Over the past few years, Afghanistan has witnessed a relative improvement in security and stability across much of the country. This has allowed humanitarian actors like INTERSOS to maintain uninterrupted access and expand services in areas that were previously hard to reach. Despite this progress, the humanitarian situation remains critical, with millions of Afghans continuing to face acute vulnerabilities due to prolonged economic hardship, natural disasters, and limited access to essential services.

In 2025, more than half of the population is in need of humanitarian assistance, with food insecurity, child malnutrition, and displacement remaining key concerns. Natural disasters, such as floods and recent earthquakes, have further compounded the needs of already struggling communities.

INTERSOS continues to operate through a community-based approach with field bases in Kabul, Kandahar, and Zabul, delivering primary healthcare, nutrition, and protection services with a focus on women, children, and persons with disabilities. The organization enjoys strong community acceptance and collaborates closely with relevant national authorities, including maintaining the full participation of female staff in all activities.

While the operational environment is largely stable and conducive, funding shortfalls and systemic barriers such as restrictions on financial flows and administrative bottlenecks continue to impact the scope and scale of humanitarian response. Sustained support is crucial to ensure the continuity of life-saving services and to address the urgent needs of Afghanistan’s most vulnerable populations.

Ensure quality support to both pre-and post-award grants and partnership functions.

Support teams on donors’ compliance, reporting, proposal development, and information management including for local partners. 

Provide administrative support to the grants team and assist with the overall management of the grants and portfolio.

Reporting to:

Hierarchical: Grants and Reporting Manager (if absent, report to Head of Programme )

Functional: Grants and Reporting Manager (if absent, report to Head of Programme )

Tasks

• Manage procedures and systems to support the grants management with attention to the optimizations to increase the effectiveness and accountability of programs.
• Support in each institutional donor project proposal writing focusing on the programs, financial and logistics requirements, proposal consistency among all components, and compliance with the donors' guidelines.
• Monitor expenditures and financial procedures on institutional grants to guarantee the respect of donors’ requirements and compliance.
• Support the preparation of budget amendments and variations to be submitted to donors.
• Upload and archive project documentation on drive and INTERSOS Management Platform (IMP)
• Maintain an up-to-date comprehensive Database of donor guidelines relevant to the mission. Maintain and update comprehensive online information management and filing systems, ensuring all relevant documentation and key communications are appropriately filed both for INTERSOS and partner grants.
• Ensure colleagues have access to relevant records and information.
• Support the use of grants/projects management tools to ensure accurate tracking of opportunities, reporting, and programmatic adjustments through the project life cycle.
• Support the Grants and Reporting Manager with close monitoring and reporting on institutional and private grants spending and share concerns timely.
• Assist with research and information gathering relative to proposal designs and development.
• Perform monitoring visits and training related to the donors' rules where required.
• Ensure that information on donors' communications, changes in regulations, and meetings or events are disseminated.
• As needed assist with daily administrative tasks including organizing online files, recording, and distributing meeting notes, setting up partnership meetings, etc.
• Check reports and project documentation accuracy prepare all the documentation to be provided to donors and related to reporting, and ensure consistency among all components of the report, including financial and logistics. Perform other duties as may be assigned by the Grants and Reporting Manager / Country Program Coordinator
• Assist the Grants and Reporting Manager in identifying potential partners and developing partnership assessments.
• Coordinate and schedule meetings, calls, and events with partners.
• Maintain and update the partnership database and records.
• Prepare and distribute partnership materials such as presentations, reports, and agreements.
• Monitor partnership activities and ensure alignment with agreed objectives and timelines.
• Handle day-to-day communication with partners, responding to inquiries and providing information as needed.
• Supporting in Tracking and reporting on the performance of partnerships, providing insights and recommendations for improvements.
• Support administrative tasks including document preparation, data entry, and file management.
• Participate in partnership meetings and take detailed notes for follow-up actions.

Education

• BA in International Affairs, Development, International Political Economy, or other relevant field

Professional experience

• 2 year’s relevant work experience in grants or administrative departments preferably in the humanitarian sector

Professional requirements

• Proposal writing knowledge.
• Familiarity with international donors is preferred.
• Essential computer literacy (word, excel, and internet)

Personal requirements

• Good organizational skills
• Teamwork and cooperation
• Behavioural flexibility
• Results and quality orientation
• Understanding of humanitarian operations principles, standards, and best practices
• Commitment to INTERSOS principles

Languages

• Mission language essential. Local working language
• Strong writing and editing skills in English with close attention to detail.

Respected Applicants, please visit the link below and fill in the required information.

https://forms.gle/kWixzXntEwCMgtTm9

Please note that only shortlisted applicants will be contacted and called for a test/Interview.

Qualified People with Physical Disabilities and Female candidates are highly encouraged to apply