Job Summary
The purpose of the Project Manager is to work closely with other project team members to support and implement the effective implementation, monitoring, evaluation, follow up and learning activities under the line management of Program Manager to ensure the quality implementation align with OHW policies, procedures and donor requirements.
The Project Manager will ensure that the program and activities adhere to the agreed project implementation standards, manuals and donor reporting standards. This will include effective management of the staff, ensure quality implementation, Reporting based on the donor requirements and data collection tools design, data collection and analysis and reporting. The post holder will assist project staff in the use and adaption of various M&E tools and processes and will be active in identifying learning opportunities from the projects and program work that demonstrate impact, outcomes and important learning opportunities including case studies, publications and success stories.
The prime responsibilities of Project Manager is to ensure the accountability and transparency of projects through various methodologies and tools considerations.
This is a challenging role and the position holder has to ensure that the OHW Country Programmes get competent, effective and efficient technical support for smooth implementation and quality delivery of programmes.
Main Responsibilities
- Project Manager will be part of Provincial Senior Management Team (PSMT). He will be responsible to take notes and minutes of meetings and will share with Program Manager based in Kabul.
- Ensure effective implementation of project activities based on the agreed plan with consideration of budget availability.
- Effective management of the Project team and guide them based on the requirements of donor.
- Provide enough and sufficient technical support to the Project team in order to have better result from the project implementation.
- Taking part in Monthly coordination meetings with different stakeholders and donor based on the requirements of the project activities.
- Prepare and submission of the quality reporting to the donor and other sector department to have a good reputation of the organization at the provincial level.
- Representation of the organization at the provincial level with effective and required manner.
- For ensuring accountability and transparency, the Project Manager will analyze and investigate documents from procurements, finance and program.
- Support the Provincial Coordinator in ensuring effective and efficient management and delivery of the project activities through annual planning, budgeting, reporting and day-to-day project operations consistent with project cycle management and the project’s goal with highest standards of programmatic quality.
- Lead the development of technical designs of Project implementation methodologies for smooth implementation.
- Coordinate with project staff to ensure quality assessment and studies and processes are utilized effectively.
- Provide technical advice to staff and stakeholders on the project implementation strategy; the design, set up and use of implementation systems to collect sufficient data; and the design of project implementation plan.
- Provide and present evaluation and learning findings and data to all program team in order to contribute to decision-making and strategic planning processes in the projects.
- Ensures, in close consultation with Project Support Team, the effective application of Project Management tools, elaboration of coherent work plans, project and program documents, preparation of compelling proposals and monitors the project work plans, project effectiveness and achievement of results and provides inputs to the Strategic Results Framework and Results Oriented Report.
- Ensures the highest possible quality of delivery of project components.
- Maintains regular contact with project staff on programmatic issues and oversees the work of the project team in the project target locations.
- Participate in all internal and external (coordination) meetings representing the project.
- Coordinate and cooperate with initiatives of other sections of the OHW.
- Coordinates with existing program activities and capitalize on other ongoing similar interventions in the same sectors by other implementing agencies.
- Improve/establish communication and coordination mechanisms and procedures amongst the various stakeholders.
- Prepare inception reports, work plans and regular donor progress and impact reports for the project.
- Ensure the achievement of outputs in line with the approved work plan through the day-to-day planning, management coordination and implementation of activities.
- Ensures monitoring and evaluation of the projects, including regular field visits and the organization of Project Board and Steering Committee meetings and report on project progress and constraints.
- Manage and monitor identified project risks and update the status of these risks.
- Keep the Program Manager abreast of emerging project issues.
- Ensures that national counterparts, at a local and central level, endorse and participate in the identification of priority interventions, building national capacity and ensuring growing responsibilities of counterparts.
- Ensures the promotion and application of the donor and OHW drivers of development effectiveness (promotes national ownership and the development of national capacities; fosters policies and partnerships and promotes gender equality) for enhanced programmatic results, and other development standards as per OHW’s corporate multi-year strategy.
- Ensures that all programming is founded on Rights Based approach and that program resources are used in a balanced way and are “conflict-sensitive”, ensures adherence to the Do-No-Harm principle.
- Preparation of high-quality project documents and proposals and encouraging adequate peer review of the same through established mechanisms.
- Ensure information from M&E activities is properly analyzed and documented for reporting and learning purposes.
- Collation and analysis of assessment data (through surveys, assessment and web statistics, interviews, case studies and reports) and analyzed against outcomes to draw out learning and implications.
- Triangulation of findings using different types of data and analysis of trends over time.
- Ensuring reports and findings are communicated effectively via close collaboration with the Project team and team leaders for Quality Assurance and Capacity Development.
Representation
- Promotion of the organisation’s positive image through collaboration and networking,
- Ensure that the programme collaborates and networks with other stakeholders such as Government ministries and departments, donor agencies, NGOs, and private sector organizations,
- In coordination with the Program Manager, represent OHW in the regional levels; to donors, local and national government authorities, other NGOs, and any other parties as required;
- Any other duties as assigned by the Program Manager from time to time.