Data Entry Clerk

The Terre des hommes Foundation (Tdh), with headquarters in Lausanne and an office in Zurich, is the leading Swiss child rights organisation with more than 2000 employees worldwide. We stand together with children to uphold their rights, protect their lives and improve their well-being. We achieve this through innovative programmes focused on health, migration and access to justice, specially designed to have a positive and sustainable impact.

Tdh has been working in Afghanistan since 1995 and carry out projects related to Child Protection, Mother and Child health and Livelihood Programs in Kabul, Balkh, Kunar and Nangarhar provinces.

Job Summary :

The Data Entry Clerk is responsible for accurately entering, organizing, filing, cross-checking, and verifying all documents received from health facilities and project areas. The role includes recording project-related information into designated database systems and generating reports in line with agreed formats. The Data Entry Clerk ensures timely and precise data entry for all project requirements and develops an action plan to maintain consistency, accuracy, and adherence to deadlines.

Main responsibilities:

• Accurately enter project-related data (e.g., questionnaires, attendance lists, follow-up forms) into Access or Excel databases.

• Ensure timely and consistent data entry of information provided by Health Facilities staff, project assistants, social workers, and animators.

• Maintain data integrity and confidentiality of all beneficiary information in coordination with the line manager and relevant staff.

• Collaborate with the MEAL Officer/Assistant/Manager in Kabul for support as needed.

• Record and update beneficiary data for all project locations.

• Support the team in preparing the Monthly report to the cluster, donor, and internal reporting.

• Prepare and share weekly and monthly activity plans and reports with the line manager to ensure effective coordination.

• Participate in conducting the Need assessment, baseline, and endline survey.

• Participate in conducting the satisfaction survey when needed.

• Monitor and verify beneficiary information and beneficiary vulnerability, distributions, and conduct Post-Distribution Monitoring (PDM) activities.

• Support Complaint and Feedback Response Mechanism (CFRM) awareness during field visits and distribution events.

• Assist in organizing and following up on project review and learning workshops as required.

• Participate in team meetings and contribute to planning and scheduling of activities.

• Facilitate effective communication and information sharing within the team and delegation.

• Conduct field visits, when necessary, with prior approval from the line manager.

• Perform any other tasks as may be requested by the line manager.

Education :

University Degree, preferably in computer science or a related field

Experience / Skills :

Minimum two year of experience in data entry or a related role.

Languages:

Strong proficiency in local languages and good working knowledge of English

IT knowledge :

Strong skills in Excel, Word, and Kobo

Tdh General Code of Conduct and Ethical Policies :

• Commits to promoting and complying with the Global Code of Conduct, systematically reporting any violations of the Code through Tdh's formal reporting mechanisms and dealing with any violations of procedures and processes appropriately.

• Raises awareness of the Foundation of the risks of policy non-compliance, violence and abuse, and related rights, towards children, community members and our own employees.

• Undertakes to comply with key ethical policies and guidelines, including the Safeguarding Policy, the Anti-Fraud and Corruption Policy, the Conflict-of-Interest Policy and other policies related to the prevention of terrorist financing and criminal activities, as well as workplace behavior.

• Commits to putting values and principles into practice through exemplary behavior, in full compliance with the Code of Conduct, and always respecting established procedures and processes.

• Commits to developing a compliant and enlightened management culture within the organization and in our work with children and the communities in which we operate.

References : 

Please note that all job offers will be subject to satisfactory references and checks (criminal record and anti-terrorism funding check). Terre des hommes will ask the Human Resources of previous organisations to provide references on any findings of sexual exploitation, sexual abuse and/or sexual harassment as well as fraud and corruption, during employment, or incidents under investigation at the time the candidate left employment.

Procedure:

Only complete applications (updated and accurate CV + covering letter) received through Tdh online application platform will be processed. It is essential that all information provided is complete, truthful and verifiable, as any discrepancies may affect your eligibility in the recruitment process.

Additional documents (diplomas, work certificates, etc.) will be requested at a later date. 

Please note that

• Only applications submitted through the online platform will be considered. Applications submitted by email, in person, or through other means will not be accepted.

• Only shortlisted candidates will be contacted for the next stages of the recruitment process.

• Tdh upholds the principles of equal opportunity, diversity, and inclusion, and maintains a zero-tolerance policy toward any harm, abuse, or exploitation of children or vulnerable adults by staff, representatives, or partners.

• Female candidates and persons with disabilities are strongly encouraged to apply. Tdh values the diversity, perspectives and contributions each individual brings to the team.