Project Assistant

Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. Alongside the Ministry of Public Health, AFGA has been working in the field of Reproductive Health since its inception. AFGA is a fully accredited member of the International Planned Parenthood Federation (IPPF) and an important partner of UNFPA.

A committed team of more than 600 experts are working in 11 provinces of Afghanistan to achieve AFGA goals and objectives. AFGA provides health services to the most vulnerable and hard to reach communities through over 140 service delivery points.

Job Summary:

The Project Assistant works under direct guidance and supervision of Project Manager and will be responsible for taking part in smooth running of the project activities. The Project Assistant will provide direct support to the Project Manager in the planning, coordination, implementation, monitoring, supervision, reporting, and data management of project activities. The position requires strong organizational skills, attention to detail, and the ability to work collaboratively with project teams, stakeholders, and partners. As a project assistant at a provincial level, he will be responsible for overall management and leadership of the team, and he will make sure about access and quality of health services provided to targeted communities. He will particularly carry out the following duties and responsibilities:

Specific Responsibilities:

Project Planning & Implementation

• Assist the Project Manager in overall planning, execution, and tracking of project activities in line with the approved work plan.
• Ensure that project activities in target areas are implemented effectively, efficiently, and in compliance with donor requirements and organizational policies.
• Support in the preparation of detailed implementation plans, timelines, and activity schedules.
• Keep the records of the project and do the proper data collection, establish project filing systems, update the relevant documents and files regularly pertaining to the project activities.

Monitoring, Supervision & Quality Assurance

• Developed supervision and monitoring plan and conduct regular field visits according to the monthly supervision plan to supervise and monitor project activities, ensuring alignment with project objectives, standards, and Terms of Reference (ToR).
• Using supervisory / monitoring checklist in the following of each supervision session made action plan, and prepared feedback and have smooth follow up of the implementation of the submitted feedback.
• Supervise project staff and field teams in the execution of project tasks, providing guidance , quarterly appraising jointly with HR department to ensure high-quality service delivery.
• Work closely with the M&E team to implement quality monitoring tools, collect feedback, and recommend improvements for project implementation.
• Identify gaps, challenges, and risks in project delivery and escalate them to the Project Manager for timely action.

Data Management & Reporting

• Collect, verify, and compile accurate project data from field teams and ensure timely submission to the Project Manager and M&E team.
• Maintain a well-structured project filing and documentation system (both electronic and hard copy) for reports, attendance sheets, photos taken during the supervision, and other project-related records.
• Retrieve, analyze, and summarize data for project progress tracking and decision-making.
• Prepare high-quality weekly, and monthly narrative and statistical reports, ensuring data accuracy and alignment with donor requirements.
• Contribute to the preparation of any Kabul office information, reports, success stories.

Coordination & Communication

• Support the Project Manager in liaising with governmental and non-governmental stakeholders, community leaders.
• Arrange, coordinate, and document project meetings, workshops, and coordination sessions with internal and external stakeholders.
• Facilitate effective communication between field teams, project staff, and management.

Administrative & Logistical Support

• Provide administrative support in procurement, HR, logistics, and financial procedures as per organizational policies.
• Monitor and ensure efficient use of office supplies, project resources, and assets allocated to the project team.
• Assist in the organization of training courses, capacity-building workshops, on the job trainings , exposure visits , and awareness sessions for project staff and beneficiaries.

Other Duties

• Support the Project Manager with any additional tasks related to project implementation, monitoring, and reporting.
• Promote accountability, learning, and continuous improvement within the project team.

• The candidate must graduate from a well-known medical university and complete the MoPH exit exam successfully.
• Having 5 years of proven experience working as a health supervisors with national or international NGOs.
• Good knowledge of BPHS and MoPH policy of health services.
• Good knowledge and skills in communication, conflict resolution, and team leadership.
• Fluent in Pashto and Dari speaker and good knowledge of English.
• Having previous experience with the FHHs activities, with a focus on RMNCAH services.
• Priority will be given to qualified local candidates
•  Attended relevant training courses like IMCI, HMIS, Nutrition and IP.
•  Familiar with reporting in DHIS and KOBO tools

Qualified & interested candidates are highly encouraged to apply for this position through the below-mentioned link. The AFGA HR Department can only consider applications submitted through the official online application portal. Manual applications will not be accepted. When submitting your application, please ensure that you include your CV and cover letter in a single combined PDF file. Do not attach any additional documents such as education certificates, experience letters, or other related materials 

Due to a high volume of applications received, the AFGA HR Department is will not be able to reach out individually to each candidate. If you have not received an email or call within two weeks after the closing date from the AFGA HR Department, please understand that your application has not been considered for this particular opening at this time.

http://hrmis.afga.org.af/Applicant/Apply/AFGA_623898637

AFGA Recruitment Process Commitment:

At AFGA, we do not accept any kind of recommendation, favoritism, or discrimination during the recruitment and selection of candidates. Our process is designed to be objective and merit-based, focusing solely on the qualifications, skills, and experiences of the applicants.

We want to assure all candidates that their applications will be evaluated equally, without any undue influence or bias. AFGA is dedicated to building a diverse and talented workforce that can contribute to the organization's mission and objectives.