About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action - helping people triumph over adversity and build stronger communities from within.

General Position Summary 

The Archive Officer will be responsible for overall management (i.e. reviewing, compiling, sorting, scanning, digitizing the documents and maintaining all the documents in hard copies) of the HR, Finance, Operation and Program Archives with the coordination of the heads of the relevant departments and with the support of the Archive Assistants. Meanwhile, he will submit the final completion report to the HR manager and heads of other relevant departments. The Archive Officer will supervise the Archive Assistants and report to the HR manager and will work closely with the Focal point of each department.

SAFEGUARDING RESPONSIBILITIES

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

ESSENTIAL JOB FUNCTIONS:

• Responsible for implementation of Archive management plan of the relevant departments.
• Responsible for reviewing/monitoring the Personnel and Job Files, finance, Operations and program related documents and make sure the archives are up to date and all the relevant documents are properly managed and sorted both in hard and electronic copy.
• Responsible for tracking and updating the status and progress of the Archive Assistants’ work.
• Responsible for monitoring the Archive Assistants’ Day to day work, related to Archive.
• Work closely with the Archive Assistants to properly review, compile and sort each department’s documents.
• Work closely with the Archive Assistants to make sure the documents are properly scanned and placed in the relevant folders in soft and hard copies.
• Provide daily/weekly updates to HR manager and relevant departments’ focal points on work progress.
• Responsible for maintaining the file cabinets/boxes in proper order and label them (chronologically, geographically, Numerical, Alphanumerical.
• Conduct periodic inspection of Archive Assistants to make sure they properly review and sort the documents of all departments they are assigned for.
• Other duties will be assigned relevant to the Archive by the HR manager and or by the focal points of each department.

Organizational Learning 

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically
  to our program participants and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

• Bachelor’s degree in business administration.
• 3 -5 years of relevant experience including experience in roles of a clerical/administrative nature.
• Experience in working with an ethnically diverse team in a sensitive environment.
• Ability to work on multiple tasks and prioritize effectively.
• Time Management skills required.
• Filling system management skills required.
• Good organizational skills and attention to detail.
• Ability to maintain confidentiality in all professional interactions and matters.
• Ability to work independently and in a team.
• Knowledge of using the IT equipment i.e. scanners and printers.
• Fluency in English (Verbal and writing), Dari and Pashto, required.
• Advance Computer Skills in office packages (Word, Excel, Power Point etc).

To apply for this position, please submit your CV and Cover letter, with the vacancy number and position title (MCA118-2024 Application for (Archive Officer) in the subject line, by email to af-vacancieskbl@mercycorps.org.

The deadline for submission is the close of business on 31-July-2024 applications received after the closing date and without a subject line will not be given consideration so, please make sure you put the vacancy number and title on the subject of your email, or your application will be disregarded by the system.

Please note that only shortlisted candidates whose application responds to the above criteria will be contacted for the written test/interview.

Note: Please note that MCA will provide office space and facilities only and is not providing any lodging facilities for its Team Members/Employees in HQ and field offices and it is the employee’s responsibility to arrange the lodgings for themselves if they work in a field office other than their home province.

Ps. Females are highly encouraged to apply for the MCA Open positions.