iMMAP Inc. is an international Non-Governmental Organization that provides Information Management (IM) services to partners responding to complex humanitarian and development challenges. Our core philosophy is that better data leads to better decisions, and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps solve our partners' operational and strategic challenges in both emergency and development contexts by enabling evidence-based decision-making and target assistance to the world’s most vulnerable populations. 

As the Senior Procurement Assistant at iMMAP Inc., Senior Procurement Assistant efficiently and ethically manages all procurement activities. Senior Procurement Assistant plays a pivotal role in ensuring cost-effective procurement of essential goods and services for the organization. Working closely with the Operation Coordinator, Senior Procurement Assistant advocates policies and procedures to ensure the smooth and effective execution of logistical and procurement operations. 

Bachelor’s degree in business administration, Logistics, Supply Chain Management, or a related field. 

Proven experience in administrative, logistical, or procurement roles. 

Strong problem-solving skills. 

Fluent in both spoken and written English 

Implement procurement policies in accordance with iMMAP Procurement Manual. 

Assist in preparing Purchase Requests (PR), conducting Comparative Bid Analysis (CBA), and generating Purchase Orders (PO) and Requests for Quotations (RFQ) 

Ensure that all procurement files are accurately maintained both hard copies and electronic copies and ensure they are uploaded on SharePoint. 

Timely follow up with vendors regarding the delivery of goods and services specified in purchase orders (POs) and promptly complete the Goods Receipt Form upon their delivery. 

Assist in reception of vendors and in responding to their inquiries. 

Support in coordinating reservations for training venues and arranging hotel accommodations. 

Assist in labeling and documenting assets, including associated paperwork, and update the inventory management sheet. 

Responsible for maintaining the contract database and initiating the procurement process for timely contract renewals. 

Coordinate facilities services such as vehicle licenses, Radio License, generator repairs and facilities maintenance. 

Carry out other tasks as instructed by management.

Familiarity with procurement processes and best practices. 

Proficiency in relevant software and tools, specifically Excel. 

Ability to work collaboratively in a dynamic, fast-paced environment. 

Experience: 

Minimum of 3 years of professional experience in administrative, logistic, and procurement roles, preferably in the private sector. 

Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.

iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP is an Equal Opportunity Employer regardless of background.