Admin and Finance Officer (Subject to donor approval)

About REHA:

Resilience, Environment, and Humanitarian Aid (REHA) is a national NGO registered with the Afghan Ministry of Economy, specializing in environmental protection, climate change, disaster risk reduction, and cross-cutting areas such as agriculture, livelihood support, and humanitarian assistance. REHA employs a balanced approach, combining “hard” interventions (e.g., infrastructure, resource management) with “soft” interventions (e.g., capacity building, advocacy) to address the needs of communities affected by climate and humanitarian crises.

REHA’s unique strengths include designing and implementing advocacy campaigns, conducting capacity-building training, performing risk and vulnerability assessments, developing policies, and raising awareness. These efforts are complemented by physical interventions and community empowerment and development initiatives aimed at building resilience against natural and man-made disasters, emergencies, and climate change impacts.

With over 20 years of expertise, REHA’s team excels in climate change governance, disaster risk management, and environmental protection, supported by strong capabilities in program management, organizational strengthening, and financial and operational oversight.

About the Project:

Project Name: Community-Based Multi-Hazard Early Warning System (MHEWS)

REHA proposes a 12-month project under UNDP’s Afghanistan Community Resilience Programme to establish two inclusive, community-based Multi-Hazard Early Warning Systems in Bala Murghab and Qadis districts of Badghis Province. The project will strengthen local capacity to anticipate, communicate and respond to floods, droughts, earthquakes, landslides and other hazards through risk assessments, localized warning protocols, practical monitoring tools, preparedness plans and simulation drills. It will train 40 community representatives, including at least 30 percent women, and reach 400 people through awareness and drills. By linking community systems with district and provincial institutions, the project will reduce disaster risks, protect lives and livelihoods, and strengthen long-term community resilience.

Position Summary:

Subject to donor approval, the Admin and Finance Officers will manage the financial, administrative, procurement, logistical and records functions of the Community-Based Multi-Hazard Early Warning System project in Bala Murghab and Qadis districts of Badghis Province. They will ensure accurate accounting, budget monitoring, financial reporting, procurement support and field administration in accordance with REHA policies, applicable laws and UNDP requirements. The positions will report to the Team Lead / Project Manager and coordinate closely with REHA’s Finance and Operations departments and all project personnel.

Key Responsibilities:

1.        Financial Management and Accounting

·       Maintain complete, accurate and up-to-date project accounts, vouchers, ledgers, cashbooks, bank records, advances, reconciliations and supporting documentation.

·       Process payments, advances, settlements, payroll-related transactions and other financial requests after verifying approvals, budget availability and supporting documents.

·       Apply REHA financial policies, internal controls, segregation of duties and applicable UNDP financial requirements in all project transactions.

2.       Budget Monitoring and Financial Reporting

·       Track expenditures against approved budget lines, work plans, procurement plans and forecasts and prepare regular budget-versus-actual and burn-rate analyses.

·       Prepare timely monthly, quarterly and other required financial reports, fund requests, expenditure statements and supporting schedules.

·       Alert the Team Lead / Project Manager and REHA Finance Department to variances, ineligible costs, delayed liquidations, cash-flow risks and required budget revisions.

3.       Administration, Procurement and Logistics Support

·       Provide administrative and logistical support for field missions, assessments, meetings, community consultations, trainings, awareness activities, simulation drills and project events.

·       Support procurement processes for monitoring tools, communication materials, supplies and services, including requests, quotations, evaluations, purchase orders, receipt records and vendor files.

·       Maintain project asset, inventory, equipment, stationery, vehicle and supplies records and support periodic physical verification and handover.

4.       Compliance, Audit and Records Management

·       Maintain orderly electronic and hard-copy filing systems for financial, procurement, administrative, personnel, contractual and project records.

·       Support internal and external audits, spot checks, financial reviews and compliance assessments and ensure timely follow-up on recommendations.

·       Ensure confidentiality and secure handling of financial, personnel, community, beneficiary and contractual information.

5.       Coordination and Operational Support

·       Coordinate closely with the Team Lead / Project Manager, REHA Finance and Operations teams, field staff, suppliers, service providers and relevant stakeholders.

·       Support preparation of staff contracts, attendance records, leave records, timesheets, travel documentation and other project personnel records as assigned.

·       Prepare regular administrative and financial updates and contribute to project planning, review meetings, monitoring and donor reporting.

Key Deliverables:

·       Accurate and complete project accounting records, vouchers, reconciliations, advance tracking and supporting documentation maintained.

·       Budget monitoring reports, forecasts, fund requests and financial reports prepared and submitted on time.

·       Procurement, logistics, travel, training, drill, field-office and project administration processes supported and documented in accordance with procedures.

·       Asset, inventory, vendor, personnel, contractual and administrative records maintained and regularly updated.

·       Minimum bachelor’s degree in Economics, BBA, B. Com, Accounting discipline from an accredited institution, a master’s degree is an advantage.

·       Minimum of 5 years of relevant experience in financial management and reporting

·       Five to seven years or more of directly relevant experience with NNGOs/INGOs.

·       Demonstrated experience with budgeting, bookkeeping, reconciliations, donor financial reporting, procurement documentation, audits and internal controls.

·       Relevant experience in the assigned province and demonstrated experience implementing UNDP- or other UN agency-funded projects; more than 5 years of such experience is preferred.

·       Strong computer skills, including Microsoft Excel and Word, and the ability to maintain accurate electronic and hard-copy financial records.

·       Professional proficiency in English, Dari and Pashto is required.

• CV must be under 1MB; no certificates attached.
• Only shortlisted candidates will be contacted.
• Qualified candidates are encouraged to apply via: https://forms.gle/rvdyws5QRqFepoPC7

REHA is an equal opportunity employer committed to diversity, equality, transparency, environmental protection, and zero tolerance for discrimination, harassment, corruption, and misconduct.

Submission Email: https://forms.gle/rvdyws5QRqFepoPC7