Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us

We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity

With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Afghanistan

With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the people of Afghanistan through the delivery of projects and services that improve the lives of people in need. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFCO activities cover a range of sectors including humanitarian, basic human needs, cash for work, infrastructure, development, procurement and HR services.

The functional objective of UNOPS AFCO is to contribute to improving the lives of girls, boys, men and women living in Afghanistan. The aim of UNOPS AFCO is to provide efficient and cost-effective implementation services on behalf of all our partners to support the humanitarian response and development of the country. UNOPS AFCO’s mission is to exceed the expectations of all stakeholders in the delivery of AFCO services, at all times, in all places, in all circumstances, in order to improve the lives of Afghans in need.

Job Specific Context

Project Information:  

The  project  aims  to  promote  social  and  economic  development  at  the  local  level  by  creating  sustainable  infrastructure that meets the needs of the local population  In  October  2023,  Herat  Province  was  struck  by  four  significant  earthquakes,  each  with  a  magnitude  of  6.3.  This  natural  disaster  has  left  over  275,000  individuals  in  dire  need  of  humanitarian  aid  across  more  than  380 villages.  More  than  10,000  houses  have  been  completely  destroyed,  20,000  severely  damaged,  and  over  17,000  moderately  damaged.  Around  40%  of  the  earthquake's  total  damage  has  affected  non-residential  buildings,  including  health  facilities,  schools,  government  offices,  and  private  sector  structures.  The  quakes  have  impacted  nine  districts  with  Injil  and  Zinjadin  districts  bearing  the  brunt  of  the  devastation.  This  destruction severely hampers access to critical services for the affected population.  The  project  will  have  an  Inception  period  of  four  months,  during  which  the  project  will  be  refined.  In  addition,  UNOPS  will  identify  small-scale  quick  interventions to implement  during  the  inception  phase.  Outputs  may  include  shelter  and  housing  rehabilitation,  enhancement  of  health  centers,  restoration  of  drinking  water  supplies,  reconstruction  of  market  structures,  rehabilitation  of  small  canals  and  irrigation  systems,  retaining  walls  and  flood  protection,  rehabilitation  of  pavements  such  as  village  footpaths,  potholes,  drainage,  etc.  focusing  mainly  on  cash  for  work  implementation  modalities,  restoration  and  improvement  of  primary/  community-based  education  facilities,  technical  capacity  building  of  communities  and  job  creation.  The  focus  will  be  on  the  restoration  of  services  to  meet  basic  human  needs  through  rehabilitation  efforts  that  take  into  consideration  safety  requirements,  earthquake  resilience,  and  the  principles  of  building  back  better,  while  being  mindful  of  the  local  cultural  context.  Any  reconstruction  needs  to  contribute  to  jobs  creation  in  the  communities.  Procurement  of  essential  supplies  and  equipment,  including  energy  solutions  such  as  generators  and  renewable energy systems, may be included, to guarantee people's access to basic services  UNOPS  will  implement  the  works,  wherever  possible,  using  local  suppliers,  companies  and  NGOs  or  directly  by  the  community  through  procurement  of  goods  and  services,  grants  and  cash  for  work.  UNOPS  will  take  responsibility  for  the  activities,  providing  supervision  to  ensure  quality,  management  of  E&S  risks  and  impacts,  and fiduciary control.  

Role Purpose

The Senior Project Manager (Infrastructure) is responsible for the effective delivery and day-to-day management of infrastructure projects, which may involve the construction of physical assets, technical outputs, or both. These projects span a range of sectors, including (but not limited to) education, health, transportation, irrigation, and port infrastructure. The Senior Project Manager serves as the focal point for coordination with donors, partners and beneficiaries, ensuring alignment with contractual commitments and UNOPS performance standards. Acting on behalf of the Project Board, the Senior Project Manager ensures that project outputs are delivered within agreed tolerances of time, cost, scope, quality, risk, and benefits.

Functions / Key Results Expected

Project Delivery and Performance

• Develop, complete and update the project implementation plan.
• Implement the approved plan (including establishment of milestones) within tolerances set by the Project Board, including the development of infrastructure designs and coordinating design reviews.
• Embed sustainability dimensions, including social and gender considerations, and environmental and economic aspects, into the  project life span.
• Manage the production of required outputs, taking responsibility for overall progress and use of resources while initiating corrective action where necessary.
• Ensure that quality of work packages and deliverables comply with the quality requirements defined in the implementation plan.
• Liaise with external suppliers or account managers to ensure quality and timely delivery of outputs.Manage acceptance and delivery of work packages.
• Monitor project progress, control project variances (if any), and manage changes.
• Identify, anticipate and advise senior management and the project board on mitigating measures against project risks to ensure that benefits to partners and other stakeholders are maximized.
• Identify and report potential opportunities for UNOPS to the supervisor.

Procedures

• Comply with the organization’s policies and standards, and ensure project information is kept updated in project management systems.
• Be aware of applicable local laws and regulations, and ensure adherence. This includes international regulations and standards, where applicable, as well as technical standards.
• Prepare and adapt all relevant plans for approval by the project board, and manage baselines
• Manage the reporting obligations defined in the implementation plan and legal agreements.
• Maintain project documentation in an orderly manner for accessibility and audit support when needed.
• Understand and apply the UNOPS financial rules and regulations. Be accountable for the use of delegation of authority (where applicable) and ensure compliance with relevant policies and standards of ethics.
• Provide a formal handover of the project to the closure manager when applicable.
• Support project audit activities, including planning, preparation and coordination during audits and follow-up on audit observations/ recommendations.

Monitoring and Reporting

• Include a results framework and M&E plan in the project implementation plan with clearly defined indicators and agreed targets, ensure regular monitoring and tracking of project results.
• Prepare and issue regular project and financial reports in accordance with partner and UNOPS requirements for reporting.
• Regularly review project status and evaluate performance criteria (scope, cost, schedule, and quality)
• Maintain diaries and progress reports as required by UNOPS standard operating procedures.
• Provide routine oversight and analysis of delivery data within the dashboard system.
• Ensure all project team members track and regularly update milestones and targets for the duration of the project life span.

Stakeholder Engagement

• Develop stakeholder engagement strategies and plans. Actively engage stakeholders, take feedback, and adjust as necessary. 
• Establish solid working relationships with the project board (executive, senior users and senior suppliers); clients; and key stakeholders.
• Enable formulation of project communication plans and monitor effectiveness of project communications.
• Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, and exceptions, and are in a position to accept handover outputs.

Quality Assurance

• Work with internal stakeholders to ensure projects comply with audit requirements.
• Work with procurement/ purchasing personnel to ensure effective interface with suppliers’ quality systems.
• Coordinate quality reviews of project documents and deliverables. 
• Provide quality control for management outputs (e.g. project documents, reports, etc)

Knowledge Management and Innovation

• Actively interact with other project managers and the wider project management (PM) community, share case studies, lessons learned and best practices.
• Stay abreast with latest updates and good practices of the profession, participate in training and learning activities for self to advance proficiency and competency.
• Ensure lessons learned are shared in a timely and appropriate manner. 
• Provide feedback to corporate practice groups on policy and systems, when needed.
• Provide feedback to functional groups  on policies and related guidance to support the continuous improvement of UNOPS policy framework.

Personnel Management

• Organise and structure the project team, ensure clearly defined roles and responsibilities. Provide regular guidance and direction, as needed, and support the team in effectively performing their tasks. 
• Lead and motivate the project management team, and manage performance.
• Ensure performance reviews are conducted fairly, accurately, and on time.
• Select, recruit, and train project teams as required, taking gender parity and diversity objectives into account.
• Ensure safety and security for all project personnel in compliance with the UN Department of Safety and Security (UNDSS) standards.

Skills

Contractors, Engineering Design, Project Control, Project Planning, Risk Management, Stakeholder Management, Project Resource Management

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organisation. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organisation.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required

• Bachelor’s degree (or equivalent) in civil, water, electrical, mechanical, structural or other applicable engineering disciplines with 9 years of relevant experience OR
• Master’s degree (or equivalent) in any of the above with 7 years of relevant experience is required.

Desired

• Project management certification (e.g. PRINCE2, PMI, PEng, CEng, etc) is desired.

Experience Requirements

Required

• Relevant experience is work in implementing and managing infrastructure projects (e.g. roads, dams, bridges, irrigation, health, windmills, solar power, ports, etc.), all or some in developing countries, post-conflict environments, or emergency contexts.
• Experience in defining technical and design requirements is required..
• Knowledge of infrastructure quality assurance methodologies and tools is required.
• Experience in managing infrastructure project risks in a multi-stakeholder context is required.

Desired

• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Experience in contract management is desired. 
• Experience in supporting the development of procurement strategies is desired.
• Knowledge of FIDIC contracts is desired.
• Experience of planning and applying health and safety procedures is desired.

Language Requirements

Language   Proficiency Level       Requirement       

 English        Fluent                        Required

Please click on the below link for actual vacancy announcement to see the complete details and submission guideline as this is only an attempt for attracting female applicants for gender parity in organization. Please make sure you fill your profile/application properly with all relevant details in order to be considered for the next stage of recruitment/selection.

https://careers.unops.org/careersmarketplace/JobDetail/Senior-Project-Manager-Infrastructure/1134