Project Finance Officer (Internal Vacancy Announcement)

Organization for Afghan Women Capacity and Knowledge (OAWCK) is an Afghan, independent, nonpolitical, nonsectarian, nonprofit organization, created at the initiative of a group of Afghans in 2009. It has been registered under # 1888 with the Ministry of Economy of the Islamic Republic of Afghanistan, Ministry of Public Health, Ministry of Women Affairs as well as local provincial governments – as well as member of ACBAR, AICS certified, and AHF verified partner. The organization was initially involved in to improve the capacity of afghan women, ending violence against women and developing awareness of society regarding women and children rights, health, gender equality, sexual and reproductive health, ending violence against child, ending child labor, decreasing mental and economical press of Afghan women caused by Violence, War and Poverty and active participation of women in civil society activists, Election and self/right Defense.

Financial Planning and Budget Management

·       Support the Project Officer in preparing project budgets, budget revisions, cash flow forecasts, and financial plans.

·       Monitor project expenditures against approved budget lines and implementation plans.

·       Track budget utilization and identify actual or potential over-expenditure and under-expenditure.

·       Provide regular budget updates and expenditure analysis to the Project Officer and organizational management.

·       Ensure that expenditures are charged to the correct budget lines and cost categories.

·       Support preparation of budget modification requests when required.

Financial Record Management

·       Establish and maintain organized financial records for all project transactions.

·       Ensure that all financial documentation is properly filed and readily available for review.

·       Maintain accurate records of payments, advances, reimbursements, payroll transactions, procurement payments, and other financial activities.

·       Ensure that all supporting documentation is complete, properly authorized, and maintained in accordance with organizational and donor requirements.

·       Maintain electronic and hard-copy financial records.

Processing of Payments

·       Process project-related payments in accordance with approved budgets and organizational procedures.

·       Verify payment requests, invoices, contracts, attendance records, and supporting documents prior to payment.

·       Ensure timely payment of salaries, consultancy fees, training-related costs, supplier invoices, and other project expenses.

·       Verify calculations and payment amounts before processing.

·       Ensure that payments are made through approved banking channels and electronic transfer systems.

Payroll Management

·       Prepare and process monthly payroll for project staff and facilitators.

·       Verify attendance records and supporting documentation before processing salary payments.

·       Maintain payroll records and supporting documentation.

·       Ensure that salary payments are made in accordance with signed contracts and approved salary scales.

·       Coordinate with human resources and project management staff on staffing-related financial matters.

Financial Reporting

·       Prepare monthly financial reports and expenditure summaries.

·       Prepare financial documentation required for reporting to UNESCO.

·       Support preparation of quarterly, interim, and final financial reports.

·       Reconcile expenditures against approved budgets and project activities.

·       Ensure that financial reports are accurate, complete, and submitted within required deadlines.

·       Respond to requests for financial information from project management and UNESCO.

Cash and Bank Management

·       Monitor project bank accounts and cash balances.

·       Conduct regular bank reconciliations.

·       Maintain records of bank transactions and supporting documents.

·       Monitor cash flow requirements and inform management of anticipated funding needs.

·       Ensure proper management of project advances and liquidations.

Procurement and Financial Compliance

·       Work closely with the Project Procurement and Logistics Officer to verify procurement-related expenditures.

·       Review procurement documentation prior to payment processing.

·       Verify compliance of procurement expenditures with approved procedures and budgets.

·       Ensure that procurement payments are supported by complete procurement documentation.

·       Participate in financial verification of procurement processes when required.

Financial Monitoring of Project Activities

·       Verify financial documentation related to training activities, community meetings, workshops, distributions, monitoring visits, and other project events.

·       Review supporting documents related to classroom kits, vocational toolkits, teaching and learning materials, parenting education materials, hygiene kits, and other project supplies.

·       Ensure that expenditures are supported by adequate documentation and evidence of implementation.

·       Conduct periodic verification of project expenditures and supporting records.

Audit and Financial Review Support

·       Prepare financial records and supporting documentation for audits, spot checks, financial reviews, and monitoring missions.

·       Support internal and external auditors during audit exercises.

·       Respond to audit queries and requests for financial information.

·       Follow up on audit recommendations and corrective actions.

·       Ensure financial documentation remains complete and audit-ready throughout project implementation.

Asset and Inventory Financial Tracking

·       Maintain financial records related to project assets and inventory.

·       Support asset verification and inventory reconciliation exercises.

·       Ensure proper recording of project assets and equipment.

·       Coordinate with procurement and logistics staff regarding asset management and disposal procedures.

Coordination and Support

·       Participate in project coordination meetings and planning sessions.

·       Provide financial guidance to project staff on budget utilization and financial procedures.

·       Support capacity building of project personnel on financial compliance requirements.

·       Coordinate with organizational finance departments and project management teams.

·       Maintain effective communication with UNESCO on financial matters through appropriate channels.

Compliance and Risk Management

·       Ensure compliance with the IPA, approved budget, organizational financial procedures, and UNESCO financial requirements.

·       Identify financial risks and immediately inform the Project Officer and management of any concerns.

·       Support implementation of internal controls and financial accountability measures.

·       Ensure compliance with anti-fraud, anti-corruption, safeguarding, and accountability requirements.

·       Report suspected financial irregularities through appropriate organizational mechanisms.

·       Bachelor's degree in Finance, Accounting, Business Administration, Commerce, Economics, or a related field.

·       Professional accounting certification is an advantage.

·       Minimum three (3) years of relevant experience in financial management, accounting, bookkeeping, or project finance.

·       Experience managing donor-funded project finances is highly desirable.

·       Strong knowledge of financial management procedures, budgeting, and financial reporting.

·       Experience using accounting software and financial management systems.

·       Advanced proficiency in Microsoft Excel and other Microsoft Office applications.

·       Strong numerical, analytical, and organizational skills.

·       Fluency in Dari and/or Pashto (written and spoken).

·       Basic working knowledge of English is desirable.

·        The vacancy is open only to OAWCK internal employees. External applications will not be considered..

Interested candidates are requested to send their CV and Application Letter to hr@oawck.org.af.

Please clearly mention the Position Title, Vacancy Number, and Target Province in the subject line of your email. Applications that do not include this information may not be considered.

Applications received after the closing date and time will not be considered.

We thank all applicants for their interest; however, only shortlisted candidates will be contacted.

Email / Application Submission: hr@oawck.org.af