The Sustainable Goals Organization for Afghanistan (SGOA) is a non-profit NGO established in 2020 and registered with the Ministry of Economy and Ministry of Public Health. It operates in various sectors, including WASH, health, education, food security, and livelihood support, providing emergency response and relief to returnees and internally displaced persons (IDPs) in remote and underserved areas. Partnering with organizations such as UNDP, UN Women, and NRC, SGOA aims to enhance livelihoods, promote socio-economic inclusion, and deliver humanitarian assistance. Committed to upholding human rights and aligning with the Sustainable Development Goals (SDGs), SGOA focuses on economic empowerment, improving quality of life, and integrating individuals with disabilities, while valuing honesty, integrity, teamwork, and respect for diversity.

1. Summary of Key Functions:

The HR Assistant (Female) supports the HR Department in implementing and maintaining effective human resources management systems. She will be responsible for assisting in recruitment, personnel file management, leave and attendance tracking, payroll support, employee orientation, and day-to-day HR administrative tasks. The role requires maintaining confidentiality, professionalism, and accuracy while ensuring compliance with organizational policies, donor requirements, and labor laws.

2. Key Responsibilities:

Recruitment & Staffing

• Assist in advertising vacancies, scheduling interviews, and communicating with candidates.
• Support in shortlisting processes and prepare interview documentation.
• Facilitate onboarding, ensuring new staff receive proper orientation and sign all required forms.

Personnel File & Record Management

• Maintain accurate and up-to-date personnel files (hardcopy and softcopy).
• Ensure confidentiality and proper archiving of employee documents.
• Track and update staff contracts, extensions, and probationary periods.

Attendance & Leave Management

• Monitor daily attendance sheets and ensure timely submission of attendance reports.
• Maintain leave records and update balances regularly.
• Follow up with staff and supervisors to ensure compliance with leave procedures.

Payroll & Benefits Support

• Provide HR-related inputs for monthly payroll preparation.
• Assist in verifying staff salary sheets, allowances, and deductions.
• Support the HR Officer in resolving payroll-related queries.

HR Administration & Support

• Draft HR correspondence such as employment letters, warnings, and memos.
• Support in organizing staff training, workshops, and events.
• Provide administrative support to HR audits, donor verifications, and compliance reviews.

Employee Relations & Communication

• Assist in handling staff inquiries in a professional and timely manner.
• Support the HR Officer in implementing HR policies and procedures.
• Foster a respectful, inclusive, and gender-sensitive work environment.

3. Core Competencies:

• Accountability: Demonstrates accuracy, confidentiality, and responsibility in handling HR data and records.
• Teamwork: Builds positive working relationships and collaborates effectively within the HR team and across departments.
• Planning & Organizing: Manages multiple tasks, prioritizes responsibilities, and meets deadlines.
• Problem Solving: Provides timely solutions to HR-related issues, escalating complex matters when required.
• Communication: Communicates clearly and professionally in writing and verbally; maintains respectful interactions with staff.
• Confidentiality & Integrity: Maintains strict confidentiality and demonstrates ethical conduct in all HR functions.

Education:

Bachelor’s degree in Human Resource Management, Business Administration, or a related field.

Work Experience:

• Minimum of 1 – 2 years of relevant HR or administrative experience (NGO/INGO experience preferred).
• Knowledge of Afghan labor law and HR best practices is an asset.

Skills:

• Strong organizational and record-keeping skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Fluency in Dari and Pashto; good command of English (written and spoken).
• Strong interpersonal skills and ability to work in a multi-cultural environment.

Working Conditions:

• The role requires handling sensitive HR data with confidentiality and professionalism.
• The HR Assistant must be flexible, detail-oriented, and able to work under pressure to meet deadlines.

Those who fulfill the above-mentioned criteria should send their updated CVs with cover letters to the below submission email: Kindly mention the position title and Vacancy number in the subject line otherwise your application may not be considered. Please do not send heavy size documents (i.e., Tazkira, Education documents, work certificates) Only shortlisted candidates will be called for the next stage of recruitment. No CV will be considered after the closing date. Local candidates are strongly encouraged to apply and will be given first preference for this position.