Pharmacy Assistant

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Protection, Nutrition, LivelihoodS, Food Security, and Organizational Development.

The Pharmacy assistant is responsible for the effective management of pharmaceutical supplies at the MHCO Sub-Office, ensuring the availability, quality, proper storage, distribution, and accountability of medicines and medical supplies in accordance with MHCO policies, Ministry of Public Health (MoPH) guidelines, and project requirements. The position will supervise pharmacy-related activities, monitor stock levels and consumption, maintain accurate inventory and documentation, support health facilities in rational medicine management, and coordinate with the program, logistics, procurement, and health teams to prevent stock-outs, overstocking, expiry, and wastage.

Main Job/ Responsibilities:

• To ensure all health facilities Consumption data received from Health facilities in the end of each month.
• Entry and record of consumption report of pharmacy (Updated pharmacy database)
• Regular supportive supervision from all Health facilities.
• To ensure storing, arrangement and organizing of medicine and MS & Lab reagents in warehouse.
• To ensure proper ventilation of the warehouse.
• To ensure sufficiency of pharmacy materials and on time medicine/MS provision to the hospital pharmacy units.
• After each supply compare distribution out, with HFs reception and in case of variation find the cause and solution and update store keeper and pharmacy manager on time
• To provide technical support to the health facilities pharmacy technicians/pharmacist.

Warehouse Management:

• Ensure optimal temperature of the warehouse including refrigerator (cool items).
• Ensure that all stock safety measures are being implemented (ventilation, moisture, sunlight etc.)
• Ensure the product quality (visually inspect commodities and check expiration date).
• Ensure that products are stocked correctly (are the lower cartons crushed), drugs are arranged and stored properly.
• Ensure Maintain files, conduct physical inventory and update stock keeping records regularly.
• Conduct physical inventory or cycle count and update stock keeping records at quarterly and bi annual base with storekeeper.
•  Use established procedures to dispose of expired or damaged products.
• To ensure regular implementation FEFO/FIFO policy.
• Consider all quality product measure during reception of medicine and MS (Kabul and Local).

General / Administrative:

• Ensure regular attendance and performance of subordinate staff according to their JD.
• Prepare Monthly activities plan included supervision, physical check of stock and other relevant task.
• Prediction and request the items in a proper time before shortage occurred.
• Participate and proceed local purchase of medicine and MS as per need
• Inspect the storage structure for damage, including the walls, floors, roof, windows & doors.
• Visually inspect the fire extinguishers in each quarter to ensure that pressure is maintained and extinguishers are ready for use. 
• Coordinate activities, supplies and other pharmacy relevant issue with head of pharmacy.
• Updating/submission of monthly stock position report (database).
• Attending all necessary meeting, workshop and training.
• any other task given by line supervisor 

• Help head of pharmacy on technical and administrative issues whenever needed.
• Good communication and Hard working
• Be respectful and proper attitude.
• Good inter personal relation ship
• Any other pharmacy related task given by management.
• Graduate from recognized pharmacy institute (14 pass), Pharm Diploma degree is preferred
• At least 3 years’ experience in the field of pharmacy management
• Good oral and written communication skills, excellent command over MS office, particularly MS excel and MS word, PowerPoint
• Planning, organizing, Management skill
• Able to work under pressure
• Team work capacity
• Pharmacy stock management skills and knowledge of pharmacy regulatory will be an asset
• Fluent in national language of Pashto/Dari and good knowledge English.

Safeguarding and Recruitment Statement – MHCO

At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.

All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.

The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.

we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.

By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.

The interested candidate should submit their  complete application (CV/Cover letter) through the link provided below.

https://forms.gle/z1YL3ycdMQaNpvcL6

Note: Only short-listed candidates will be contacted for written Test/Interview