World Vision International is a nongovernmental, non-profit and humanitarian organization that provides Humanitarian services in more than one hundred countries around the world. This organization has been registered under the registration number (115) in the ministry of economy of Afghanistan that has activities in the far and non-developed areas of Ghor, Badghis, Faryab and Herat Provinces of Afghanistan from for over two decades. During these two decades, World Vision Afghanistan (WVA) has been addressing needs of children, their families and their communities in areas such as health and nutrition, water, sanitation and hygiene (WASH), food security and livelihoods, education and child protection.

The organization has been able to support more than 2.8 million Afghans, including 1.3 million children, through its various interventions in 2023.

Job Porpuse

The Scope and Reporting Officer is responsible for leading field-based IT operations pertaining to the DM Information Management and reporting systems, tools and products for the operations.

He/she supports the office to ensure that relevant information products from internal and external sources are collected, analysis/centralized in a timely manner and management reporting in place to support evidence-based decision making by the leadership team and to support other DM functions (particularly programmes) in design, monitoring and reporting for stronger positioning of the office.

Where LMMS (Last Mile Mobile Solution), EVS (Electronic Voucher System) CCTS (Country Commodity Tracking System) and all manual reporting process is used the role of the HIRO will entail:

1. Provision of technical support to commodity distribution field staff during field registrations/distributions, in addition to running the LMMS web and mobile application to help staff set up new distribution projects, run commodity shipment using LMMS/CTS, and assist in consolidating and generating LMMS/CTS reports including shipment and loss claim registers and loss files.
2. Delivering systems maintenance, testing new software development for field deployment, soliciting client user requirements, and assisting with new/upgraded system installations.
3. Train and build the capacity of Field staff in DM Systems, Information and reporting will be a primary responsibility.

The position demands regular reporting to various stakeholders in Information and Reporting issues such as consulting with the other sectors in DM in the enhancement of information and reporting, and in addressing the other sectors’ needs in this area.

Major Responsibilities 

• Ensure that all the distribution (cash, food and NFIs) documents are correctly filed, available and ready for any audit; frequent field visit to assist in documentation and accountability.
• Maintain invoices tracking sheet and update & share with the management on timely basis; Review invoices and other Cooperating Partner reports
• Submit invoices timely to WFP and update the Invoice Tracking Table and share with Management.
• Work with Grant Accountant and Procurement Coordinator to get all supplier Invoices for CBT Invoicing to WFP.
• Attend all Invoicing meetings with WFP and WVI and update the status of Invoices submission and payments.
• Maintain a comprehensive commodity tracking systems as to ensure that all commodities are properly distributed and accounted for to WV Partnership and major donor standards.
• Ensure that all commodity losses and claims procedures are in compliance with the World Vision Partnership and donor requirements.
• Ensure that the required periodic reports are generated from the CTS database and submitted to the relevant consumers and uploaded to the DGDB on a timely basis.
• Maintain inventory control on a monthly basis and ensure that the commodity book balances match with the actual stocks.
• Prepare new required formats and approved from DMT and share with the team for project record keeping.
• Assist consolidation of monthly commodity reports from the field into the Commodity Tracking System database in order to produce major reports (CSS, CSR, RSR, and LSR) to donors and other stakeholders.
• Ensure timely submission of the replication and backups which include field reports, warehouse reports etc by 5^th of every month for timely consolidation at the NO.
• Maintain a neat, organized and chronological filing system, ensuring that hard copies of the recommended reports are available and easy to access at any required time according to the country data retention policy.
• Support as required on the preparation and sharing of regular reports as needed or required by the internal and external stakeholders: weekly Situational Report, Monthly reporting, Monitoring Data Reports, Cluster minutes/reports, etc in coordination with communications.
• Maintain response information management systems to meet response needs and develop and support systems to manage requests for information in a structures and efficient way.
• Support on the development and maintenance of protocols for internal information sharing with relevant functions and with external stakeholders.
• Ensure accurate and timely monthly, quarterly and yearly close out procedures and revision controls in place for the reports.
• Compile and analyze relevant information to inform response design, Programme management, operational improvement and opportunity for learning and to support evidence-based decision making.
• Show flexibility in responding to the data and reporting needs of the organization and other stakeholders for more efficiency in data collection and reporting.
• Deal with beneficiary’s information in strict confidentiality
• Analyze and report regularly to the relevant stakeholders on the progress and quality of the data as well as contribute in identifying operational gaps.
• Support the project to effectively budget for Information management capacity building activities, assets and any travel related cost.
• For Projects using LMMS;
• Oversees wireless connectivity issues between mobile devices, routers and roaming servers in field operations, troubleshooting where necessary.
• Ensures correct functioning of LMMS in beneficiary registration, enrolment, household updates and commodity distribution activities. Troubleshoots technical problems as they arise (including forcing the movement of filed data to permanent data repositories).
• Ensure backups of field data collection and ensures safety of data collected in field operations by password control to databases and encryption of laptop data where required.
• Help administer LMMS system users within the project in coordination with the commodity officer / manager.
• Serve as technical point of contact/support for Food Distributors and reports back to the core system delivery team on state of field deployments.
• Work with software developers and software partners in new systems development.
• Install LMMS in roaming servers, mobile devices and perform system data updates as required for field use.
• Report technical failures, help to replicate problems and lead field installations with system upgrades/new releases.
• Document technical shortfalls within the existing mobile product offering and with new version releases.
• Leads capacity development with field staff to ensure adequate DMT Information Management systems coverage, WVI standards in cash and food management and reporting.
• Identifies potential areas of compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future, and provide reports on the progress of compliance efforts to management.
• Ensure that the quality of the reports coming from the field is maintained as the donor and WVI standards.
• Perform any other duties as required by the Cash, Food Assistance & GIK Senior Officer or his/her designee.
• Participate in the evaluation of the project interventions.

•  All the general tasks regarding the safeguarding under the other section

Required Education, training, license, registration, and/or Certification

Bachelor’s degree in social sciences and Computer Science.

Required Professional Experience

At least 2 years of working experience in Commodity Tracking System(CTS), SCOPE and reporting.

Required Language(s)

Fluent in Dari Or Pashtu

English written, speaking and reading

Preferred Experience,  Knowledge and/or other Qualifications

Excellent coordination skills since this will require coordinating with different entities with World Vision to achieve desired outcomes

Commitment to continuous learning - Develop self, and maintain knowledge in relevant field at all times.

Self-driven learning: Seeks out new technologies, techniques or tools for humanitarian aid delivery.

Demonstrates personal integrity and trustworthiness.

Good understanding on the FPMG/DMT systems and approaches.

The application closing date is 17-Sep-2024. Qualified applicants can apply for the position by filling in the online application form in WV Career portal. applicants can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can login to WV online application system by copying and pasting the following link into their browser.

Note: Female qualified cancdidates are highly encouraged to apply.

          Only shortlisted candiates will be contacted.

Submission Email:

Careers (myworkdayjobs.com)