The Liaison Office (TLO) founded in 2003 as an Afghan non-governmental organization (NGO) that emerged from a Swisspeace pilot project (supported by the Heinrich Böll Stiftung) with the aim of improving local governance, stability, and security through systematic and institutionalized engagement with customary structures, local communities, civil society groups, and government institutions. TLO is based in Kabul, with regional offices in Paktia, Khost, Kandahar, Herat, Mazar, and Nangarhar and additional field offices across Afghanistan. TLO works to achieve its objectives through key program activities: research and analysis, dialogue facilitation for peacebuilding, access to justice and governance, humanitarian assistance, third party monitoring and evaluation, and environment & natural resources management. s/he duty station will be Khost field office with regular trips to targated distrit of Khost and Paktia province to the selected watershed and irrigation system improvement projects

TLO– is seeking to hire a competent candidate based on the criteria described below for the position of Inventory Officer, who will be working under the direct supervision of the Office Manager in TLO Main Office and will be travelling to the Field Offices in order to complete and update the overall TLO assets in the inventory database.

Detailed Job Description, Roles and Responsibilities: 

• Maintain accurate inventory records and databases.
• Monitor stock levels and implement effective inventory control procedures to ensure that no inventory is taken out of the storage facility without appropriate approval.
• Conduct regular and periodic physical inventory counts and reconcile discrepancies.
• Manage inventory transfers between different locations or departments.
• Analyze inventory data to identify trends, discrepancies, and areas for improvement.
• Coordinate with procurement and logistics teams to enter the new equipment into the database.
• Monitor and manage inventory turnover rates to minimize obsolescence and overstock.
•  Communicate with suppliers to ensure timely delivery of materials and resolve any issues related to inventory shortages.
• Prepare regular reports on inventory status, stock levels, and discrepancies.
• Assist in the development and implementation of inventory control policies and procedures in TLO.
• Ensure compliance with TLO policies, industry standards, and regulatory requirements related to inventory management.
• Accurate and up-to-date inventory records of TLO Main Office and field offices.
• Maintain a comprehensive and up-to-date inventory database, including stock quality, quantities, locations, and other product information.

• Bachelor’s degree in supply chain management, Business Administration, or a related field.
• Minimum of 4 years of experience in inventory management or a related role.
• Proven experience working in an inventory management role, preferably in a warehouse or logistics environment for at least One (1) year
• Experience with inventory management software
• Excellent organizational and time-management abilities.
• Proficiency in MS Office, particularly Excel.
• Strong communication skills, both written and verbal.
• Knowledge of inventory management principles and best practices.
• Understanding of supply chain processes.

Reporting Requirements

The Inventory Specialist will report to Office Manager and will be required to submit the following reports:

• Weekly inventory status updates.
• Monthly inventory analysis reports from TLO Main Office and Field Offices
• Ad-hoc reports as requested by management.

Only short-listed candidates whose application responds to the above criteria will be contacted for the written test/interview. Interested candidates should fill the form in this link: https://forms.gle/ScFLw6b7u8gB5Rtb7