervision visits to health facilities/MHNTS health facilities using standard MoPH supervision checklists.
- Assess the implementation of HMIS, ensure the availability and proper use of HMIS registers and reporting tools, and follow up on previous supervision recommendations.
- Mentor and provide on-the-job coaching to health facility /MHNTs staff on accurate recording, reporting, data analysis, and utilization.
- Organize orientation and refresher training sessions on HMIS tools, national indicators, and reporting procedures for health workers and newly recruited staff.
- Analyze routine health data to identify trends, performance gaps, and priority health issues, and support evidence-based planning and decision-making.
- Prepare monthly, quarterly, and annual statistical reports, dashboards, charts, presentations, and other data products for management and donors.
- Present HMIS findings during coordination, review, and performance meetings to support program improvement.
- Support the monitoring of BPHS/EPHS performance indicators and assist in tracking project indicators and targets.
- Support baseline, end-line, routine assessments, surveys, evaluations, and other monitoring activities in collaboration with the M&E team.
- Prepare monthly activity reports and other required technical reports.
- Ensure confidentiality, security, and proper management of patient and health information in accordance with MoPH and organizational policies.
