Operations Assistant (Human Resources)

BEID Consulting Services (BCS) is a leading consulting firm in Afghanistan specializing in monitoring and evaluation (M&E), research, third-party monitoring (TPM), capacity building, and translation services. With over 16 years of experience, BCS specializes in large-scale data collection and analysis, institutional capacity building, and evidence-based consulting in complex development environments. The organization works closely with UN agencies as well as national and international NGOs to deliver high-quality, data-driven solutions. Through this approach, BCS supports improved program outcomes, strengthens accountability, and ensures that decision-making is guided by reliable evidence—creating measurable and lasting impact.

As part of its broader mission, BCS operates the Capacity Building Center (CBC), a professional training and development department dedicated to enhancing the skills, knowledge, and capacities of individuals and organizations across Afghanistan. The center delivers high-quality, internationally recognized certification programs and practical training tailored to current market demands. By engaging experienced professionals and certified trainers, the CBC Department empowers youth, professionals, and institutions through result-oriented learning approaches. Its goal is to develop a highly skilled workforce capable of contributing to national and international development by providing access to globally competitive training opportunities.

The Operations Assistant (Human Resources) provides human resources, administrative, logistical, and procurement, to ensure the efficient implementation of BEID Operations department activities. The incumbent assists in coordinating daily office operations, maintaining operational records, supporting procurement and logistics processes, facilitating HR activities such as recruitment, personnel files management, HRMIS, payroll & attendance management. Following are the major responsibilities of the Operations Assistant:

Main Duties

Human Resources

• Maintain personnel files and employee records. Make sure all the personnel files are uploaded in BEID HRMIS.
• Support recruitment all activities, such as job announcement, preparing longlist & shortlist, scheduling written test & interviews and others.
• Maintain attendance and leave records including provincial staff.
• Make sure all employees contracts are updated including field monitors. Update amendment tracker and notify relevant supervisor for employee contract extension of retrenchment.
• Communicate with the head of departments or supervisor to conduct the employee probationary period and annual performance appraisal.
• Collect monthly attendance sheets/timesheets and leave forms from BEID provincial offices.
• Prepare attendance report for payroll.
• Process monthly payroll for BEID full time employee as well for the field monitors.
• Perform any other task assigned by line manager related to the HR department.

Administration

• Provide administrative support to ensure the smooth operation of the office.
• Coordinate meetings, workshops, and official events, including venue arrangements and logistical support.
• Manage office supplies, stationery, and equipment, ensuring adequate stock levels.
• Receive, record, and distribute incoming and outgoing correspondence.
• Maintain office assets and inventory records. Make sure all the fixed assets of BEID including the provincial offices are recorded in fixed assets database.
• Supervising the head office support staff such as cook, guards, cleaners and drivers.
• Make sure the provincial offices contract is updated along with the internet services provider contract.

Logistics and Procurement

• Support procurement processes in accordance with BEID policies and donor regulations.
• Coordinate the receipt, inspection, storage, and distribution of goods and supplies.
• Assist in organizing transportation, accommodation, and travel arrangements for staff and visitors.
• Monitor office maintenance and coordinate repairs when necessary.
• Make sure the rental vehicle contracts are tracked properly and all the contracts are up to date.
• Collecting vehicle log books from regional offices and make sure the log books are accurate in accordance with contracts terms & conditions.

·       Bachelor's degree in Business Administration or Economics.

·       Minimum of 3 years of relevant experience in operations, administration, logistics, procurement, or office management. Experience in NGOs, UN agencies, or donor-funded projects is highly desirable.

·       Good understanding of office administration, procurement, logistics, and operational procedures.

·       Strong organizational and multitasking abilities.

·       Basic computer skills, especially in Microsoft Excel and QuickBooks.

Interested candidates who meet the above qualifications are invited to submit their CV along with a Cover Letter in a single combined PDF file (do not share other documents such experience & educational documents with your application). Applications should be submitted no later than July 17, 2026, to jobs@beidconsulting.com . Please clearly indicate the position title, vacancy Number (Operations Assistant (HR)- Vacancy Number (BCS-HRD-2026-0010)  in the subject of your email. Application without a clear subject line will not be considered.

 Only shortlisted candidates will be contacted for written tests and/or interviews. Applications received after the closing date or those that do not meet the minimum requirements may not be considered.

 Equal Opportunity and Diversity

BEID is an equal opportunity employer committed to promoting diversity, equity, inclusion, and transparency throughout the recruitment process. We welcome applications from qualified candidates regardless of ethnicity, religion, age, or other protected characteristics. Qualified female candidates are highly encouraging to apply.

Recruitment Transparency

BEID maintains a fair, merit-based, and transparent recruitment process. Selection decisions are based solely on the qualifications, experience, competencies, and suitability of candidates for the position. BEID has a zero-tolerance policy toward fraud, corruption, and any form of recruitment negligence.