Urgent Recruitment – HR Officer

Maihan Humanitarian Convergence Organization (MHCO) is a national non-government, non-political, and non-profit organization registered with the Ministry of Economy, committed to delivering humanitarian services across Afghanistan. MHCO focuses on various sectors including Health, Education, Protection, Nutrition, LivelihoodS, Food Security, and Organizational Developmen

The HR Officer is responsible for supporting and implementing HR policies, procedures, and activities under the BPHS project, ensuring effective workforce management, timely recruitment, accurate personnel records, payroll documentation, staff attendance monitoring, and compliance with MHCO policies and applicable donor and project requirements.

Key Duties and Responsibilities:

• Coordinate recruitment for vacant positions at the provincial office and health facility level.
• Prepare and publish vacancy announcements in coordination with the HR Department and relevant technical teams.
• Receive and screen applications against approved job descriptions and minimum qualifications.
• Arrange written tests, interviews, and practical assessments where required.
• Prepare shortlists, interview records, recruitment files, and selection recommendations.
• Conduct reference and background checks in accordance with organizational procedures.
• Ensure recruitment is transparent, merit-based, documented, and completed within the approved timeframe.
• Maintain an updated recruitment tracker for all project vacancies.
• Prepare appointment letters, employment contracts, and other required employment documents.
• Ensure newly recruited staff complete the onboarding process before assuming their duties.
• Collect and verify staff personal files, educational documents, identification documents, and other required records.
• Ensure all staff understand their job descriptions, reporting lines, code of conduct, and applicable HR policies.
• Maintain accurate, complete, and confidential personnel files in both hard and electronic formats.
• Update the staff database and organizational organogram whenever changes occur.
• Collect and review monthly attendance sheets, timesheets, leave records, and other payroll supporting documents from health facilities and project offices.
• Coordinate with health facility in-charges, supervisors, and relevant departments to verify staff attendance and duty status.
• Verify staff lists against approved staffing structures, employment contracts, and actual deployment.
• Identify and report absenteeism, duplicate entries, resigned staff, vacant positions, and other payroll discrepancies before payroll processing.
• Receive, review, and process leave applications in accordance with MHCO policies.
• Maintain updated leave balances and records for annual, sick, maternity, and other applicable leave.
• Track staff transfers, promotions, acting assignments, contract extensions, and changes in duty stations.
• Ensure all staff movements are properly approved and documented.
• Maintain records of staff travel, field assignments, and other relevant duty movements where applicable.
• Coordinate staff performance evaluations in accordance with the approved performance management cycle.
• Follow up on probationary assessments and contract renewal recommendations.
• Support supervisors in preparing performance improvement plans (PIPs) for staff requiring additional support.
• Maintain records of performance reviews, disciplinary actions, and staff development plans.
• Identify HR-related training needs and coordinate with relevant departments to support staff capacity building.
• Maintain an updated staffing database for all BPHS-supported health facilities.
• Monitor approved staffing structures, vacancies, recruitment progress, staff transfers, and deployment status.
• Coordinate with health facility in-charges and cluster supervisors to verify staff presence and deployment.
• Conduct or support HR supervision visits to health facilities and provincial sub-offices.
• Prepare regular staffing reports highlighting vacancies, recruitment progress, absenteeism, turnover, and other HR gaps.
• Follow up with the relevant technical departments and management to address staffing shortages and ensure continuity of health services.
• Perform any other relevant duties assigned by the line manager in accordance with the project’s needs and MHCO policies.

• Bachelor’s degree in Human Resources Management, Business Administration, Public Administration, or a related field.
• At least 3–4 years of relevant HR experience, preferably with an NGO or humanitarian organization.
• Experience in recruitment, payroll documentation, attendance verification, personnel administration, and staff performance management.
• Experience managing staff records for a health project or a geographically dispersed workforce is an advantage.
• Knowledge of Afghanistan’s applicable labor regulations and NGO HR practices.
• Good command of English and Dari and/or Pashto.
• Strong computer skills, particularly Microsoft Word and Excel.