Procurement& Logistics Officer (Re Announced)

WDIO Background:

Watan Development and Initiative Organization is a non-governmental, nonprofit, non-political, and independent organization dedicated to empowering and uplifting communities through sustainable development, social justice, and enhancing well-being for individuals and families. Since its establishment in 2014, we have tirelessly worked towards poverty alleviation, economic empowerment, education and skill development, health and well-being, gender equality, women's empowerment, agriculture and livestock, and environmental sustainability. Our goal is to improve living conditions, provide quality education and essential skills to individuals, enhance community health and well-being, achieve gender equality, improve agricultural productivity, and promote environmental sustainability.

With a passionate team of over seven hundred individuals and a strong network of partners and supporters, we strive to bring about positive change by preserving and celebrating cultural diversity and heritage, fostering social cohesion, and promoting cross-cultural understanding and respect. We ensure program effectiveness and accountability through continuous monitoring, evaluation, and data-driven approaches. Our commitment to integrity, sustainability, accountability, innovation, empowerment, advocacy, and respect for diversity guides our efforts as we address pressing challenges such as poverty alleviation, education, healthcare, environmental conservation, women's empowerment, child welfare, and sustainable development.

Through innovative programs, advocacy efforts, and community engagement, Watan Development and Initiative Organization is at the forefront of driving sustainable solutions and empowering individuals to create a better future.

WDIO is nationally based in Kabul and maintains field operations through five regional offices, with over ninety-seven staff members, located in Kabul, Bamiyan & Logar (Center-Region), Ghor & Herat (West-Region), Nangarhar, Laghman & Kunar (East-region), Takhar & Badakhshan (North-Region), and Kandahar (South-Region).

Our Value:

WDIO is committed to applying a ‘zero tolerance’ policy towards acts of sexual exploitation and abuse by its personnel. In 2003, the United Nations Secretary-General issued a Bulletin on “Special measures for protection from sexual exploitation and sexual abuse” (ST/SGB/2003/13) (“the Bulletin”). To support the system-wide implementation of the zero-tolerance policy, the Director-General has decided to adopt the standards of conduct and provisions on PSEA set by the Bulletin, adjusted as necessary, to be applied by WDIO personnel, as follows

Job Summary

The Logistics and Procurement officer, under the supervision of the Procurement Manager/ Provincial Education Manager, is responsible for the overall logistics and procurement at the provincial level and for supporting the program operationally. The Procurement& Logistics Officer will carry out the procurements of the CBS Program in Kabul/Bamian in accordance with the rules and regulations of the WDIO procurement policy.

Main duties and responsibilities:

Procurement Responsibilities:

• Collecting the internal order form from the logistics department daily,
• Preparation of purchase orders and taking the approval of logistics and Finance for each purchase,
• Deliveries of the goods after purchase to stock or the required department or clinic, and keeping copies of delivery notes for purchasing proof.
• Any advance taken from the finance department and is to justify the advances by required documents such as original bill receipt signed by parties, purchaser and supplier, internal order form signed by a logistic officer, purchase order or contract signed by logistic, finance, and Project Manager and a delivery note signed by stock responsible,
• Purchase necessary tools on time for any emergency order,
• Update all order sheets daily and send them to all by the end of the week,
• Procure the daily emergency order,
• Responsible for all Kunduz project procurement,
•  Guide and prepare, review procurement plan and procurement monitoring plan.
• Preparation of the bidding documents, RFP, RFQ, and other relevant documents.
• Establish a good monitoring system to manage and monitor all the procurement activities in the province.
• Develop a filling system and establish a functional procurement computer-based database.
• Conduct procurement training to build the capacity of procurement staff(s).
• Guide and manage the processes of advertising, bid receipt, and bid opening strictly in accordance with the agreed procurement procedures.
• Monitor and report the procurement implementation progress/status as required.
• Review and Clear Bidding Documents, RFP, RFQ, and ITQ for all prior to submission to the Procurement Director for approval.
• Manage the filing/record system in the office in a systematic and retrievable manner.
• Perform any other required project-related tasks.

Logistic Responsibilities:

• Supervise the drivers, ensuring they are responsible and fulfilling their duties as outlined in their job description.
• Keep a record of days worked and nights worked for all drivers.
• Ensure fuel is issued to vehicles and that proper fuel consumption records are kept.
• Make arrangements for vehicles to receive A, B, and C servicing in conjunction with the mechanic.
• Ensure that any breakdowns or minor faults with the vehicles are repaired quickly.
• Ensure that the mechanic contracted to service the vehicles is working in a professional way at all times.
• Ensure that all vehicles are repaired/serviced inside the compound, spare parts are used correctly and proper vehicle journey log books and spare parts records are kept.
• Never allow vehicles to leave the compound unless they are in a good road-worthy condition.
• Provide tool kits to teams traveling long distances.  Tool kits should be checked regularly.
• In consultation with the medical teams, make a vehicle program weekly to ensure efficient use of the vehicles and good support to the teams.
• If a vehicle is required to be rented locally, ensure that this vehicle is in good condition and capable of meeting its requirements.  When hiring such vehicles, always work in the best interests of Merlin.

Job Requirements:

• Bachelor’s Degree in business, economics, management, and social science.
• Have at least 3 years of relevant experience in similar roles.
• Have good knowledge and understanding of procurement law, procurement rules of procedures, NGOs, and donor agencies.
• Ability to travel to provinces.
• Have good knowledge and understanding of procurement and logistics-related activities and forms.
• Have the ability to apply good judgment and interpretative skills in dealing with procurement-related issues, including common technical and commercial aspects of bidding and bid documents, bid evaluation, contracts, and other procurement documents.
• Have good skills and ability in effectively communicating and coordinating
• Excellent knowledge of spoken and written Dari/Pashto and English.
• Have good computer and internet skills.

Interested applicants could submit their CV and cover letter via the link below:

https://ee.kobotoolbox.org/single/IXyov7L2