Business Support Assistant (Admin) -reannouncement - SC4

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

The role: Job holder performs administrative functions and report to administration associate or to the head of area office.

Duties & Responsibilities:

• Gather information with clear direction to support the drafting of documents and preparing reports.
• Respond to queries related to administration issues and escalate where appropriate, to provide a timely and accurate services to clients.
• Responsible for provision of services such as facilities management, guest house management, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
• Support processing and managing routine administrative and financial tasks in various functional areas, to contribute the effective and timely management of resources.
• Organize and support meetings, including scheduling, preparing agendas, and distribution materials.
• Create and maintain databases and spreadsheets, do the daily monitoring as required for ongoing services.
• Process SES/GRN in the system and manage budget monitoring systems, ensuring accuracy and compliance with organization policies and keep the updates of NFI stock and received goods and issuance of records and reports.
• Assist in the planning and execution of projects, including organizing events and gathering information for team initiatives.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standard.

QUALIFICATIONS AND EXPERIENCE Required:

Education: Completion of secondary school education.

Experience: A minimum of four years of work experience in the relevant business stream with experience in general administrative or clerical work.  

Language: Fluency in both oral and written communication in English and local languages (Pashto/Dari).

Knowledge and Skills:

·       Proficient in the use of office equipment and computer software packages, such as Microsoft Word and excel.

·       Knowledge of work routines and methods to complete process under minimal supervision.

·       Uses tact and courtesy to give and receive information to a wide range of individuals.

·       Ability to identify data discrepancies and rectify problems requiring attention.

·       Ability to offer guidance or basic on the job training to more junior staff.

This vacancy announcement is for Afghan nationals only and WFP encourages especially Afghan females and Afghans with disabilities to apply.

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Business Support Assistant (Admin) -reannouncement - SC4