Senior Project Manager

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us

We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Afghanistan

With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFCO activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services.

The functional objective of UNOPS AFCO is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.

Job Specific Context

The Private Sector Resilience Program (PSRP) is a flagship Series of Projects (SOP) financed by the World Bank (IDA and ARTF) designed to strengthen the resilience and job creation potential of Afghan Micro, Small and Medium Enterprises (MSMEs), with a particular focus on women, youth, and returnees. The Project Manager will lead the implementation, which involves complex grant-making to NGOs and private sector entities for value chain development (agribusiness and carpets), business acceleration, and contracting comprehensive analytics. The role requires navigating high political-economy risks and ensuring strict adherence to principled engagement while managing a diverse portfolio of international and local implementing partners, and a team of experienced private sector experts and support services professionals.

Role Purpose

The Senior Project Manager is responsible for planning, organizing, leading the Private Sector Resilience Program (PSRP) from Initiation to Closure. The Senior Project Manager ensures effective delivery and oversight of projects, while implementing the services in scope and contributing towards achievement of partners’ goals and objectives. Acting on behalf of the Project Board, the Senior Project Manager ensures that project outputs are delivered within agreed tolerances of time, cost, scope, quality, risk, and benefits. The Senior Project Manager serves as the focal point for coordination with donors, partners and beneficiaries, ensuring alignment with contractual commitments and UNOPS performance standards. The incumbent possesses and applies a deep understanding of Project planning, implementation, monitoring and control, while managing stakeholder expectations. and ensuring delivery is as per the terms of the Legal Agreement. 

Functions / Key Results Expected

1. Project Delivery and Performance

• Implement the approved plan (including establishment of milestones) within tolerances set by the Project Board.

• Embed sustainability dimensions, including social and gender considerations, and environmental and economic aspects, into the  project life span.

• Manage the production of required outputs, taking responsibility for overall progress and use of resources while initiating corrective action where necessary.

• Monitor project progress, control project variances (if any), and manage changes.

• Identify, anticipate and advise senior management and the project board on mitigating measures against project risks to ensure that benefits to partners and other stakeholders are maximized.

• Provide leadership and direction to the project team, ensuring clear roles, responsibilities, and accountabilities.

• Develop and maintain project management plans, including scope, schedule, budget, and risk management plans, in accordance with UNOPS standards.

• Manage project budgets, track expenditures, and ensure compliance with financial regulations and procedures.

• Ensure effective communication and collaboration among project stakeholders, including the World Bank, implementing partners, and government authorities.

• Initiate corrective actions to address delivery bottlenecks in project activities within specified project tolerances.
   

2. Procedures

• Comply with the organization’s policies and standards, and ensure project information is kept updated in project management systems.

• Be aware of applicable laws and regulations, and ensure adherence. This includes international regulations and standards, where applicable, as well as technical standards.

• Prepare and adapt all relevant plans for approval by the project board, and manage baselines.

• Manage the reporting obligations defined in the implementation plan and legal agreements.

• Maintain project documentation in an orderly manner for accessibility and audit support when needed.

• Understand and apply the UNOPS financial rules and regulations. Be accountable for the use of delegation of authority (where applicable) and ensure compliance with relevant policies and standards of ethics.

• Provide a formal handover of the project to the closure manager when applicable.

• Support project audit activities, including planning, preparation and coordination during audits and follow-up on audit observations/ recommendations.

3. Monitoring and Reporting

• Include a results framework and M&E plan in the project implementation plan with clearly defined indicators and agreed targets, ensure regular monitoring and tracking of project results.

• Prepare and issue regular project and financial reports in accordance with partner and UNOPS requirements for reporting.

• Regularly review project status and evaluate performance criteria (scope, cost, schedule, and quality)

• Maintain diaries and progress reports as required by UNOPS standard operating procedures.

• Provide routine oversight and analysis of delivery data within the dashboard system.

• Ensure all project team members track and regularly update milestones and targets for the duration of the project life span.

4. Stakeholder Engagement

• Develop stakeholder engagement strategies and plans. Actively engage stakeholders, take feedback, and adjust as necessary. 

• Establish solid working relationships with the project board (executive, senior users and senior suppliers); clients; and key stakeholders.

• Enable formulation of project communication plans and monitor effectiveness of project communications.

• Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, and exceptions, and are in a position to accept handover output.

• Establish and maintain strong relationships with key stakeholders, including the World Bank, government agencies, NGOs, and private sector entities.

• Facilitate regular meetings and consultations with stakeholders to ensure alignment and collaboration.

• Represent UNOPS in high-level meetings and forums, advocating for the project's objectives and interests.

5. Quality Assurance

• Work with internal stakeholders to ensure projects comply with audit requirements.

• Work with procurement/ purchasing personnel to ensure effective interface with suppliers’ quality systems.

• Coordinate quality reviews of project documents and deliverables. 

• Provide quality control for management outputs (e.g. project documents, reports, etc)

6. Grant Management and Fiduciary Oversight

• Oversee the entire grant lifecycle, from solicitation and selection to implementation and closeout, ensuring compliance with the legal agreement and UNOPS and World Bank policies and procedures.

• Oversee due diligence assessments of potential grantees, evaluating their technical and financial capacity.

• Enforce the PSRP Risk Management Framework, ensuring rigorous Integrity Due Diligence (IDD) for all private sector beneficiaries and implementing partners.

7. Procurement and Delivery of Professional Services and Knowledge Products

• Oversee the procurement processes for professional services, ensuring compliance with UNOPS procurement policies and procedures.

• Oversee the delivery of high-quality knowledge products, including research reports, policy briefs, and training materials.

• Ensure that knowledge products are disseminated effectively to relevant stakeholders.

8. Knowledge Management and Innovation

• Create a learning environment for the project team, encourage knowledge sharing and training to contribute to longer-term capacity building.

• Actively interact with other project managers and the wider project management (PM) community, share case studies, lessons learned and best practices.

• Stay abreast with latest updates and good practices of the profession, participate in training and learning activities for self to advance proficiency and competency.

• Provide feedback to corporate practice groups on policy and systems, when needed.

• Provide feedback to functional groups  on policies and related guidance to support the continuous improvement of UNOPS policy framework

• Establish and maintain a knowledge management system to capture and disseminate project lessons learned and best practices.

• Contribute to the development of policy briefs, research papers, and other knowledge products to inform private sector development programming in Afghanistan.

9. Personnel Management

• Organise and structure the project team, ensure clearly defined roles and responsibilities. Provide regular guidance and direction, as needed, and support the team in effectively performing their tasks. 

• Lead and motivate the project management team, and manage performance.

• Ensure performance reviews are conducted fairly, accurately, and on time.

• Select, recruit, and train project teams as required, taking gender parity and diversity objectives into account.

• Ensure safety and security for all project personnel in compliance with the UN Department of Safety and Security (UNDSS) standard

• Role model a culture of integrity and inclusion, specifically ensuring that gender parity and diversity objectives are met in project staffing and outreach.

• Identify training and development opportunities for project staff to enhance their skills and knowledge, and promote a culture of continuous learning.

Skills

Agribusiness, Economic Development, Grant Administration, Project Management, Risk Management, Stakeholder Management, Team Leadership

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organisation. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organisation.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

• Bachelor’s degree (or equivalent) in Project Management, Business Administration, International Development, or a related field with 9 years of relevant experience OR

• Master’s degree (or equivalent) in Project Management, Business Administration, International Development, or a related field with 7 years of relevant experience is required.

Desired

• Project management certification from a globally recognized institute is desired.

• Professional certification from a reputed institute in a technical topic relevant to the job area is desired.

Experience Requirements

Required

• Relevant experience is work in the implementation of complex projects/ programmes, or related areas.

• Experience in project planning, implementation, and control, including project communication and reporting is required.

• Knowledge of quality assurance methodologies is required.

• Experience of managing project risks in a multi-stakeholder context is required

• Experience in project/programme management, with a focus on private sector development, or economic development in complex environments.

Desired

• Experience in grant management

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.

• Experience implementing projects financed by the World Bank or other international financial institutions.

• Experience working in any of the following areas:

  • Private sector engagement and development in fragility, conflict, and violence  contexts

  • Value chain mapping and development (carpets/light manufacturing and agribusiness)

  • Inclusive and sustainable industrial development

  • Early-stage business acceleration

  • Start-up and SME financing

  • Digital livelihood initiatives

  • Livelihoods programming targeting vulnerable groups

  • Financial systems, including international regulatory framework, compliance, service providers, and digital payments

  • Trade facilitation

  • Regulatory reform & policy advocacy

  • International and IFI investments incl. investment analysis, financing structures, blended finance

  • Project concept development and piloting

  • IFI investment requirements & studies, incl. social rate of return

  • Islamic finance and insurance solutions (Takaful), incl. in FCV contexts

  • Capacity building for the private sector and NGOs in FCV contexts

  • Private capital mobilization

  • Jobs creation

• Experience in Afghanistan or other conflict-affected countries.

Language Requirements

Language                     Proficiency Level               Requirement

  English                              Fluent                           Required

Please click on the below link for actual vacancy announcement to see the complete details and submission guideline as this is only an attempt for attracting female applicants for gender parity in organization. Please make sure you fill your profile/application properly with all relevant details in order to be considered for the next stage of recruitment/selection.

https://careers.unops.org/careersmarketplace/JobDetail/3120