Deputy project manager (Education in Emergencies)

As a global leader, CARE is shaping the future of the humanitarian and development sector. Each year, we deliver support and services to millions of people in over a hundred countries. We do this by focusing on our mission and living the values that drive our organization. A career at CARE is an opportunity to be part of a movement that brings communities together to solve complex problems and foster lasting change throughout the world. We seek individuals who are passionate about humanitarian and development work, collaborate well with others, embrace learning and innovation, and deliver results.

CARE’s Work Culture (What It’s Like to Work at CARE?)

CARE is a mission-driven international humanitarian aid and development organization that offers an opportunity to work with people across the world. Not a day will go by that you won’t learn something profound, meet an expert, or write a sentence that can change a life. We are committed to an environment where everyone can succeed

The Deputy Project Manager for Education in Emergencies within CARE’s portion of the ECHO Project as well as CARE’s local partners under the EiE) is mainly responsible for:

·       Developing the project implementation plan

·       Managing the project team and overseeing day-to-day project coordination

·       Ensuring proper budget management, expenditures tracking, and financial controls

·       Handling logistics and coordinating related activities

·       Monitoring project risks and supporting risk mitigation measures

·       Strengthening stakeholder engagement related to CARE’s health component under the ECHO Project

She is also responsible for supervising and overseeing the implementation of CARE’s health component to ensure the project meets the targets and goals outlined in the project documents. In addition, she will supervise direct reporting staff to improve the quality and efficiency of their output while maintaining a high level of staff satisfaction and supporting their professional development.

Key responsibilities include:

·       Producing high-quality progress reports for CARE’s health component under the ECHO Project

·       Establishing and maintaining effective working relationships with relevant stakeholders

Project Management:

·       Ensure the CARE’s ECHO project management processes are well implemented to meet the project requirements.

·       Address the relevant concerns and expectations of the stakeholders in planning and executing the project.

·       Conduct regular supportive supervision and monitoring visits to the ECBE classes/CBSs at the provincial level (he will spend 30% of his official time (days) in field visits to improve the quality of education services.

·       Develop an action plan for the CARE’s -ECHO Kabul education (EiE) team and other stakeholders monitoring visits findings.

·       Ensure the CARE’s -ECHO education project (EiE) implementing local partners at the province deliver quality services to the beneficiaries and provide timely reporting on project activities;

·       To collect, review, and approve the monthly plans and reports of the provincial EiE team and to provide them feedback.

·       Organize regular meetings with the provincial EiE team.

·       Ensure CARE’s ECHO education (EiE) project-related quality data is captured, collected, compiled, and stored.

·       Draft ECHO-EiE reports at the national and provincial level and shares it with the consortium manager.

·       Provide high-quality technical oversight and technical and capacity building support to the education (EiE) project team at the national and provincial level.

Propose new innovative and new approaches and integrate them into program strategy and design

Financial Management:

·       Effective and accurate Financial Resources Management focusing on achievement of the following results:

·       Contribute to the development of all CARE’s ECHO EiE project budgets through close work with the consortium manager to ensure all the project needs at the national and provincial level are incorporated into the CARE’s ECHO EiE project budget.

·       Develop a proper expenditure plan and tracking of all the expenditures for CARE’s ECHO EiE project at the national and provincial level in accordance with CARE rules and regulations.

Conduct budget vs. expense analysis of the education projects in consultation with the consortium manager.

Human Resources Management:

·       Contribute with the senior program coordinator and ECHO consortium manager hiring education (EiE) the CARE’s -ECHO EiE staff in compliance with CO human resources policies and strategies is ensured at all times, including:

·       When assigned by the senior program coordinator, to contribute to the hiring of the CARE’s -ECHO EiE staff hiring

·       Undertakes Performance Management Process (PMP) of her/his supervisees;

·       Staff learning opportunities are promoted, and the implementation of the capacity development plan at the project level is ensured; and

Ensure project implementing partners receive technical support from CARE Afghanistan to better manage and implement project activities.

·       Ensure all the CARE’s ECHO EiE project stakeholders’ expectations are well identified, analyzed and managed during project life cycle;

·       Stakeholder engagement is well managed by regular and professional communication to ensure their expectations are met and any issues raised are timely addressed; 

·       Ensures that reports reflecting lessons learnt are documented, circulated and shared in a timely and effective manner within the education program of CARE;

·       Ensures all lessons learnt are incorporated and are shared with the relevant program staff for integration into new initiatives and project designs; and

Participate and represent CARE in all CARE’s ECHO EiE-related stakeholder meetings at national level.

Key relations

Internal:

·       Reports to the ECHO Consortium Program Manager and is technically responsible to the education program coordinator.

·       Supervises all the CARE’s ECHO EiE team, senior protection officer, and senior project officer at the national level and field supervisors at the provincial level.

·       Represents CARE’s ECHO EiE in all CARE’s ECHO meetings at the national and provincial level

·       Ensures CARE’s ECHO EiE activities with the education program coordinator/consortium manager of ECHO consortium, and EiE field supervisors.

·       Collaborate with MEAL team, finance, human resources, and other support functions concerning assigned project.

Responsibilities on Safety and Security, Gender and Inclusion and Safeguarding and Child Protection:

 [Staff] at CARE are expected to adhere to Safety & Security responsibilities, emphasizing team and individual accountability to maintain a safe environment. This includes readiness, compliance, and active engagement to mitigate risks through awareness, reporting, and policy enforcement.

 Gender equality and inclusion are fundamental at CARE, promoting equal rights and challenging discriminatory norms to achieve social justice. We foster an inclusive workplace respecting diverse gender identities, abilities, backgrounds, and experiences through dialogue, training, and diversity initiatives. All CARE staff must uphold ethical standards, following codes of conduct to prevent abuse, including sexual harassment, exploitation, and neglect. Regular monitoring ensures accountability to uphold these principles and support our mission of social justice and poverty alleviation.

Education:

University degrees in education, management, social sciences, political sciences or relevant discipline (education) will be considered an advantage.

Core Competence

·       The incumbent must be well experienced in problem analysis, effective implementation of the education projects, managing projects finances, stakeholder management, effective coordination and communication.

Skills and Experience

·       Excellent communication skills both in written and spoken English. Presentation skills reporting and proposal writing knowledge.  Proficiency in project management and project administrative update systems. Sufficient knowledge of Microsoft Office Programs. Knowledge and experience in the relevant field. Having strong advocacy and lobbying and governance skills.

Build personal and inter-project relationships, analyse issues, cultural sensitivity, Gender mainstreaming, teamwork, establish a conducive working environment and have strong interpersonal skills.

Work Experience:

·       5 years of managing education projects with national and international NGOs, or UN agencies and related supervisory roles in different positions.

 Languages Skills:

Fluency in spoken and written English, Dari and Pashtu is a requirement.