Call For CV- PROVINCIAL TREASURY, CASH AND BANKING OFFICER

Afghanistan Social and Legal Organization (ASLO) is a national, non-profit and non-political organization, registered with the Ministry of Economy of Afghanistan under registration number 2852. ASLO implements humanitarian, development, recovery and resilience programmes in partnership with communities and institutional donors across Afghanistan.

Purpose and Conditional Recruitment Notice

ASLO seeks expressions of interest from qualified provincial treasury and banking professionals to establish a candidate roster for anticipated donor-funded projects. The officer will safeguard project funds, manage authorized cash and banking operations, maintain accurate financial records and support timely, compliant project payments. This is not an offer of employment. Shortlisting, final selection, appointment, contract start date, number of actual hires and contract duration depend on written donor/project approval, confirmed funding, approved staffing plans and ASLO recruitment procedures.

Key Duties and Responsibilities

 Cash, Treasury and Banking Operations

·       Maintain secure custody of authorized cash, cheque books, payment instruments, safe keys and bank records under approved access controls.

·       Conduct and document daily opening and closing cash counts; maintain daily cash-position reports and immediately escalate shortages, overages or irregularities.

·       Prepare approved bank deposits, withdrawals, transfers and cheque documentation; follow up pending transfers, bank charges and unidentified transactions.

·       Maintain current bank, cheque, cashbook and transaction registers by project, donor, currency and cost centre; protect confidential banking information.

 Payments, Advances and Cash Flow

·       Review payment requests for supporting evidence, donor eligibility, budget availability, procurement compliance, tax treatment and delegated approvals before processing.

·       Prepare correctly coded vouchers and retain invoices, contracts, purchase orders, goods-received notes, payroll and signed payment acknowledgements as applicable.

·       Manage approved petty cash, monitor staff and operational advances, review liquidation documents and report overdue balances.

·       Prepare weekly and monthly cash forecasts, identify liquidity gaps and support authorized transfers to project locations; record currency exchanges with supporting evidence.

 Accounting, Reconciliation and Reporting

·       Post treasury transactions accurately in QuickBooks or another ASLO-approved accounting system, preserving the audit trail.

·       Maintain cashbooks, bankbooks, advance registers and payment trackers; reconcile these with the general ledger.

·       Prepare monthly bank reconciliations, investigate reconciling items and promptly report unresolved differences.

·       Provide accurate daily, weekly and monthly treasury reports to provincial management and HQ Finance, including cash position, bank balances, payments and advances.

·       Support payroll payments and reconcile authorized staff transfers with HR and Finance records while maintaining confidentiality.

 Provincial Field Support, Controls and Audit

·       Visit district and village-level project locations when authorized to verify cash-related documentation, payment evidence, beneficiary or supplier acknowledgements and compliance with financial procedures.

·       Identify and promptly report cash-handling gaps, unsupported payments, late liquidations, banking problems, fraud indicators and other financial risks to provincial management and the HQ Finance and Grants Manager.

·       Track corrective actions, follow up field-level financial findings and document resolution with supporting evidence.

·       Prepare orderly physical and electronic financial files for donor verification, spot checks, internal/external audits and project closeout.

·       Apply segregation of duties: never approve own payments, use blank signed cheques, alter evidence, split transactions to evade thresholds or release unauthorized funds.

Qualifications and Experience

·       Bachelor’s degree in Finance, Accounting, Banking, Economics, Business Administration, Commerce or a closely related discipline.

·       At least five (5) years of relevant professional experience in treasury, banking, cash management, accounting or donor-funded financial operations, preferably with national or international NGOs, UN agencies or other institutional projects.

·       Demonstrated competence in bank reconciliation, cash controls, payment processing, payroll support, advances, financial documentation and donor compliance.

·       Strong practical knowledge of QuickBooks or equivalent accounting software and Microsoft Excel (reconciliation formulas, financial trackers and analysis).

·       Knowledge of Afghan taxation, double-entry accounting, internal controls, confidentiality and fraud-risk identification.

·       Fluency in Dari and/or Pashto; ability to communicate in the local language of the selected province is an advantage. Working English for financial correspondence is desirable.

·       High integrity, attention to detail, ability to work under pressure and willingness to travel to project districts when approved.

Performance and Accountability

·       Maintain complete daily cash and banking records, and complete monthly reconciliations by ASLO deadlines.

·       Process only properly authorized, eligible and fully documented transactions; promptly escalate any discrepancies.

·       Submit reliable cash forecasts and financial reports on schedule and follow up advances and audit recommendations.

·       Protect organizational funds, financial documents, personal data and banking credentials at all times.

Safeguarding and Professional Conduct

The selected candidate must comply with ASLO’s Finance Manual, HR and Procurement policies, Code of Conduct, safeguarding and PSEA standards, anti-fraud and anti-corruption controls, conflict-of-interest rules, whistleblowing channels, data-protection requirements and applicable donor conditions. No recruitment fees are charged.

              Qualified applicants must email the following documents together at the time of application:

·       Updated CV detailing treasury, cash and banking responsibilities and relevant employment history.

·       Cover letter indicating the preferred province and suitability for the position.

·       Readable copy of national Tazkira.

·       Copies of relevant academic certificates and professional qualifications.

·       Copies of previous employment contracts or service certificates supporting the claimed relevant experience (sensitive salary or          personal identifiers may be redacted).

·       Contact information for three professional referees, where available.

·                                    Required subject line: Treasury, Cash and Banking Officer – [Preferred Province] – [Applicant Full Name]