Afg-Chin Oil and Gas Limited 

The Procurement Assistant will support the procurement team in ensuring efficient and effective procurement processes in compliance with organizational policies and relevant regulations.

• Procurement Support:
  • Assist in the preparation and processing of procurement documents such as Requests for Quotations (RFQs), Requests for Proposals (RFPs), and Invitations to Tender (ITT).
  • Coordinate with internal departments to determine procurement needs and specifications.
  • Assist in the solicitation and evaluation of bids and proposals.
  • Maintain procurement records and databases accurately and up-to-date.
• Vendor Management:
  • Help in identifying and evaluating potential suppliers and vendors.
  • Assist in maintaining relationships with suppliers and addressing any issues that arise.
  • Support the negotiation of terms and conditions with vendors as directed.
• Administrative Duties:
  • Prepare purchase orders and ensure timely issuance to suppliers.
  • Monitor and track delivery schedules and ensure timely receipt of goods and services.
  • Assist in resolving any procurement-related issues or discrepancies.
  • Provide administrative support to the procurement team as needed.
• Compliance and Reporting:
  • Ensure procurement activities comply with organizational policies, procedures, and relevant regulations.
  • Assist in preparing reports and documentation related to procurement activities.

• 4. Key Responsibilities

• Document Preparation:
  • Assist in drafting and processing procurement documentation.
  • Ensure that all procurement documents are complete and compliant with organizational standards.
• Vendor Coordination:
  • Support vendor selection processes and maintain up-to-date vendor records.
  • Assist in monitoring supplier performance and addressing any delivery or quality issues.
• Administrative Support:
  • Maintain accurate and organized procurement files and records.
  • Track procurement transactions and assist in reconciling discrepancies.
• Compliance:
  • Ensure adherence to procurement policies and procedures.
  • Assist in conducting procurement audits and providing necessary documentation.

• Bachelor's Degree in Engineering with procurement experience 
  Have at least 4 years of relevant experience with the Government or the donor agencies.
• Have good knowledge and understanding of procurement law, procurement rules of procedures for public procurement in Afghanistan and donor agencies,
  Have good knowledge and understanding of the Afghan government administrative systems and the government clearance and approval procedures applicable to procurement.
• Have the ability to apply good judgment and interpretative skills in dealing with procurement-related issues including common technical and commercial aspects of bidding and bid documents, bid evaluation, contracts, and other procurement documents.
• Have good skills and ability to effectively communicate and coordinate with MAIL PD staff(s), consultants, and government officials.
  Excellent knowledge of spoken and written Dari/Pashto and English.
• Have good computer and internet skills.

Interested applicants (Afghan National) meeting the above qualifications are requested to submit their applications quoting this Vacancy Announcement Number (Afg-Chin-Procurement Assistant-0035-2024) along with their curriculum vitae, cover letter, and copy of National ID (Tazkira) to below-mentioned email: hr@afgchin.com

Short-listed candidates whose applications respond to the above criteria will be contacted for an interview. If you did not receive a response within two weeks after the closing date, it means you are not shortlisted