HMIS/MEAL Assistant

The Terre des hommes Foundation (Tdh), with headquarters in Lausanne and an office in Zurich, is the leading Swiss child rights organisation with more than 2000 employees worldwide. We stand together with children to uphold their rights, protect their lives and improve their well-being. We achieve this through innovative programmes focused on health, migration and access to justice, specially designed to have a positive and sustainable impact.

Tdh has been working in Afghanistan since 1995 and carry out projects related to Child Protection, Mother and Child health and Livelihood Programs in Kabul, Balkh, Kunar and Nangarhar provinces.

Job Summary :

The HMIS/MEAL Assistant supports the implementation of HMIS and MEAL activities by collecting, managing, and analyzing data; maintaining databases; ensuring data quality; assisting in reporting; and supporting field monitoring, learning, and community feedback mechanisms.

Main responsibilities:

• Support the development and adaptation of HMIS tools in line with MoPH HMIS guidelines for health facilities, including Basic Health Centers and Mobile Health Teams.

• Conduct orientations and refresher trainings on HMIS tools for project staff at project start and throughout implementation as needed.

• Collect, compile, and manage both quantitative and qualitative data at facility and community levels using standardized tools.

• Assist the MEAL department in developing and maintaining program databases using available digital platforms and technologies.

• Implement core Monitoring, Evaluation, Accountability, and Learning (MEAL) systems and principles to support project objectives.

• Carry out field-level MEAL/HMIS activities according to the work plan, including: Data quality assurance (DQA), Distribution monitoring and post-distribution monitoring (PDM), Field visits for monitoring of project activities, especially monitoring of health facilities, Surveys and assessments such as Need assessment, baseline and endline survey, and Physical verification of beneficiaries.

• Support the preparation of weekly, monthly, and donor/cluster reports, ensuring accuracy and timeliness.

• Develop and share regular activity plans and progress reports with the line manager to ensure effective coordination.

• Perform regular data entry and updates in organizational and external databases (e.g., Tdh General Database, DHIS2, ActivityInfo, HIRAM, PFU).

• Conduct routine on-site data quality checks at both facility and community levels in accordance with established guidelines.

• Review and validate field data for completeness, consistency, and accuracy; address errors and discrepancies where possible.

• Perform regular data cleaning and ensure data integrity and quality.

• Utilize mobile data collection tools (smartphones/tablets) and understand their advantages and limitations.

• Apply basic data analysis and visualization techniques (tables, charts, graphs) to present findings effectively.

• Promote a culture of learning and feedback sharing between field teams and management.

• Support documentation of lessons learned and best practices across projects.

• Assist in promoting and strengthening the Complaint and Feedback Response Mechanism (CFRM) during field visits and distribution activities.

• Perform any other tasks as may be requested by the line manager.
  

Education :

University Degree, preferably in Health or a related field

Experience / Skills :

• Minimum 3 years of experience in Health Management Information Systems (HMIS) with NNGOs or INGOs. And minimum 3 years of experience in MEAL with INGs or NNGOs.

• Strong skills in data collection, analysis, reporting, and Excel

• Experience with HMIS systems (DHIS2, Kobo, HeRAMS)

• Knowledge of data quality assurance and reporting standards

• Support MEAL and data-driven decision-making

• Training, mentorship, and capacity building for staff on HMIS related

• Effective communication and coordination with stakeholders

• High attention to detail, accuracy, and data confidentiality

• Proficiency in MS Office and basic data visualization tools

• Problem-solving and analytical skills

• Good time management, adaptability, and teamwork

• Culturally sensitive and promotes inclusive work environments
  

Languages:

Excellent communication (both oral and written) in English and local languages.

IT knowledge :

Microsoft Office package

Tdh General Code of Conduct and Ethical Policies :

• Commits to promoting and complying with the Global Code of Conduct, systematically reporting any violations of the Code through Tdh's formal reporting mechanisms and dealing with any violations of procedures and processes appropriately.

• Raises awareness of the Foundation of the risks of policy non-compliance, violence and abuse, and related rights, towards children, community members and our own employees.

• Undertakes to comply with key ethical policies and guidelines, including the Safeguarding Policy, the Anti-Fraud and Corruption Policy, the Conflict-of-Interest Policy and other policies related to the prevention of terrorist financing and criminal activities, as well as workplace behavior.

• Commits to putting values and principles into practice through exemplary behavior, in full compliance with the Code of Conduct, and always respecting established procedures and processes.

• Commits to developing a compliant and enlightened management culture within the organization and in our work with children and the communities in which we operate.

References :

Please note that all job offers will be subject to satisfactory references and checks (criminal record and anti-terrorism funding check). Terre des hommes will ask the Human Resources of previous organisations to provide references on any findings of sexual exploitation, sexual abuse and/or sexual harassment as well as fraud and corruption, during employment, or incidents under investigation at the time the candidate left employment.

Procedure:

Only complete applications (updated and accurate CV + covering letter) received through Tdh online application platform will be processed. It is essential that all information provided is complete, truthful and verifiable, as any discrepancies may affect your eligibility in the recruitment process.

Additional documents (diplomas, work certificates, etc.) will be requested at a later date. 

Please note that

• Only applications submitted through the online platform will be considered. Applications submitted by email, in person, or through other means will not be accepted.

• Only shortlisted candidates will be contacted for the next stages of the recruitment process.

• Tdh upholds the principles of equal opportunity, diversity, and inclusion, and maintains a zero-tolerance policy toward any harm, abuse, or exploitation of children or vulnerable adults by staff, representatives, or partners.

• Female candidates and persons with disabilities are strongly encouraged to apply. Tdh values the diversity, perspectives and contributions each individual brings to the team.