Afghanaid is a British humanitarian and development NGO established in 1983. It is headquartered in Kabul and is currently working in four provinces: Badakhshan, Samangan, Ghor, and Daykundi. We also work through partners in nine others: Herat, Faryab, Jawzjan, Sar-i-Pul, Balkh, Bamyan, Takhar, Khost and Paktia. For 4 decades, Afghanaid has developed its thematic expertise and the capacity of its staff in correspondence with the evolving needs of the country, international best practice, and opportunities for innovation. Our work supports four pillars of sustainable development: providing basic services; strengthening sustainable livelihoods and food security; adapting to climate change and reducing disaster risk, and emergency humanitarian assistance. Three guiding principles are mainstreamed in all our work to ensure its contribution to sustainable development: gender and inclusion, good governance and community development, and conflict mitigation and peacebuilding.

Responsibilities:

• Record purchase requisitions (PR) in the trucking sheet and procurement database.
• Prepare Requests for Quotation (RFQs) and share with the Procurement Manager and relevant departments for review and updates.
• Scan and archive all procurement-related documents.
• Draft the weekly procurement meeting agenda and distribute it to the procurement team.
• Compile and submit required weekly reports, and scan necessary documents for the Procurement Head.
• Prepare and evaluate RFQs, aligning them with the PR delivery dates for the procurement process.
• Handle customs clearance for goods and services, ensuring smooth transfer to relevant departments from the Goods Received Note (GRN).
• Create RFQs and Invitations to Bid (ITBs) as needed.
• Ensure all tax forms are provided to the relevant suppliers.
• Coordinate with the Treasury Department to ensure timely payments to suppliers.
• Perform any additional duties and tasks as assigned by the Line Manager or Procurement Manager.

PERSON SPECIFICATION

Education & Professional Qualification

Education: Bachelor degree is from recognized University required.

Other qualifications’ an advantage:

Computer (Ms Office package), Negotiation and Interpersonal Skills

Languages: Pashto, Dari and English

Work Experience

3 years in the relevant field, NGOs and other Funding Agencies experience is preferred.

Professional Skills, Competencies, Values and Attitudes

Afghanaid seeks a responsible and dependable Procurement assistant with strong initiative, judgment and adaptability as well as excellent skills in communication, Computer, and interpersonal relations.

Specifically, the holder of this position should also demonstrate the following:

Key Skills and Competencies

Essential

• Proficiency in the most common computer software including word processing, and excel spreadsheets.
• Ability to deal with difficult, often frustrating work situations.
• Personal integrity and a sense of humour.
• Knowledge of personal strengths and weaknesses.

Other Information

Afghanaid’s core values are creativity, fairness and honesty. Our staff are passionate about and proud to work at Afghanaid. Teamwork is fundamental to our standards and demonstrated by taking initiative, assisting others and taking on additional responsibilities and tasks if necessary. We are results driven, committed and motivated to achieve targets and take accountability for our own actions.

Our remuneration and benefits package is competitive with other similar organisations.

This position presents an excellent opportunity for someone who has the ambition and determination to move up in their career.

Please submit your application by filling the Afghanaid standard job application form and email a completed application form, covering letter and your CV, by no later than Monday, 30 Sep 2024 to vacancies@afghanaid.org.uk  ; including your name, vacancy number and the job title in the subject line. Your covering letter should be no more than 1 standard A4 page in length and explain how you meet the essential and desirable position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. The precision and style with which you present yourself in your covering letter and CV will be given significant weight in short listing candidates. Application with no proper subject (requested above), without the application form or submitted after the deadline will not be considered. Due to the high volume of applications we receive, we are unable to respond to every application. If you have not heard from us within 2 weeks of the deadline, then you have not been successful for shortlisting.

Please note that applying without filling the standard job application form will result in disqualifying the applications to review for shortlisting.

Link for the Afghanaid Standard Job Application Form:

https://drive.google.com/uc?export=download&id=1vLmMCTTa7peZ-8Odm-L4xm_5ULr6nvRG

Note: We are committed to fostering an inclusive workplace and individuals with disabilities are highly encouraged to apply for this position.

Only Female should apply to this positon.