Finance Manager

BEID Consulting Services (BCS) is an Afghan-owned consulting firm established in 2010 and officially registered with the Ministry of Industry and Commerce of Afghanistan. With more than 15 years of professional experience, BCS delivers high-quality consulting and technical services to United Nations agencies, international and national NGOs, government institutions, and the private sector across all 34 provinces of Afghanistan.

BCS specializes in monitoring, evaluation, research, third-party monitoring (TPM), surveys, data collection and analysis, capacity development, project management, finance and accounting, audit and assurance, tax advisory, translation, and compliance services. Our multidisciplinary team combines local expertise with international standards to provide evidence-based solutions that support informed decision-making and sustainable development.

Committed to quality, integrity, and innovation, BCS has successfully implemented numerous projects in partnership with leading development and humanitarian organizations. Through reliable methodologies, experienced professionals, and nationwide operational capacity, we help our clients achieve measurable results and maximize the impact of their programs.

Today, BCS continues to be a trusted partner in Afghanistan, providing tailored consulting solutions that strengthen organizational performance, enhance accountability, and contribute to sustainable social and economic development. (⁠linkedin.com)

Job Summary:

The Finance Manager is responsible for managing financial operations, preparing monthly donor invoices based on actual eligible expenditures, processing vendor payments against verified invoices and approved expenses, maintaining accurate financial records, and ensuring compliance with donor agreements, BEID policies, and applicable financial procedures. The position supports sound budget monitoring, timely reporting, and effective internal controls.

Specific Responsibilities:

Donor Invoicing and Financial Reporting

• Prepare and submit monthly donor invoices based on actual expenditures incurred during the reporting period.
• Review and verify expenditure records and supporting documents to ensure costs are accurate, properly allocated, and eligible under the relevant donor agreement and approved budget.
• Ensure donor invoices are complete, accurate, properly supported, and submitted within agreed deadlines.
• Reconcile invoiced amounts with accounting records and donor financial reports, and investigate and resolve discrepancies before submission.
• Coordinate with project teams and relevant departments to collect supporting documentation and clarify expenditure details.
• Maintain an organized record of donor invoices, supporting documents, amounts invoiced, payments received, and outstanding receivables.
• Follow up on outstanding invoices and support responses to donor queries regarding reported or invoiced expenditures.

Vendor Payments and Accounts Payable

• Review vendor invoices against actual expenses, purchase orders, contracts, delivery notes, goods received notes, and other supporting documents, as applicable.
• Process vendor payments only after confirming that invoices are valid, expenses are properly documented, funds are available, and required approvals have been obtained.
• Verify invoice calculations, vendor details, bank information, payment terms, and applicable tax deductions before processing payments.
• Prepare payment vouchers and maintain complete records of vendor invoices, approvals, payment transactions, and outstanding liabilities.
• Monitor payment due dates and prepare payment schedules to support timely settlement of approved vendor obligations.
• Reconcile vendor statements and coordinate with vendors and internal departments to resolve discrepancies.
• Identify and prevent duplicate, unsupported, inaccurate, or unauthorized payments.

Accounting and Financial Reporting

• Ensure financial transactions are recorded accurately and on time in the accounting system and allocated to the correct project, donor, budget line, and account code.
• Maintain complete and orderly financial records, including invoices, receipts, payment vouchers, bank statements, and other supporting documents.
• Perform regular bank, vendor, receivable, and payable reconciliations and follow up on outstanding items.
• Support monthly financial closing and preparation of financial statements, donor reports, and management reports.
• Monitor cash flow and provide timely financial information to management and project teams.

Budget Monitoring, Compliance and Internal Controls

• Monitor actual expenditures against approved budgets and flag variances, potential overspending, or unusual transactions to the relevant manager.
• Ensure donor invoicing and expenditure processing comply with donor agreements, cost eligibility rules, BEID financial policies, and applicable laws and regulations.
• Maintain appropriate internal controls and ensure segregation of duties and compliance with established approval limits.
• Support internal and external audits by providing accurate records, reconciliations, and supporting documentation.
• Identify financial risks, documentation gaps, and control weaknesses, and recommend corrective actions.
• Maintain confidentiality and integrity when handling financial and organizational information.

Coordination and Other Duties

• Coordinate with project managers, procurement, administration, budget holders, vendors, and other relevant stakeholders to resolve financial issues and ensure timely processing of invoices and payments.
• Provide guidance to relevant staff on financial documentation, donor invoicing, and payment procedures.
• Perform other finance-related duties assigned by the line manager that are consistent with the position.

• Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a related field. At least nine papers of the ACCA qualification. ACCA finalists and fully qualified ACCA members will be given preference.
•  At least 5 years of relevant experience in finance and accounting, preferably with NGOs, donor-funded projects, or international organizations.
• Demonstrated experience preparing donor invoices based on actual expenditures and processing vendor payments against invoices and supporting documents.
• Good understanding of accounting procedures, donor financial requirements, budget monitoring, expenditure eligibility, and internal controls.
• Experience with accounting software and strong computer skills, particularly in Microsoft Excel; knowledge of QuickBooks or similar accounting systems is an advantage.
• Strong analytical, organizational, reconciliation, communication, and time-management skills, with high attention to detail and integrity.

Interested candidates who meet the above qualifications are invited to submit their CV along with a Cover Letter in a single combined PDF file. Applications should be submitted no later than Novomber 09, 2026 on following given link .

http://hrmis.beidconsulting.com/Applicant/Apply/BEID_2060747308

Equal Opportunity and Diversity

BEID is an equal opportunity employer committed to promoting diversity, equity, inclusion, and transparency throughout the recruitment process. We welcome applications from qualified candidates regardless of ethnicity, religion, age, or other protected characteristics. Qualified female candidates are highly encourage to apply.

Recruitment Transparency

BEID maintains a fair, merit-based, and transparent recruitment process. Selection decisions are based solely on the qualifications, experience, competencies, and suitability of candidates for the position. BEID has a zero-tolerance policy toward fraud, corruption, and any form of recruitment negligence.